SOLUTIONS

Automate workspace booking

Forget manual workspace booking: reserve desks, meeting rooms, parking lots, or even custom areas in the office with powerful and easy-to-use workspace management software.

Still relying on makeshift tools for workspace booking?

Office reservations made in Excel sheets or aligned via Whatsapp increase the likelihood of human error, waste precious time, and make the entire organization less cost-effective -- not to mention that manual booking is not a scalable way to manage office space. Every fast-growing company needs solutions to keep up with its increasingly complex daily processes - including workspace booking.

What is workspace booking and why is it important?

Essentially, workspace booking is the process of providing shared, bookable workspaces (desks, meeting or conference rooms, booths, etc.) throughout the office.

Falling under the Facility or Office Management umbrella, workplace booking aims at establishing a well-functioning flexible work environment that is motivating for employees and cost-effective for organizations.

What is workspace booking and why is it important?

Essentially, workspace booking is the process of providing shared, bookable workspaces (desks, meeting or conference rooms, booths, etc.) throughout the office.

Step away from manual workspace booking

The YAROOMS workplace experience platform enables your employees to schedule the use of desks, rooms, and other office spaces that best match their needs.

The solution eliminates the possibility of human errors that are so common in manual booking processes and enriches your office management strategy with accurate data on attendance trends, space utilization, and many more. It is the most cost and time-efficient way to ensure hassle-free workspace booking, even among rapidly growing teams.

Step away from manual workspace booking

The YAROOMS workplace experience platform enables your employees to schedule the use of desks, rooms, and other office spaces that best match their needs.

Customer-voted market leader committed to changing the way we work.

MeetingRoomBookingSystems_EasiestToDoBusinessWith_Small-Business_EaseOfDoingBusinessWith-2

MeetingRoomBookingSystems_HighestUserAdoption_Small-Business_Adoption

MeetingRoomBookingSystems_MostImplementable_Small-Business_Total

SpaceManagement_FastestImplementation_Mid-Market_GoLiveTime

Fully automate workspace booking

Desks, meeting and conference rooms, parking lots, or even custom areas: make all spaces bookable to everyone in your office and configure flexible reservation rules for each workspace.

Enjoy accessibility and flexibility

Book the workspace you need via a web platform, reserve it on the go using the YAROOMS Mobile app, or even without leaving your workplace collaboration platform - Microsoft Teams.

Enhance workplace visibility

Use the interactive floor map for real-time occupancy and availability overview. Look up workspaces, find needed amenities or colleagues, and instantly locate your search results in the office.

Optimize office utilization

Knowing which spaces people use (and which they don’t) can help you design a cost-efficient office management strategy. YAROOMS workplace analytics helps to uncover your workspace booking trends and start optimizing.

Ensure safety and compliance

Limit the maximum capacity of the area, floor or location. Send a screening questionnaire to the booker before the reservation date. Ensure a constant presence of Fire Safety or First Aid trained personnel in the office.

Success story: Jigsaw Insurance

Jigsaw Insurance was using Excel spreadsheets to oversee seating arrangements and allocate desks to employees. This kind of manual workspace management was not only time-consuming, but also prone to human error which, in turn, led to dissatisfaction and annoyance among staff.

YAROOMS helped Jigsaw Insurance to step away from manager-led manual booking and save 1 team leader FTE worth of time, or £21,000 to £23,000 per year!

Read the full story >>