Smart campus space management and classroom booking
Coordinate shared spaces and support IT simplicity across your campus with a flexible, Microsoft 365-integrated workplace management platform.
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Workplace management platform for higher education
If you're a facilities manager, campus operations lead, or IT director in higher education, you've probably run into:
Fragmented IT environments spread across multiple domains and calendars
Pushback on hot desking or shared workspaces
No way to track space usage or enforce no-show policies
Confusion around who can access what, and when
Disconnected tools that don't scale or price models that don't fit
Manual planning and reporting across faculties that slows decisions and wastes resources
How YAROOMS supports schools and universities
YAROOMS is a one-stop workplace management platform that helps universities cut through fragmented IT systems, improve space visibility, and bring clarity to campus scheduling.
Total control for campus admins
Classroom booking and access control
Book rooms , lecture halls, and other campus spaces. Set reservation rules per room type and control access by department, faculty, staff, or student groups.
Approval workflows
Require sign-off for high-value rooms or guest bookings so sensitive or limited spaces stay under control.
Integrated visitor management
Host guest lecturers, academic collaborators, and campus event attendees with a streamlined visitor management system.
Built for quick adoption and everyday use
Interactive floorplans with wayfinding
Users find and book spaces on the floor map and get wayfinding directions for easier navigation.
Check-in and auto-release
Users check in when they arrive. If they don’t, the room becomes available again — reducing ghost bookings.
Digital room signage and mobile
Display live availability and upcoming bookings on room panels . Enable space reservation from the YAROOMS mobile app .
Data to optimize your campus spaces
Occupancy and usage reports
See how often and by whom spaces are used — perfect for justifying requests or identifying underused areas.
Custom dashboards
Break down analytics by department, building, or time. Ideal for academic planners and facility managers.
Export-ready data
Prepare reports for leadership, facilities teams, or auditors with historical data exports.
Fits the complex IT setups of educational institutions
Single Sign-On
Seamless SSO so staff and students get secure, streamlined access without multiple logins.
Microsoft 365 integration
Book rooms directly from Outlook or Teams, where your users already work.
Google Workspace integration
Let users reserve spaces from Google Calendar — ideal for organizations using Google for Education.
Less complexity. More control.
With YAROOMS, higher ed institutions can:
One platform. Built for the way campuses work.
How the University of Sydney's Faculty of Science made space work smarter (and saved $100K)
When the Faculty of Science lost their old booking system just before term, they needed a solution fast. YAROOMS delivered Outlook integration, desk check-in, and real-time space visibility within weeks. By using existing space more efficiently, they saved over $100,000 and avoided building new offices.
FAQ: YAROOMS for education institutions
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Upgrade to a smart campus
Learn how forward-thinking higher ed organizations use YAROOMS to manage spaces, resources, and people experiences. Join us for a Live Demo or watch the On-demand Platform Tour.