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Yarvis: the AI-powered workplace assistant

Experience the AI difference in managing your day around the office 

 

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Yarvis, the AI-powered workplace assistant
Yarvis, the AI-powered workplace assistant
Trusted by organizations worldwide
 
Trusted by organizations worldwide
 
Bitdefender
Bitdefender
Robalino
Cerved
Saipem
Dedalus
Asee
Jigsaw
Focus
Columbia University




















Meet Yarvis, the AI assistant for smart workplaces

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What is Yarvis?

Yarvis, the Yarooms AI chatbot currently available in Microsoft Teams, handles complex workspace reservation tasks and improves scheduling workflows. Think of it as your smart office assistant.

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How does Yarvis work?

Integrated into Microsoft Teams, Yarvis utilizes AI to offer an easy workplace management experience. It can quickly handle multiple reservations, schedule recurrent bookings, locate spaces with specific amenities, find colleagues in the office, and more.

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Why use Yarvis?

Yarvis transforms how teams interact with their workspace with the latest AI innovation. With Yarvis, your employees can talk to the workplace, just like they talk with a friend. 

Complete complex workplace tasks in seconds

Book 6 desks in the New York office for the marketing team every 2nd Wednesday starting today.

Find a meeting room for 10 people that's available Monday from 8 to 10 am.

Cancel my Desk #2 reservations for Tuesday and Thursday.

Find and reserve an electric car parking spot today from 8 to 11 am at HQ and from 2 to 7 pm at the local office.

Instead of spending time researching, let Yarvis handle it in seconds. It will quickly complete even the most complex workspace booking requests, making your workday more efficient.

Complete complex workplace tasks in seconds

Book 6 desks in the New York office for the marketing team every 2nd Wednesday starting today.

Find a meeting room for 10 people that's available Monday from 8 to 10 am.

Cancel my Desk #2 reservations for Tuesday and Thursday.

Find and reserve an electric car parking spot today from 8 to 11 am at HQ and from 2 to 7 pm at the local office.

Instead of spending time researching, let Yarvis handle it in seconds. It will quickly complete even the most complex workspace booking requests, making your workday more efficient.

Workspace booking with Yarvis, the AI chatbot
Workspace booking with Yarvis, the AI chatbot

Ready to see the big picture?

Explore how a modern AI assistant can simplify your day-to-day
interactions with the workplace.

Ready to see the big picture?
 
Explore how a modern AI assistant can simplify your day-to-day interactions with the workplace.
 
Schedule a demo Platform Tour

Upgrade employee experiences with AI

AI opens up many avenues for organizations to create better employee experiences. By leveraging AI technology in workspace management, you can build a more organized, productive, and time-saving work environment.

Yarvis does this by optimizing the booking process for hot desks, meeting rooms, parking lots, and other office spaces, providing seamless coordination and eliminating scheduling conflicts. With smart recommendations, employees can quickly find the perfect spaces, saving time and avoiding the hassle of manual reservations.

workplace experience with Ai
workplace experience with AI

Keep pace with workplace innovation

Embracing AI technology is not just about staying current; it's about setting the pace for future success and innovation. In fact, 72% of executives believe AI will become the most significant business advantage in the future. 

Letting Yarvis workplace assistant handle your daily booking tasks frees up valuable time for your team to focus on high-impact activities and ensure workspace schedules are spot on. This means faster, smarter, and more efficient work, raising the bar for performance and competitiveness.

AI innovation
AI innovation

AI in the workplace resources

The push for greater efficiency and productivity has made AI appealing to many businesses. By automating tasks and delivering insights, AI helps companies stay ahead of the competition. We collected a few insightful resources on the topic. Continue your research:

AI in the workplace: FAQ

Answering the most popular questions about AI in the workplace:

AI is used in the workplace across various industries to enhance efficiency, productivity, and decision-making. Here are some key ways AI is being utilized:

Automation of Routine Tasks
  • Robotic Process Automation (RPA): AI-powered bots handle repetitive tasks such as data entry, invoice processing, and report generation, freeing employees to focus on more complex tasks.
  • Customer Service: Chatbots and virtual assistants provide 24/7 support, handling common queries and directing more complex issues to human agents.
  • Space Booking: AI-driven systems manage the booking of meeting rooms, workspaces, and other office facilities, optimizing space utilization.
  • Finding Colleagues: AI tools assist employees in locating their colleagues within large office spaces or remote work environments, enhancing collaboration and efficiency.
Data Analysis and Insights
  • Predictive Analytics: AI analyzes historical data to forecast trends, sales, and customer behavior, aiding strategic planning and decision-making.
  • Real-Time Data Monitoring: AI systems monitor real-time data to identify anomalies, trends, and insights, enabling quick responses to emerging issues.
Enhancing Customer Experience
  • Personalization: AI algorithms analyze customer data for personalized recommendations, marketing, and services.
  • Sentiment Analysis: AI tools assess customer feedback and social media posts to gauge public sentiment and improve products and services.
Human Resources
  • Recruitment: AI-driven platforms screen resumes, conduct initial interviews and assess candidates' fit for roles using natural language processing and machine learning.
  • Employee Engagement: AI tools analyze employee interactions and feedback to gauge engagement levels and identify areas for improvement.
Improving Operations
  • Supply Chain Management: AI optimizes inventory levels, predicts demand, and enhances logistics by analyzing vast amounts of data.
  • Quality Control: AI-powered image recognition systems inspect products for defects during manufacturing processes.
Healthcare
  • Diagnostics: AI algorithms assist in diagnosing diseases by analyzing medical images, lab results, and patient records.
  • Patient Management: AI systems manage patient records, schedule appointments, and ensure follow-up care, improving efficiency in healthcare facilities.
Finance
  • Fraud Detection: AI systems analyze transaction patterns to detect and prevent fraudulent activities.
  • Risk Management: AI evaluates financial risks by analyzing market data, economic indicators, and historical trends.
Legal
  • Document Review: AI tools review and analyze legal documents, contracts, and case files, speeding up the due diligence process.
  • Legal Research: AI systems assist lawyers in researching case law, statutes, and legal precedents.
Marketing and Sales
  • Customer Insights: AI analyzes customer data to identify target segments, optimize marketing campaigns, and predict sales trends.
  • Lead Generation: AI tools identify potential leads and automate outreach processes.
Creative Industries
  • Content Creation: AI generates content, such as articles, reports, and marketing copy, based on predefined parameters.
  • Design Assistance: AI aids in graphic design, video editing, and music composition, providing creative suggestions and automating routine tasks.

AI's integration into the workplace drives significant transformations, enabling businesses to operate more efficiently, make informed decisions, and enhance competitiveness.

The future of AI in workplaces is poised to revolutionize various aspects of professional environments, enhancing efficiency,  productivity, and innovation. AI technologies will increasingly automate routine and repetitive tasks, allowing employees to focus on more complex and creative responsibilities. Advanced AI systems are expected to improve decision-making through sophisticated data analysis, predictive analytics, and personalized insights. Moreover, AI  will significantly facilitate remote work and collaboration, with intelligent tools and virtual assistants streamlining communication and project management. However, this transformation will require a proactive approach to workforce reskilling and ethical considerations to ensure that the integration of AI benefits both organizations and employees equitably.

AI is used in workforce management to optimize various aspects of employee administration and operational efficiency. AI can forecast staffing needs through predictive analytics, ensuring that the correct number of employees are scheduled to meet demand without overstaffing or understaffing. AI-driven recruitment tools streamline the hiring process by screening resumes, matching candidates to job requirements, and conducting preliminary interviews using natural language processing. Employee performance management is enhanced by AI algorithms that track productivity metrics, provide real-time feedback, and identify opportunities for professional development. Additionally, AI-powered platforms can personalize training programs, aligning them with individual employee needs and career goals. AI helps create a more agile, responsive, and data-driven approach to managing the workforce.

A survey by Tech.co found that 59% of senior leadership who use AI within their role claim it has improved their job satisfaction. Indeed, using AI in the workplace can multifacetedly impact job satisfaction. On the positive side, AI can alleviate employees from mundane and repetitive tasks, allowing them to engage in more meaningful and creative work and enhancing job satisfaction. AI-driven tools can provide personalized feedback and development opportunities, helping employees grow and succeed. Additionally, AI can improve work-life balance by optimizing schedules and workloads, reducing stress and burnout.

However, it's important to consider the potential downsides. The introduction of AI can lead to job displacement or fear of obsolescence among employees, which can cause anxiety and job insecurity. If not implemented thoughtfully, AI can also contribute to feelings of dehumanization or a lack of personal interaction, both of which are crucial for a satisfying workplace environment. Therefore, the overall impact of AI on job satisfaction largely depends on how organizations integrate these technologies, address employee concerns, and foster a culture that values human contributions alongside technological advancements.

HR can use AI to streamline and enhance various functions, including recruitment, employee engagement, and performance management. AI-driven tools can automate the initial screening of resumes, match candidates to job roles, and conduct preliminary interviews using natural language processing. AI can provide personalized training and development programs for current employees, monitor employee performance through data analytics, and predict potential turnover, allowing for proactive retention strategies. Additionally, AI can enhance employee engagement by analyzing feedback and sentiment, helping HR professionals to address issues promptly and improve the overall workplace experience.

Responsible use of AI in the workplace involves implementing AI technologies in ethical, transparent, and beneficial ways to both employees and the organization. Fundamental principles include:

  • Ensuring fairness by addressing and mitigating biases in AI algorithms.
  • Maintaining transparency about how AI systems are used and how decisions are made.
  • Protecting employee data privacy through robust security measures.

It also involves involving employees in the adoption process, providing training and support to help them adapt to new technologies, and using AI to complement human work rather than replace it. Additionally, organizations should regularly audit and evaluate AI systems to ensure they operate as intended and do not cause unintended harm. This approach helps build trust, enhances job satisfaction, and fosters a positive workplace culture.