What is digital room signage and how does it work?

Digital room signage is the process of digitally displaying messages on a screen in an office. Another digital signage functionality is to provide real-time information about meeting room availability / occupancy. Room panels can even be connected to a meeting room reservation system for on the go booking.

What is digital signage used for?

Digital signage has a number of use cases, from providing corporate communications and wayfinding in office buildings, to displaying advertising or providing information in retail environments. Additionally, digital signage can be used to provide real-time information about meeting room availability / occupancy or even be connected to a meeting room reservation system for on the go booking.

How effective is digital signage?

Digital signage is effective because it streamlines communication with your visitors and employees. For example, employees will appreciate digital signage as it can be used to provide updates on company policies or announce shifts. Plus, it's a great way to share important news or announcements with employees without having to shout across the room.

How much does digital signage cost?

Digital signage software for your office may vary depending on your needs. It can start from as low as $20/month. However, the more expensive products typically have more features and support options to choose from.

What is the best digital signage software?

Digital signage has been around for years now and is extensively used not only in public spaces, but also in corporate offices. There are various digital signage solutions on the market, so choosing the right fit for your organization's needs might be challenging. Nevertheless, the best digital signage software will depend on the 3 factors: Pricing (how much you are willing to pay). Features (what functionalities the solution offers). User needs (what the solution will be used for).

ADD-ONS

Digital desk signs for dynamic teams

Modern desk signs that keep your office organized, even when everyone’s on the move. Easily find a free desk and book it in seconds - no more confusion about where to sit.

Trusted by organizations worldwide

Smarter desk booking, right at the desk

Desk availability

Not sure where to sit? LED lights on desk signs show color-coded availability status so anyone can spot a free desk at a glance.

Desk booking on the spot

No need to book in advance. Just tap the screen to instantly reserve a desk when you arrive.

Quick check-in & auto-release

Desks shouldn’t sit empty just because someone didn’t show up. Employees can check in with a quick tap or scan - and if they don’t, the system automatically frees up the space.

Real usage data

Every reservation feeds into YAROOMS, giving you accurate insights into occupancy, demand, and booking patterns.

LED lights on desk signs show color-coded availability status.

Flexible mounting options for every office

Every office is different. That’s why we support a variety of desk signs with multiple mounting options. Install them on walls, glass panels, partitions, or directly on desks.

✔ Wall-mounted for visibility in open areas

✔ Partition-mounted for cubicle or divider setups

✔ Desk-mounted for easy access at individual workstations

✔ Glass-mounted for modern, minimal spaces

Our desk signs support multiple mounting options. Install them on walls, glass panels, partitions, or directly on desks.

Embrava Desk Sign

An all-in-one solution for digital name plating, employee check-ins, on-the-spot booking,and availability display.

Personalized name display
Displays the user’s name once they check in, so colleagues know who’s sitting where.

360° LED visibility
The top LED light bar is visible from all angles, so it’s easy to spot available desks.

Wired or wireless setup
Connect via Wi-Fi and USB or use Power over Ethernet (PoE) for power and network.

Enterprise-grade security
All data is encrypted and protected, both on the device and in the cloud.

SyncSign Hot Desking Sign

A complete solution for hot desking with availability display, name tags, and docking.

Dynamic name display
Shows the name of the person who booked the desk. No manual input or static nameplates needed.

360° LED status light
The built-in LED bar is visible from all angles, so employees can easily spot available desks across the office.

All-in-one USB-C docking
Turn any shared desk into a plug-and-play workstation with pre-connected Ethernet, power, and monitor support - just connect your laptop via USB-C.

IAdea WBD-0500 Booking Dock

IAdea WBD-0500 Desk Booking Dock

Offer exceptional value in hybrid work
environments with desk hoteling setups.

USB-C dock & touch display
5” touch screen with a USB-C dock for easy, all-in-one connection.

One-wire connection
Connect your BYOD laptop with one USB-C cable for a smooth experience.

100W ultra-fast charger
Fast 100W USB power delivery keeps your laptop charged without delay.

MST Multi-display support
Connect multiple displays via a single port for enhanced productivity.

Better desk management starts here

Learn how forward-thinking companies use YAROOMS to streamline desk usage,
boost visibility, and support flexible ways of working.

Join us for a Live Demo or try YAROOMS for free.

Better desk management starts here

Learn how forward-thinking companies use YAROOMS to streamline desk usage, boost visibility, and support flexible ways of working. Join us for a Live Demo or try YAROOMS for free.

FAQ: Desk booking signs

What is a desk sign?

A desk booking sign is a small digital device mounted on or near a desk that shows real-time availability and lets users book, check in, or release the space - right at the desk.

Who are desk booking signs for?

They’re ideal for any organization with flexible seating - including hot desking setups, hybrid workplaces, enterprise offices, and co-working spaces. If you want better visibility and control over desk usage, they’re a strong fit.

What problems do desk booking signs solve?

They solve visibility and coordination issues in flexible workplaces. No more guessing which desks are available, dealing with ghost bookings, or wasting time trying to find teammates. They bring real-time clarity to shared spaces.

How do desk booking signs work with YAROOMS?

The signs is integrated directly with the YAROOMS desk booking system. When a desk is booked through YAROOMS, the sign updates automatically. Employees can also book or check in directly on the device, so changes are reflected in YAROOMS.

Can employees book a desk on the spot?

Yes. Our desk signs allow on-the-spot booking through a touchscreen, QR code, or badge tap - perfect for walk-ins or last-minute changes.

Do the desk signs show who booked the desk?

Yes. Our desk signs display the user’s name or profile once they check in, making it easier for teams to find each other and avoid confusion.

Are desk booking signs useful in smaller offices?

Yes, even small teams benefit from better visibility and real-time booking. Especially in hybrid setups, these signs prevent confusion, improve space usage, and help maintain order without micromanagement.

Can digital desk signs be used in coworking spaces with rotating members?

Absolutely. They’re ideal for shared environments - showing real-time availability, handling frequent check-ins, and giving each member a personalized experience without needing permanent assignments.

What makes desk signs better than just using a booking app?

Booking apps work great, but desk signs add on-site visibility: employees can visually see availability without opening their phone or laptop, check in at the desk, and book on the spot.

How do digital desk signs help workplace or facility teams?

They offer reliable data, reduce manual tracking, and improve space efficiency. Teams can see what’s actually being used - not just what was booked - and adjust layouts, policies, or cleaning schedules based on real behavior.

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