Safe. Hybrid. Employee-centric. Leverage space management and analytics to create your modern workplace.
Due to the COVID-19 new ways of working, most of our employees work from home. We implemented YAROOMS hot desk and hot office booking system at various hub locations to facilitate agile working. This resulted in reduced Real Estate due to the sharing of workspaces.
YAROOMS makes it easy to book a desk from any of our locations across different countries. Straightforward, super quick setup. It has a comprehensive API to access and provide integration with other systems.
YAROOMS has given our team the ability to book and use spaces on a day-to-day basis, which previously required lots of back and forth emails for confirmation. Now, if the space is available, they can book it.
Great experience, the team was kind to get us up and running fast and we love the fact that it's easy to use for our day to day shared workspace.
YAROOMS is an essential tool to support our work and service delivery. We manage a dozen spaces which have 2000+ bookings each year.
Choosing the right desk booking solution is no small feat. We collected a
couple of insightful resources to help you identify your needs and navigate
the sea of options. Continue your research:
Desk booking is the process of reserving a desk in the office, for a specific time period. This is typically done by employees who need a dedicated workspace to complete their tasks.
Desk booking can help to optimize office space and ensure that employees have access to the resources they need in order to be productive. It can also help to minimize noise and distractions, which can be particularly beneficial for those who are easily disturbed or need peace and quiet to focus.
A desk booking system allows people to book meetings at a physical location such as an office, school, or conference center.
This is the perfect solution for businesses trying to operate with limited resources while also managing multiple meetings throughout the day. The online desk booking interface helps save time by allowing the user to view the calendar in real-time and select an available time slot that works best for them.
There are multiple criteria you should consider when looking for a desk booking system. Given the circumstances of the world we live in, your booking system should enable you to plan out your office space according to the paradigm of hybrid work. Here are the top things companies consider when choosing desk booking software:
Most organizations identify the need of a desk booking system when it becomes too difficult to accommodate their staff in the available office space. In this scenario, a reservation booking system help them manage office availability and employee expectations.
Streamlining your company to work more like a start-up is the core idea behind hot desking. In a hot desking setup, desks are used by different people at different times, on a first come-first served basis.
Hot desking is a very business-savvy seating arrangement. It cuts down on property investment costs by having a single office instead of multiple small ones all over town. There's also environmental benefits – less space being used means less CO2 emissions from running HVAC units.
A booking system can be used by pretty much any type of business: from large enterprises to small to medium businesses, everyone adapting to the new hybrid work model should use a booking system. Furthermore, the same booking system can also be used as an employee and guest check-in software as well, making it a versatile choice for a range of needs.
There are a lot of different flexible seating options out there, but some of the most popular include hot desking, desk hoteling, and activity-based working.
While still flexible, desk hoteling is a good fit for organizations looking for more control over capacity and space utilization. Meanwhile, hot desking and activity-based working are more agile and harder to restrict.
Planning office seating is easy when you use a room and desk booking system because it enables you to automatically take into consideration safety criteria (such as people flow control, room capacity, area capacity, and time buffers, as well as regular sanitization). Modern, post-COVID-19 room booking solutions allow you to consider all these matters automatically, so that you eliminate human error from the equation and plan ahead in a way that saves you time, effort, and potential legal implications.