Real Time Saver
Having people keep track of meeting room usage wastes time and leaves place for human error. By using a dedicated software you are not only gaining time for other tasks, but also exclude the possibility of double booking meeting rooms. Some of our best time saver features are:
Drag & Drop
Our room booking user interface allows drag & dropping stuff to save your time and clicks
By color coding rooms, meeting types and statuses you only need seconds to see the needed information
View meeting room usage in an instant with the use of visual aids for room availability
The fastest way to book a meeting is straight from the homepage with just one click.
Jump directly to the meeting you are interested in by using the top right search box
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14 days free trial with no credit card required
Because your users could be anyone
Whether your users need to book, supervise, only view schedule or be invited to meetings as external users, you are covered, as YArooms provides ways of achieving any of the above and many more room booking scenarios.
Regular users with granular permissions, they can book or request approval for their bookings
Powerful role that has the ability of changing others' meeting bookings and moderate meeting room usage
They are invited to meetings by email and RSVP or check the details of the meeting they are invited to
Easy to manage
Administrators can manually manage users one by one, but this is not the only way.
Automated user creation
By using the LDAP or Active Directory integrations, or by importing them via a CSV file.
Users can sign up if you activate the registration page. Great for using in universities or schools.
YArooms will gather all the information you need in one place, and this does not only apply to users, but to the management who will benefit from an advanced reporting tool with great insights on financial metrics.
Cost / Income
Advanced financial reporting based on rules you define and your actual room usage
See who booked what and for how long. Detect common usage patterns
Detect poorly used spaces and find better use cases for them
Track external people that attended meetings and gain insight into those meetings
Usable and secure
No compromise on usability
With YArooms we tried to achieve the perfect balance between usability and security, so that even tough it is very easy to access the booking system on any kind of device and platform and run any kind of task, security is very high at all times.
Navigate through the app without page reload. This saves both time and bandwidth.
Access your schedule from any device including computers, tablets and phones
Your access is protected by transferring data and resources only over a secure connection (HTTPS)
We backup your meeting bookings data once an hour in multiple secure sites around the world
Sync your agenda
to stay connected to other systems
YArooms offers a few external integrations out of the box with many others being available in YArooms Enterprise so that all of your systems speak the same language and process the same data.
The integration is available as an Outlook plugin for Office versions 2007, 2010 and 2013.
Our responsive user interface works on all kinds of mobile devices
Have your users login to YArooms with their LDAP or Microsoft Active Directory credentials
Your meetings can be exported in the iCal format to use them in Google Calendar and others
Continuous iCal export that can be consumed by your calendar of choice
Our API is available at request, just give us a ping if you would like to develop for YArooms
What our clients say
Check out what our customers are saying about YArooms
YArooms has a very friendly support team which helped us through the process of integrating it into our daily routines, and the transition was near seamless.
Everybody in the company loves it, it’s mobile friendly and very usable, which is more than we bargained for.
Just a quick note to say thanks very much for all of the hard work your team put forth implementing YArooms for us here at the Lawrence Herbert School of Communication. From the start of the deployment your team has been terrific to work with and your knowledge and professionalism really came through in the way our customized site turned out. It really looks great!
We are very happy with YArooms. It is very easy to use and getting familiar with the program is a very gentle learning curve. The customer service has been excellent both in response and having a solution. Our people jumped on the program as soon as they knew we had it and use it with ease.