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Supercharge your reception area with digital lobby signage

A smart and easily customizable lobby signage solution designed to keep visitors and employees up-to-date with what’s happening in your office.

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Trusted by organizations worldwide
 
Trusted by organizations worldwide
 
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Bitdefender
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Benefits of digital lobby signage

The advantages of digital lobby signage are numerous and worth exploring. It can greatly improve your office lobby experience, improve daily operations, and even reduce costs!

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Enhanced visibility

Digital signage can help you keep all room booking and event information up-to-date. It enables workplace visibility by showing real-time meeting room availability or upcoming events on lobby screens.

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More connectivity

Digital lobby signage is an excellent tool for bringing more workplace connectivity. Keep everyone on the same page when it comes to meeting room schedules and enable more efficient planning.

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Powerful first impression

When potential employees, clients, and visitors enter the office, they first step into the lobby or reception area. With digital lobby signage, you can welcome visitors with helpful information and a consistent brand experience.

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Cost savings

Replacing printed signs with digital ones results in cost savings. The initial investment pales when compared with long-term printing, installation, and updating costs.

Benefits of digital lobby signage

The advantages of digital lobby signage are numerous and worth exploring. It can greatly improve your office lobby experience, improve daily operations, and even reduce costs!

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digital lobby signage
icon_1

Enhanced visibility

Digital signage can help you keep all room booking and event information up-to-date. It enables workplace visibility by showing real-time meeting room availability or upcoming events on lobby screens.

icon_2

More connectivity

Digital lobby signage is an excellent tool for bringing more workplace connectivity. Keep everyone on the same page when it comes to meeting room schedules and enable more efficient planning.

icon_3

Powerful first impression

When potential employees, clients, and visitors enter the office, they first step into the lobby or reception area. With digital lobby signage, you can welcome visitors with helpful information and a consistent brand experience.

3668846_money_cash_finance_icon-01

Cost savings

Replacing printed signs with digital ones results in cost savings. The initial investment pales when compared with long-term printing, installation, and updating costs.

Types of digital lobby signage

It’s worth noting that digital lobby signage is not a one-size-fits-all solution. It takes numerous forms to cater to various settings and needs.

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Video walls

Video walls instantly capture the attention of everyone in the office. They use multiple screens for impressive displays of ads, branding, or live feeds.

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Wayfinding signs

Another useful application of digital signage in lobbies is wayfinding signs. They make it easier to navigate large offices and enhance both employee and visitor experience.

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Lobby displays

Lobby displays are a great way to engage and inform visitors. They provide valuable information and create an inviting atmosphere in lobbies, making them an essential addition to any office space.

Types of digital lobby signage

It’s worth noting that digital lobby signage is not a one-size-fits-all solution. It takes numerous forms to cater to various settings and needs.

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9004765_video_movie_play_player_icon

Video walls

Video walls instantly capture the attention of everyone in the office. They use multiple screens for impressive displays of ads, branding, or live feeds.

7642336_navigation_arrows_right_navigate_fast_icon@2x

Wayfinding signs

Another useful application of digital signage in lobbies is wayfinding signs. They make it easier to navigate large offices and enhance both employee and visitor experience.

8686346_ic_fluent_slide_text_filled_icon

Lobby displays

Lobby displays are a great way to engage and inform visitors. They provide valuable information and create an inviting atmosphere in lobbies, making them an essential addition to any office space.

How to get started with digital lobby signage?

All you need to get started with digital lobby signage is:

  • Lobby display
  • Digital lobby signage software

The best thing about it is that neither one nor another require large investments, lengthy implementation, or complex technical know-how.

The YAROOMS Lobby Display solution is available as an integration to the larger Workplace Experience suite. All you have to do is to activate the lobby display device with a few simple clicks, assign meeting rooms and other office spaces to it, and adjust the appearance of your display. The Lobby Display's UI is easily customizable, so you can have an overview on the availability of spaces in your preferred format (list or cards) and colors.

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Digital lobby signage: FAQ

Answering the most popular questions digital lobby signage systems and digital lobby displays:

Lobby signage refers to the visual displays and signs placed in the entrance or reception area of a building, facility, or business to welcome, inform, and guide visitors. These signs can range from digital displays and directories to traditional signs indicating the company name, logo, and operational hours. 

Digital lobby signage often includes interactive features, such as touchscreens for wayfinding and check-in processes or providing company news or information about meeting room or desk availability. It plays a crucial role in creating a positive first impression, enhancing brand identity, and improving the visitor experience by efficiently directing traffic and conveying essential messages or announcements.

Lobby signage, mainly when digital, can significantly contribute to the aesthetic appeal of a space while ensuring that visitors and employees find their way quickly and receive relevant information upon their arrival.

A lobby display refers to the visual and informational setup in the entrance or reception area of a building, office, or facility, designed to communicate with visitors and employees as soon as they enter the space.

These displays can be digital or traditional, serving multiple purposes such as welcoming guests, providing company information, showcasing news or announcements, offering wayfinding guidance, and highlighting safety protocols.

Digital lobby displays are increasingly popular due to their versatility and dynamic nature. They can show real-time information, including news feeds, weather updates, and social media streams, alongside static content like company branding and operational details. Digital displays are also interactive, enabling visitors to navigate menus for information, check-in for appointments, or even register their presence.

Traditional lobby displays might include printed signs, posters, and directories that provide a fixed set of information. While less flexible than their digital counterparts, they still play a vital role in many settings, offering a cost-effective guidance and information-sharing solution.

A lobby display is critical to a building's communication strategy, enhancing the visitor experience through effective information delivery and a welcoming environment.

Digital lobby signage brings a range of benefits to organizations, enhancing both the visitor experience and operational efficiency. Here are some key advantages:

  1. Dynamic Content: Digital signs can display changing content, including welcome messages, company news, live feeds, weather updates, and social media updates. This flexibility allows timely and relevant information to be shared with visitors and employees.
  2. Cost-Effectiveness: Although the initial setup cost may be higher than traditional signage, digital signs reduce the long-term costs associated with printing, updating, and replacing static signs. Content can be updated or changed without physical or material costs.
  3. Engagement and Interaction: Interactive digital signage can engage users more deeply, offering touch screens for navigation, information search, registration, and feedback. This interaction enhances the visitor experience and can provide valuable data to the organization.
  4. Brand Reinforcement: Digital signs offer superior visual quality, enabling vibrant displays of logos, images, and videos that reinforce brand identity and values. They create a modern, innovative company image.
  5. Efficient Communication: With the ability to update content remotely and instantly, digital signage ensures efficient communication. It's ideal for sharing urgent notices, emergency information, or real-time updates with visitors and staff.
  6. Wayfinding Assistance: In more significant buildings, digital signs can serve as wayfinding tools, helping visitors navigate to their destinations quickly. This reduces confusion and improves the efficiency of visitor flow.
  7. Environmental Benefits: By reducing the need for printed materials, digital signage is a more sustainable option, contributing to an organization's green initiatives.
  8. Data Collection and Analytics: Advanced digital signage systems can collect data on user interactions, providing insights into visitor behavior, preferences, and effectiveness of content displayed. This data can inform future content and operational decisions.
  9. Accessibility: Digital signage can be designed to include accessibility features, such as screen readers and high-contrast visuals, ensuring information is accessible to all visitors, including those with disabilities.

Incorporating digital lobby signage into a business environment offers a versatile and effective way to communicate, engage, and guide visitors while streamlining content management and reinforcing the organization's brand presence.

The office lobby serves several critical purposes in a business environment, acting as more than just an entrance area. It is a multifunctional space designed to:

  1. Welcome and Impress Visitors: The lobby is often the first point of contact for clients, potential employees, and other visitors. Its design and functionality create the initial impression of a company, reflecting its brand, values, and professionalism.
  2. Security Checkpoint: Many office lobbies are equipped with reception desks or digital reception systems where visitors can check in, receive badges, and be escorted or directed to their destinations. This process helps maintain security by monitoring who enters and exits the building.
  3. Information Center: Lobbies often provide essential information through signage, directories, and digital displays, guiding visitors to their destinations and informing them about the company and ongoing events.
  4. Waiting Area: The lobby functions as a space where visitors can wait comfortably before meetings or appointments. It is equipped with seating areas and, often, amenities like Wi-Fi, refreshments, and reading materials.
  5. Brand Showcase: Companies use the lobby space to express their brand identity and culture through architecture, design elements, artwork, and displays that convey their mission, achievements, and values.
  6. Transition Space: It is a transitional area that helps visitors and employees shift from the external environment to the interior workspace. It is often designed to promote a sense of calm and preparedness for the workday ahead.
  7. Networking and Interaction Space: In some offices, the lobby is also a place for informal meetings, networking, and interaction among employees, visitors, and clients, fostering community and collaboration.

Overall, the office lobby is a strategic area that serves functional, security, branding, and hospitality purposes, contributing significantly to the overall experience of anyone who enters the building.

Insights to get you started

Choosing the right digital lobby signage solution is no small feat. We collected a
couple of insightful resources to help you identify your needs and navigate
the sea of options. Continue your research: