Office days that don’t align
YAROOMS shows team schedules in one calendar so colleagues can plan office days together.
Complete workplace management software for multi-site tech companies
Bring desks, rooms, parking, visitors and hybrid work across all offices into one platform. Simplify rollout with existing identity systems and help employees get started through the tools they already use.
Last updated: October 7, 2026
- One platform
- Global offices
- Easy adoption
Trusted by innovative organizations worldwide
YAROOMS for technology companies at a glance
YAROOMS is a complete workplace management platform for desks, rooms, parking, visitors and hybrid work across offices. Integrations and SSO simplify implementation, familiar booking tools support easy adoption, and flexible rules and APIs adapt to changing teams and locations.
| Area | What YAROOMS offers |
|---|---|
| Bookable spaces | Hot desks, assigned desks, team zones, meeting rooms, focus rooms, parking and other resources |
| Hybrid scheduling | Shared work-status calendar, remote work limits per team, and check-in that only registers people physically in the office |
| Where people book | Microsoft Teams, Outlook, Google Calendar, web, mobile app, room panels and desk signs |
| Identity | SSO through SAML 2.0, Entra ID (Azure AD), Okta or Google login, with automatic user provisioning |
| Developer access | REST API, plus the YAROOMS MCP server for connecting AI agents to bookings and workplace data |
| Global offices | Multiple locations, languages and time zones in one account, with booking rules and access settings for each office |
| Security | SOC 2 Type II, ISO 27001, ISO 27701 and GDPR; SaaS, private cloud or on-premise |
| Implementation and admin | SSO and automatic user provisioning simplify setup; workplace, HR or office teams manage day-to-day operations |
What workplace challenges does YAROOMS solve?
YAROOMS helps growing tech companies manage shared spaces, hybrid teams and workplace operations across multiple offices.
Unused bookings block available space
YAROOMS releases unclaimed desks and rooms so others can book them.
Disconnected booking across offices
YAROOMS brings desks, rooms and parking across all locations into one booking platform.
Growing teams, limited office space
YAROOMS helps growing teams share desks and organize team zones across offices.
Complex setup and daily admin
YAROOMS simplifies setup with SSO and automatic provisioning, with daily admin handled by workplace teams.
Workplace decisions without clear data
YAROOMS compares space utilization across offices to guide layouts, expansion and consolidation.
Desk, room and parking booking across tech offices
One YAROOMS account covers desks, meeting rooms and parking across all company offices. Employees find and book available spaces from interactive floor maps, while each location keeps its own booking rules.
Desks, rooms and parking in one place
Desks, meeting rooms and parking are booked from the same interactive floor map.
Booking rules by role
Role-based permissions decide who can book which spaces, and for how long.
Check-in that only works on site
QR, geofenced or Wi-Fi check-in confirms people are actually in the office; unclaimed bookings are released.
Room panels and desk signs
Room panels and desk signs show live availability and accept walk-up bookings.
Hybrid coordination across teams and locations
YAROOMS brings team schedules into a shared work-status calendar, so employees can coordinate office days across locations. Managers see attendance patterns and set remote work limits where needed.
Shared work-status calendar
Everyone marks office, home or vacation for each day.
Team zones and desk assignments
Desks can be assigned to departments or functions, with default areas for each team.
Remote work limits
Managers can set limits on remote days where a team needs them.
Hybrid work insights
How often people come in, the busiest days, and who actually shows up.
Easy adoption through the tools teams already use
Employees can start booking across offices from Microsoft Teams, Outlook or the YAROOMS web and mobile apps. Interactive floor maps make spaces easy to find, while Yarvis handles desk and room requests in plain language.
Yarvis in Microsoft Teams
Employees ask Yarvis for a desk or room in plain language, and it checks availability and books it.
Microsoft Teams app
Full desk and room booking inside Teams.
Outlook and Google Calendar
Two-way sync with Outlook and Google Calendar, with Zoom, Google Meet or Teams links added to bookings.
Mobile app
Book spaces and set work status on the go with the YAROOMS mobile app.
Workplace analytics for better space decisions
YAROOMS workplace analytics shows how desks and rooms are used, when demand peaks and how employees experience the office. Use the data to improve layouts, adjust capacity and plan future space needs.
Desk and room utilization
YAROOMS tracks booking and usage trends to show where capacity matches demand.
Office heat maps
YAROOMS highlights busy and underused areas to guide layout changes.
Attendance patterns
YAROOMS shows peak office days and changing attendance trends to support capacity planning.
Employee feedback
YAROOMS collects feedback after office visits to help teams improve the workplace experience.
Visitor management for candidates, clients and partners
YAROOMS visitor management gives candidates, clients and partners a consistent arrival experience across offices. Register guests, notify hosts and keep searchable records of every visit.
Check-in and host alerts
Guests check in at a reception tablet or by QR code; hosts are notified and badges can be printed.
Flows by visitor type
Different registration steps for candidates, clients, contractors and partners, including NDA signing.
Desks and rooms for guests
Book a desk or meeting room for a visitor ahead of their arrival.
Digital visitor log
Every visit with host and contact details, easy to search, export and audit.
Identity, integrations and deployment for multi-site teams
Simplify implementation across offices with SSO and automatic user provisioning through your existing identity provider. Choose a deployment that fits your requirements, then connect internal tools through the REST API or YAROOMS MCP server.
SSO and automatic provisioning
SAML 2.0, Entra ID (Azure AD), Okta or Google login, with users provisioned automatically.
REST API
Build custom workflows and connect YAROOMS to internal tools.
MCP server
Connect AI agents to bookings and workplace data through the YAROOMS MCP server.
Deployment options
SaaS, your own Azure or AWS account, or on-premise, with SOC 2 Type II and ISO 27001 behind every option.
Calculate your workplace management ROI
Use the YAROOMS ROI calculator to estimate time and cost savings from managing desks, rooms and visitors across your offices.
Model savings by country and headcount
Estimate recovered admin time
Compare workspace costs with utilization data
Support business cases for hybrid work changes
One platform. Built for the way tech companies work.
Rated 4.6/5 from 102 reviews on Capterra
Which tech companies use YAROOMS?
Bitdefender, Verizon and ASEE use YAROOMS to simplify workplace and event space management, from fast rollout to everyday booking.
Bitdefender
Cybersecurity company with 1,600+ employees on three continents.
- 64 rooms in 10 offices connected in two weeks.
- 1,200 users onboarded through their existing user management system.
Verizon
Telecommunications company simplifying meeting space management at business events.
- Minimal setup and an intuitive interface made adoption straightforward.
- Live room availability and flexible floor plans replaced manual spreadsheets.
ASEE
Software group with 3,700 employees in 23 countries, running YAROOMS through MS Teams.
- About €200,000 a year saved by giving up one office floor.
- Presence tracking automated instead of Excel and gate logs.
Comparing workplace tools for your tech company?
See how YAROOMS compares with the platforms tech teams evaluate most.
Frequently asked questions about YAROOMS for tech companies
Tech companies need a complete platform for managing spaces, people and visitors across offices. YAROOMS combines desk booking, meeting rooms, parking, hybrid scheduling, visitor management and analytics in one account, with local booking rules, identity integrations, a REST API and an MCP server.
Yes. YAROOMS manages buildings, floors and resources across locations in one account. Each office can have its own booking rules, user groups and access settings, with support for multiple languages and time zones.
Employees can book desks and rooms in Microsoft Teams and Outlook or use the YAROOMS web and mobile apps. Interactive floor maps help them find available spaces, and Yarvis lets them request a booking in plain language inside Teams.
Yes. The YAROOMS REST API lets engineering teams build custom workflows and connect bookings and workplace data to internal tools.
Yes. The YAROOMS MCP server lets AI agents and assistants that support the Model Context Protocol work with YAROOMS bookings and workplace data.
Each person sets office, home or vacation in a shared calendar, so teammates can see who is in and pick the same days. Managers can add remote work limits where teams need them.
YAROOMS supports SSO through SAML 2.0, Entra ID (Azure AD) and Okta, plus Google login, with automatic user provisioning.
SSO and automatic user provisioning simplify account setup across offices. For example, Bitdefender connected 64 meeting rooms in 10 offices and onboarded 1,200 users in two weeks by integrating its existing user management system. Rollout time depends on your locations, integrations and deployment requirements.
YAROOMS workplace analytics report how desks and rooms are used by day, location and space type, with heat maps and attendance patterns to support decisions about layouts and new offices.
Yes. Desks can be assigned to departments, zones can be restricted, and each team can have a default area on the floor map.
Yes. Booking rules set who can book each space and for how long, and areas such as executive offices or team zones can be restricted.
Wi-Fi and geofenced check-in only register people who are physically in the office, which keeps attendance data accurate.
No. Workplace, HR or office teams run it day to day; IT is usually involved only for SSO, integrations and access setup.
Yes. YAROOMS supports multiple languages and time zones for distributed teams and international offices.
Yes. Candidates, clients and partners check in at reception or by QR code, hosts are alerted, and each visitor type can have its own registration steps, including NDA signing.
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See YAROOMS configured for your offices
See how YAROOMS simplifies rollout, employee booking and daily workplace management across your offices, or estimate your savings with the ROI calculator.