The one-stop workplace management platform for tech companies

Manage desk and room bookings, hybrid work schedules, and space utilization with one seamless, secure solution.

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YAROOMS workplace management for tech companies - desk and room booking

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The smarter way to manage spaces, resources, and hybrid teams in tech

If you're managing workplace operations at a technology company — whether you're in facilities, workplace experience, or people ops — you've probably dealt with:

Not knowing who's in the office, when, or why

Teams struggling to coordinate hybrid schedules and show up together

Desks and meeting rooms sitting empty… while others are overbooked

Endless Slack threads and spreadsheets just to manage space

Tools that don't talk to each other or require constant IT patchwork

Limited reporting for workplace decisions, compliance, and long-term space planning

How YAROOMS supports tech companies

YAROOMS is a one-stop workplace management platform that helps tech companies manage desk and room booking, coordinate hybrid work schedules, and understand office space utilization — without extra load on your IT team.

Streamlined space & resource booking

One system for all spaces and resources

Manage desks , meeting rooms , parking , and more from one platform — no more scattered tools or manual reservations.

Interactive floor plans

Find and book available spaces directly from an interactive office floor map. Role-based permissions and booking rules control who can book what, and for how long.

QR, geofenced, and Wi-Fi check-in

Confirm who’s in the office using low-effort check-ins: QR scans, geofencing, or Wi-Fi connection. YARVIS lets users book spaces from Slack or Teams.

Desk and room booking for tech companies - one platform for all spaces

Full visibility for better hybrid collaboration

Flexible hybrid work scheduling

Employees set their work status — at home, in office, or vacation — in a shared hybrid work calendar .

Shared work status calendar

Everyone can see who’s in the office on any given day to plan meetings and collaboration.

Actionable hybrid work insights

Track how often people come in, when the office is busiest, and who’s actually showing up — with data to back decisions.

Hybrid work scheduling and team visibility for tech companies

Secure visitor management

Seamless visitor check-in

Visitors check in via a modern visitor management app at the front desk. Hosts are notified; badges can be printed if needed.

Custom registration workflows

Tailor the process by visitor type (clients, contractors, partners) with configurable registration forms.

Digital visitor log

All visits are kept in a digital log with host, contact, and other details — easy to search, export, and audit.

Visitor management for tech companies - check-in and digital logs

A platform your teams will actually use

Intuitive, user-friendly interface

No steep learning curve. Log in and start booking workspaces in seconds.

Mobile app for booking on the go

Employees find and book spaces or set their hybrid work status from their phone with the YAROOMS mobile app .

Microsoft Teams integration

Users book desks and rooms directly in Microsoft Teams — no need to open another app.

YAROOMS mobile and Teams integration for tech companies

Data for smarter space planning

Utilization reports by space and location

See how desks, meeting rooms, and other resources are used daily, weekly, or over time. Spot trends and justify layout changes with analytics .

Office heat maps

Visualize which areas are popular, underused, or consistently empty. Redesign zones or relocate resources as needed.

Employee satisfaction

Send short surveys to office visitors and generate satisfaction reports to improve the workplace experience.

Workplace analytics and utilization for tech companies

Integrates with your entire tech stack

Microsoft 365 & Google Workspace

Book from Outlook or Teams , or sync with Google Calendar . Automate bookings and keep calendars in sync.

Slack & Teams

YARVIS books spaces and checks availability from Slack and Teams. Streamline sign-ins and keep workflows connected.

SSO and identity providers

Connect with Azure AD , Okta, and more for single sign-on and automatic user provisioning. See all integrations .

Integrations for tech companies - Microsoft 365, Google, Slack, Okta

Less chaos. More control.

With YAROOMS, tech companies can:

Unify desk, room, and hybrid scheduling in one platform

Get real-time visibility into who's in the office and how space is used

Reduce IT overhead with integrations that work with your stack

Use data to optimize layout and justify real estate decisions

Keep teams productive without constant patchwork or spreadsheets

One platform. Built for the way tech companies work.

Success Story

How Saipem brought order to a complex hybrid workplace

When Saipem relocated its 4,000-person Milan HQ and adopted a hybrid model, manual booking and planning became unmanageable. With YAROOMS, they now handle desk bookings, meeting room reservations, and hybrid work planning from one platform — fully integrated with Microsoft Outlook and over 200 room displays. Employees plan their week easily; admins get visibility and control across the organization.

Read the full story

FAQ: YAROOMS for technology companies

YAROOMS gives employees a simple calendar to set where they’ll work each day — office, home, or vacation. Teams get visibility into who’s on-site, and managers can set remote work limits if needed.

Yes. You can set booking rules for specific spaces (who can book them, for how long, etc.) and restrict access to certain areas like executive offices or team zones.

Yes. You can assign desks to specific departments, restrict access to certain zones, or define default areas for each team.

Wi-Fi or geofencing check-in only registers users when they’re physically in the office. This prevents remote check-ins and ensures accurate reporting.

No. Once set up, day-to-day management can be handled by HR, workplace, or admin teams. IT usually steps in for SSO , integrations, or access controls during setup only.

Yes. YAROOMS supports multiple languages and time zones, making it easy to use across distributed teams or international offices.

Manage your workplace smarter

Learn how forward-thinking tech companies use YAROOMS to manage spaces, resources, and people experiences. Join us for a Live Demo or watch the On-demand Platform Tour.