Can users book directly in Microsoft Teams?

Yes. YAROOMS has a native [Teams app](/integrations/microsoft-teams), so users can view maps, search for spaces, and make bookings directly from Teams without switching tools.

Effortless space and resource management for healthcare organizations

Streamline scheduling, manage sensitive spaces, and coordinate shared resources without the chaos. Built for hospitals, research institutes, and clinical teams operating in complex, high-compliance environments.

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YAROOMS workplace management for healthcare - room and lab booking, floor plans, and scheduling on desktop and mobile

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Workplace management platform for healthcare

If you're managing facilities and research spaces in a hospital, clinic, or research institute, you've probably dealt with:

Lab rooms or equipment getting double-booked or not used at all

No visibility into who's on-site, what's being used, or by whom

Staff struggling to navigate complex or outdated floor plans

Sensitive spaces accessed without proper authorization

Disconnected tools that require manual workarounds and endless follow-ups

Manual compliance reporting that slows audits and creates unnecessary risk

How YAROOMS supports healthcare organizations

YAROOMS is a one-stop workplace management platform that helps healthcare teams book shared spaces and resources, ensure secure access, and plan hybrid work.

Custom scheduling for shared spaces & resources

Booking rules

Define buffer times, booking durations, or usage caps for high-value spaces and resources.

Service booking

Book services (e.g. equipment setup) alongside spaces and notify the right teams for smoother coordination.

QR code, geofenced, and Wi-Fi check-in

Validate presence at desks or labs using multiple check-in methods.

Room and resource booking for healthcare - consultation room and scheduling on desktop and mobile

Controlled access to sensitive rooms & departments

Booking restrictions

Set who can view or reserve specific rooms—ideal for lab facilities, testing centers, or executive medical suites.

Approval workflows for sensitive areas

Trigger approval logic for bookings in sensitive areas.

Private room visibility options

Hide rooms or limit who sees booking details for compliance, safety, or confidentiality.

Controlled access and incognito booking for sensitive healthcare spaces

Floor plans your staff can actually use

Interactive floor plans

Convert complex architectural renderings into clean, intuitive maps. Wayfinding integration is available.

Real-time availability visualization

Show open vs. occupied spaces directly on the floor map—whether it’s a microscope bay or a team room.

Multi-location support

Manage multiple buildings, floors, and zones across research institutes, clinics, and hospitals.

Interactive floor plans and wayfinding for healthcare - consultation rooms and 3D map

Integrations for effortless scheduling

Outlook add-in

Reserve spaces and resources directly in Outlook—no extra apps, no extra steps.

Video conferencing

Add Teams, Zoom, or Google Meet links to your YAROOMS meeting. Conferencing details stay in sync in the event description.

Microsoft Teams integration

Book and manage spaces without leaving Teams—YAROOMS is fully embedded in the Microsoft Teams experience.

YAROOMS mobile and integrations for healthcare - Outlook, Teams, Google Calendar

Visibility into staff presence & booking activity

Set hybrid work statuses

Let staff indicate where they’ll be working—remote, on-site, off—for better visibility and occupancy forecasting.

Shared team calendars

View who’s working on-site or remotely to support space planning and informal coordination.

Presence-based planning

Enable facilities managers to optimize spaces and resources based on office attendance.

Hybrid work status and presence for healthcare - set working location and team visibility

Data & insights for better planning

Detailed usage logs for audit & financial workflows

Capture who used what, when, and how long—critical for supporting invoicing or external contract billing.

Occupancy & booking behavior metrics

Understand peak usage periods, ghost bookings, and overbooked assets.

Export-ready reports for leadership or operations

Generate workplace analytics reports to support audits or capacity planning.

Workplace analytics and utilization for healthcare - occupancy and booking reports

Less chaos. More control.

With YAROOMS, healthcare organizations can:

Eliminate double bookings and conflicting room or equipment reservations

Control access to sensitive spaces and maintain audit trails

Simplify scheduling with clear floor plans and Microsoft 365 integration

Gain visibility into space utilization and staff presence

Integrate with existing tools and reduce manual follow-ups

One platform. Built for the way healthcare organizations work.

Success Story

How Dedalus supports a growing team in a smaller office

When healthcare IT company Dedalus moved to a smaller office, they needed a better way to manage space for their growing team. With YAROOMS, employees book desks and rooms , see who else is coming in, and navigate using clear floor plans. HR and facilities get data on how spaces are used so they can plan ahead and keep things running smoothly.

Read the full story

FAQ: YAROOMS for healthcare

Yes. YAROOMS lets you restrict access to spaces and resources to specific users. Sensitive areas can be hidden from general staff or made bookable only by approved groups.

Yes. You can require approval for certain spaces. Managers will get notified and approve or deny requests.

Yes. YAROOMS supports booking for equipment just like rooms. You can define usage rules, set booking durations, and link services like technician assistance or sample processing.

Yes. It is tracked by check-in and check-out times. This information can be exported for reports and invoices.

Yes. Users can filter spaces based on defined features (e.g. dual monitors, microscope type, lab certifications) to quickly find what matches their needs.

YAROOMS does not generate invoices or handle billing. It provides detailed usage reports that you can use to manually build invoices. The team is open to exploring custom integrations or middleware to send usage data to billing platforms.

Yes. YAROOMS has a native Teams app , so users can view maps, search for spaces, and make bookings directly from Teams without switching tools.

Yes. We can convert technical renderings into clean, interactive maps. You can also upload your own schematics and assign bookable areas manually.

Yes. YAROOMS is built to manage multiple sites, buildings, and floors. You can organize spaces by location, department, or zone, and assign access accordingly.

Yes. You can define rules like time slot blocks (e.g. 3-hour microscope sessions), buffers between bookings, and booking limits per user or team. These rules help avoid overbooking and ensure availability for maintenance or setup.

Manage your workplace smarter

Learn how forward-thinking healthcare organizations use YAROOMS to manage spaces, resources, and people experiences. Join us for a Live Demo or watch the On-demand Platform Tour.