PRODUCT MODULES

Desk booking software

Safe. Hybrid. Employee-centric. Leverage space management and analytics to create your modern workplace.

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Customer-voted market leader committed to changing the way we work

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Desk Booking

Desk booking system for workplace flexibility

A flexible workplace needs flexible tools. YAROOMS supports you in every step of setting up a truly agile office. Design an activity-based workplace that doesn’t tie people to their desks.

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Space types

Desks, parking spaces, seats in a larger room, or even custom areas: make all your workspaces bookable.

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Seating strategies

Allow on-demand desk booking (hot desking, hoteling) or assign permanent seats to your employees.

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Space amenities

Assign configurable properties (Dual monitor, Standing desk, etc.) to each desk and use them to search for the perfect seat.

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Flexible reservations

Full day, predefined intervals, or custom times? Configure flexible reservation rules for each desk.

Desk booking system for workplace flexibility

A flexible workplace needs flexible tools. YAROOMS supports you in every step of setting up a truly agile office. Design an activity-based workplace that doesn’t tie people to their desks.

Desk Booking
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1 - Booking page
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Space types

Desks, parking spaces, seats in a larger room, or even custom areas: make all your workspaces bookable.

1594343_business_chair_chief_interior_office chair_icon

Seating strategies

Allow on-demand desk booking (hot desking, hoteling) or assign permanent seats to your employees.

Union 15

Space amenities

Assign configurable properties (Dual monitor, Standing desk, etc.) to each desk and use them to search for the perfect seat.

Path 102

Flexible reservations

Full day, predefined intervals, or custom times? Configure flexible reservation rules for each desk.

Plan a safe return to work

People would return to the office - but they expect changes. Your employees need more personal space, safer seating policies, and regular health screening. Make them feel comfortable coming together using desk booking software.

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Physical distancing

Enable a minimum required distance between reserved desks to make sure that your employees work in safe proximity.

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Capacity enforcement

Limit the maximum capacity of the area, floor or location. Once it's reached, the remaining bookable desks will be disabled.

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Screening questionnaire

Simplify the health and safety screening by sending a custom questionnaire before the reservation date.

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Emergency roles

Ensure a constant presence of Fire Safety or First Aid trained personnel in the office.

Plan a safe return to work

People would return to the office - but they expect changes. Your employees need more personal space, safer seating policies, and regular health screening. Make them feel comfortable coming together using desk booking software.

Desk Booking
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Physical distancing

Enable a minimum required distance between reserved desks to make sure that your employees work in safe proximity.

Group

Capacity enforcement

Limit the maximum capacity of the area, floor or location. Once it's reached, the remaining bookable desks will be disabled.

3890487_document_proposal_blank_file_icon

Screening questionnaire

Simplify the health and safety screening by sending a custom questionnaire before the reservation date.

3367256_alarm_emergency_siren_icon

Emergency roles

Ensure a constant presence of Fire Safety or First Aid trained personnel in the office.

Enhance workplace experience

Workplaces are more than walls and desks - they are spaces to cultivate your company’s culture, employee engagement, and productivity. Use a desk booking system to support the sense of belonging and boost individual performance.

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Interactive floor map with advanced search

Visually navigate your office for real-time occupancy and availability overview. Look up desks, desk booking features, or colleagues. Instantly locate your search results in the office. You can upload user or space pictures for even more interactive experience.

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Workplace survey

Keep the workplace accountable for employee experience. Send a short satisfaction questionnaire at the end of the day to discover how happy your teams are and what can be improved.

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YAROOMS Mobile

Schedule your day at the office on the go. Anytime, anywhere. 
Learn more

Microsoft-Teams-logo

Microsoft Teams add-in

Simplify daily scheduling and reserve desks in YAROOMS without leaving the Microsoft Teams interface. 
Learn more

Enhance workplace experience

Workplaces are more than walls and desks - they are spaces to cultivate your company’s culture, employee engagement, and productivity. Use a desk booking system to support the sense of belonging and boost individual performance.

Desk Booking
empty-room
bookings
search
download
Union 23

Interactive floor map with advanced search

Visually navigate your office for real-time occupancy and availability overview. Look up desks, desk booking features, or colleagues. Instantly locate your search results in the office. You can upload user or space pictures for even more interactive experience.

969403_clipboard_audit_checklist_list_plan_icon

Workplace survey

Keep the workplace accountable for employee experience. Send a short satisfaction questionnaire at the end of the day to discover how happy your teams are and what can be improved.

1282562_device_iphone_mobile_icon

YAROOMS Mobile

Schedule your day at the office on the go. Anytime, anywhere. 
Learn more

Microsoft-Teams-logo

Microsoft Teams add-in

Simplify daily scheduling and reserve desks in YAROOMS without leaving the Microsoft Teams interface. 
Learn more

Optimize office utilization

Many companies own more office space than they need. That’s right - on a typical day, 72% of desks remain unused, driving up a lot of costs for little return.
With a desk booking system, you can track how your team interacts with the office and make the most of it.

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Check-in functionality

Confirm your presence in the office in a fast and convenient way. Free up reserved desks in case of a no-show.

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Workplace analytics

Gain insights into how the shared desks are used and optimize your workplace with data-driven decisions.

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Clients that use this solution

Insights to get you started

Choosing the right desk booking solution is no small feat. We collected a
couple of insightful resources to help you identify your needs and navigate
the sea of options. Continue your research:

Desk booking FAQ

Desk booking is the process of reserving a desk in the office,  for a specific time period. This is typically done by employees who need a dedicated workspace to complete their tasks.

Desk booking can help to optimize office space and ensure that employees have access to the resources they need in order to be productive. It can also help to minimize noise and distractions, which can be particularly beneficial for those who are easily disturbed or need peace and quiet to focus.

A desk booking system allows people to book meetings at a physical location such as an office, school, or conference center.

This is the perfect solution for businesses trying to operate with limited resources while also managing multiple meetings throughout the day. The online desk booking interface helps save time by allowing the user to view the calendar in real-time and select an available time slot that works best for them. 

There are multiple criteria you should consider when looking for a desk booking system. Given the circumstances of the world we live in, your booking system should enable you to plan out your office space according to the paradigm of hybrid work. Here are the top things companies consider when choosing desk booking software:

  • Ease of deployment
  • Ease of use
  • Interoperability (rich integrations)
  • Role-based access features
  • Workplace analytics and reporting capabilities
  • Scalability
  • Pricing

Most organizations identify the need of a desk booking system when it becomes too difficult to accommodate their staff in the available office space. In this scenario, a reservation booking system help them manage office availability and employee expectations.

Streamlining your company to work more like a start-up is the core idea behind hot desking. In a hot desking setup, desks are used by different people at different times, on a first come-first served basis.

Hot desking is a very business-savvy seating arrangement. It cuts down on property investment costs by having a single office instead of multiple small ones all over town. There's also environmental benefits – less space being used means less CO2 emissions from running HVAC units.

A booking system can be used by pretty much any type of business: from large enterprises to small to medium businesses, everyone adapting to the new hybrid work model should use a booking system. Furthermore, the same booking system can also be used as an employee and guest check-in software as well, making it a versatile choice for a range of needs. 

There are a lot of different flexible seating options out there, but some of the most popular include hot desking, desk hoteling, and activity-based working. 

While still flexible, desk hoteling is a good fit for organizations looking for more control over capacity and space utilization. Meanwhile, hot desking and activity-based working are more agile and harder to restrict.

Planning office seating is easy when you use a room and desk booking system because it enables you to automatically take into consideration safety criteria (such as people flow control, room capacity, area capacity, and time buffers, as well as regular sanitization). Modern, post-COVID-19 room booking solutions allow you to consider all these matters automatically, so that you eliminate human error from the equation and plan ahead in a way that saves you time, effort, and potential legal implications.

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