Desk booking software for hybrid teams

• Self-service desk bookings

  Easily choose and reserve your workspace whenever you need it, using YAROOMS web app, YAROOMS mobile app, or digital desk signs.

• Recurring bookings

  Set up recurring bookings that fit your hybrid work schedule.

• Multi-day bookings

  Reserve a desk for several consecutive days.

• Booking on behalf of a colleague

  Create or manage bookings for coworkers - perfect for assistants, team leads, or office managers.

• Private (incognito) bookings

  Book a workspace privately without displaying your name or booking details to others.

• Wayfinding

  Use the interactive floor map and built-in wayfinding directions to locate desks, colleagues, and navigate the office easily.

• AI workplace assistant

  Use YARVIS, the AI workplace assistant in Slack or Teams, to reserve desks, find colleagues, and manage recurring bookings effortlessly.

• Desk hoteling

  Allow employees to reserve desks in advance for specific days or times - ideal for structured hybrid schedules.

• Hot desking

  Enable on-demand desk booking so employees can choose any available workspace when they arrive.

• Seat assignments

  Give employees permanent or semi-permanent desks for consistent seating and easier coordination.

• Booking windows

  Set how far in advance desks can be booked and define when they're available: for a full day, morning, afternoon, or custom time slots.

• Sensitive areas

  Restrict access to specific desks or zones to ensure only authorized employees can book or enter.

• Flexible booking rules

  Define booking durations: full day, half day, or custom time slots that match your desk sharing policy.

• Approval workflows

  Automate and control how desk bookings are managed. Create rules that trigger specific actions or approvals based on who's booking, when, and where.

• Buffer times

  Add automatic time gaps between bookings to allow for cleaning, equipment setup, or a smooth transition between users.

• Microsoft 365

  Sync desks, meeting rooms, and parking spaces in YAROOMS with your Microsoft 365 resources automatically. Book directly in Microsoft Teams or Outlook.

• Microsoft Teams meetings

  Add a Microsoft Teams meeting link when creating a YAROOMS booking - it will appear right in the event details.

• Zoom Meetings

  Add a Zoom link automatically when you create a meeting in YAROOMS.

• Google Meet

  Attach a Google Meet link automatically to any YAROOMS meeting.

• Google Workspace

  Sync YAROOMS with Google Workspace for calendar alignment and easy access.

• SAML 2.0

  Use your existing SAML 2.0 identity provider to sign in securely without creating a separate YAROOMS account.

• Azure AD

  Enable SSO and automatic user provisioning through Azure AD.

• OneLogin

  Connect OneLogin for seamless SSO and centralized user management in YAROOMS.

• Okta

  Handle secure sign-ins and automate user provisioning with Okta.

• AD FS

  Use AD FS to simplify authentication and manage users securely.

• Open API

  Create custom workflows or connect other tools using the YAROOMS Open API.

• Meeting room booking

  Book meeting and conference rooms, check real-time availability, and prevent scheduling conflicts.

• Services (e.g. catering) booking

  Book catering, cleaning, equipment, or any other service right along with your room so everything's ready when you arrive.

• Parking space booking

  Book parking spots before arriving at the office to guarantee availability and make commuting smoother.

• Visitor bookings

  Reserve desks or rooms for guests to ensure a smooth, welcoming experience on arrival.

• Hybrid work scheduling

  Plan and coordinate in-office and remote days with ease. Employees can set their work location for each day, while managers get visibility into who's on-site and when.

Getting started with YAROOMS is simple and fast. Our experts are available 24/5 to answer questions, run short training sessions, and make sure you get the most out of every feature.