Office reservations made in Excel sheets or aligned via Whatsapp increase the likelihood of human error, waste precious time, and make the entire organization less cost-effective -- not to mention that manual booking is not a scalable way to manage office space. Every fast-growing company needs solutions to keep up with its increasingly complex daily processes - including workspace booking.
Essentially, workspace booking is the process of providing shared, bookable workspaces (desks, meeting or conference rooms, booths, etc.) throughout the office.
Falling under the Facility or Office Management umbrella, workplace booking aims at establishing a well-functioning flexible work environment that is motivating for employees and cost-effective for organizations.
Essentially, workspace booking is the process of providing shared, bookable workspaces (desks, meeting or conference rooms, booths, etc.) throughout the office.
Falling under the Facility or Office Management umbrella, workplace booking aims at establishing a well-functioning flexible work environment that is motivating for employees and cost-effective for organizations.
The YAROOMS workplace experience platform enables your employees to schedule the use of desks, rooms, and other office spaces that best match their needs.
The solution eliminates the possibility of human errors that are so common in manual booking processes and enriches your office management strategy with accurate data on attendance trends, space utilization, and many more. It is the most cost and time-efficient way to ensure hassle-free workspace booking, even among rapidly growing teams.
The YAROOMS workplace experience platform enables your employees to schedule the use of desks, rooms, and other office spaces that best match their needs.
The solution eliminates the possibility of human errors that are so common in manual booking processes and enriches your office management strategy with accurate data on attendance trends, space utilization, and many more. It is the most cost and time-efficient way to ensure hassle-free workspace booking, even among rapidly growing teams.
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Desks, meeting and conference rooms, parking lots, or even custom areas: make all spaces bookable to everyone in your office and configure flexible reservation rules for each workspace.
Book the workspace you need via a web platform, reserve it on the go using the YAROOMS Mobile app, or even without leaving your workplace collaboration platform - Microsoft Teams.
Use the interactive floor map for real-time occupancy and availability overview. Look up workspaces, find needed amenities or colleagues, and instantly locate your search results in the office.
Knowing which spaces people use (and which they don’t) can help you design a cost-efficient office management strategy. YAROOMS workplace analytics helps to uncover your workspace booking trends and start optimizing.
Limit the maximum capacity of the area, floor or location. Send a screening questionnaire to the booker before the reservation date. Ensure a constant presence of Fire Safety or First Aid trained personnel in the office.
Jigsaw Insurance was using Excel spreadsheets to oversee seating arrangements and allocate desks to employees. This kind of manual workspace management was not only time-consuming, but also prone to human error which, in turn, led to dissatisfaction and annoyance among staff.
YAROOMS helped Jigsaw Insurance to step away from manager-led manual booking and save 1 team leader FTE worth of time, or £21,000 to £23,000 per year!
Jigsaw Insurance was using Excel spreadsheets to oversee seating arrangements and allocate desks to employees. This kind of manual workspace management was not only time-consuming, but also prone to human error which, in turn, led to dissatisfaction and annoyance among staff.
YAROOMS helped Jigsaw Insurance to step away from manager-led manual booking and save 1 team leader FTE worth of time, or £21,000 to £23,000 per year!
Choosing the right office desk booking system is not a simple task. To help you understand your needs better and navigate the sea of options, we collected a few insightful resources. Continue your research: