INDUSTRIES

Effortless space and resource management for healthcare organizations

Streamline scheduling, manage sensitive spaces, and coordinate shared resources without the chaos. Built for hospitals, research institutes, and clinical teams operating in complex, high-compliance environments.

book a consultation room desktop & mobile@0.33x

book a consultation room desktop & mobile@0.33x

Trusted by organizations worldwide

Trusted by organizations worldwide

ABOUT YAROOMS

The easy way to manage rooms, labs & teams in healthcare

If you’re managing facilities and research spaces in a hospital, clinic, or research institute, you’ve probably dealt with:

🔴 Lab rooms or equipment getting double-booked or not used at all
🔴 No visibility into who’s on-site, what’s being used, or by whom
🔴 Staff struggling to navigate complex or outdated floor plans
🔴 Sensitive spaces accessed without proper authorization
🔴 Disconnected tools that require manual workarounds and endless follow-ups

YAROOMS makes all of that easier.

It’s a one-stop workplace management platform that helps healthcare teams book shared spaces and resources, ensure secure access, and plan hybrid work.

With clear floor plans, Microsoft 365 integration, and detailed usage insights, YAROOMS helps you stay organized, compliant, and save time without adding more work to your IT team.

ABOUT YAROOMS

The easy way to manage rooms, labs & teams in healthcare

If you’re managing facilities and research spaces in a hospital, clinic, or research institute, you’ve probably dealt with:

🔴 Lab rooms or equipment getting double-booked or not used at all
🔴 No visibility into who’s on-site, what’s being used, or by whom
🔴 Staff struggling to navigate complex or outdated floor plans
🔴 Sensitive spaces accessed without proper authorization
🔴 Disconnected tools that require manual workarounds and endless follow-ups

YAROOMS makes all of that easier.

It’s a one-stop workplace management platform that helps healthcare teams book shared spaces and resources, ensure secure access, and plan hybrid work.

With clear floor plans, Microsoft 365 integration, and detailed usage insights, YAROOMS helps you stay organized, compliant, and save time without adding more work to your IT team.

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wheelblackbackground-ezgif.com-optimize

Custom scheduling for shared spaces & resources

Booking rules

Define buffer times, booking durations, or usage caps for high-value spaces and resources.

Service booking

Book services (for example, equipment setup) alongside spaces—automatically notifying the appropriate teams for smoother coordination.

Space features for smarter search

Assign specific features to spaces (e.g., AV equipment, lab gear), making it easier for users to find and book the perfect space for their needs.

QR code, geofenced, and Wi-Fi check-in

Validate presence at desks or labs using multiple check-in methods: QR code, geofenced, and Wi-Fi check-ins.

confirm booking cons@0.3x

confirm booking cons@0.3x

Controlled access to sensitive rooms & departments

Booking restrictions

Set who can view or reserve specific rooms—ideal for lab facilities, testing centers, or executive medical suites.

Approval workflows for sensitive areas

Trigger approval logic for bookings in sensitive areas.

Private room visibility options

Hide rooms or limit who sees booking details for compliance, safety, or confidentiality.

consultation room-repeat booking-incognito@0.33x

consultation room-repeat booking-incognito@0.33x

Floor plans your staff can actually use

Interactive floor plans

Convert complex architectural renderings into clean, intuitive maps that anyone can navigate. Wayfinding integration is available.

Real-time availability visualization

Show open vs. occupied spaces directly on the floor map—whether it’s a microscope bay or a team room.

Multi-location support

Manage multiple buildings, floors, and zones across research institutes, clinics, and hospitals.

consultation room 3d@0.33x

consultation room 3d@0.33x

Integrations for effortless scheduling

Outlook add-in

Reserve spaces and resources directly in Outlook—no extra apps, no extra steps.

Video conferencing

Easily add a Teams, Zoom, or Google Meet link to your YAROOMS meeting. The conferencing details are included in the event description and stay in sync. Any updates in YAROOMS automatically update the meeting link too.

Microsoft Teams integration

Book and manage spaces without ever leaving your go-to communication app—YAROOMS is fully embedded in the Microsoft Teams experience.

All integrations

uyarooms mobile & integrations-02

uyarooms mobile & integrations-02

Visibility into staff presence & booking activity

Set hybrid work statuses

Let staff indicate where they’ll be working—remote, on-site, off—for better visibility occupancy forecasting.

Shared team calendars

View who’s working on-site or remotely to support space planning and informal coordination.

Presence-based planning

Enable facilities managers to optimize spaces and resources based on office attendance.

set working status@0.33x

set working status@0.33x

Data & insights for better planning

Detailed usage logs for audit & financial workflows

Capture who used what, when, and how long—critical for supporting invoicing or external contract billing.

Occupancy & booking behavior metrics

Understand peak usage periods, ghost bookings, and overbooked assets.

Export-ready reports for leadership or operations

Generate workplace analytics reports to support audits or capacity planning.

Yarooms utilization analytics complete@0.33x (1)

Yarooms utilization analytics complete@0.33x (1)

Manage your workplace smarter

Learn how forward-thinking healthcare organizations use YAROOMS to
manage spaces, resources, and people experiences.
Join us for a Live Demo or watch the On-demand Platform Tour.

Manage your workplace smarter

Learn how forward-thinking healthcare organizations use YAROOMS to manage
spaces, resources, and people experiences. Join us for a Live Demo or watch the On-demand Platform Tour.

Schedule Live Demo

Platform Tour

SUCCESS STORY

How Dedalus supports a growing team in a smaller office

When healthcare IT company Dedalus moved to a smaller office, they needed a better way to manage space for their growing team. Switching from assigned desks to a flexible, hybrid setup brought new challenges—like making sure desks were available, helping teams coordinate, and knowing who would be on-site each day.

With YAROOMS, Dedalus' employees can easily book desks, see who else is coming in, and find their way around using clear floor plans. HR and facilities teams get helpful data on how spaces are used, so they can plan ahead and keep things running smoothly.

WEBINAR

Returning to work in an
NHS Trust

In this webinar, YAROOMS invited Barnet, Enfield and Haringey Mental Health NHS Trust to discuss how to:

• Organize a flexible return to work
• Adopt the hybrid work model in phases
• Ensure workplace safety
• Gain control in times of uncertainty
• Gain a bird's eye perspective on spending and optimizations
• Scale with the right workplace technology

"With the relocation to the new office, we were ready for a hybrid workplace, where employees can choose where they prefer to work—at home or in the office. YAROOMS helped us to put it into practice. The solution makes everyone’s lives easier with just a few clicks per day, and I am also very impressed with the responsiveness of the support team."

Kianusch Sayah Karadji,
Technical Solution Manager

"We highly recommend YAROOMS - it delivers everything that's promised. Great service and support, too. I like the constant development - every now and then, new features are added to the solution, and each of them seems to be helpful in one way or another."

Ashley Jarvis,
Digital Information Coordinator

“YAROOMS had the tool up and running for us in three, four days. It was really good—very quick, very efficient, very simple. The analytics, especially the reporting, were particularly useful for us. Once you start getting those reports, you can look at your space usage—if you’re only using 40%, why do you have all that space?”

Steve Thompson,
Independent Consultant

FAQ: YAROOMS for healthcare

Can we control who can book specific rooms, labs, or equipment?

Yes. YAROOMS lets you restrict access to spaces and resources to specific users.Sensitive areas can be hidden from general staff or made bookable only by approved groups.

Can we require approvals for certain bookings?

Yes. You can require approval for certain spaces. Managers will get notified and approve or deny requests.

Can YAROOMS manage bookings for lab equipment?

Yes. YAROOMS supports booking for equipment just like rooms. You can define usage rules, set booking durations, and link services like technician assistance or sample processing.

Can we track how long equipment or rooms were used?

Yes. It is tracked by check-in and check-out times. This information can be exported for reports and invoices.

Can I search for equipment or rooms with specific features?

Yes. Users can filter spaces based on defined features (e.g., dual monitors, microscope type, lab certifications) to quickly find what matches their needs.

Can YAROOMS help with invoicing for research partners or external users?

Partially. YAROOMS does not generate invoices or handle billing. However, it provides detailed usage reports that you can use to manually build invoices. The team is open to exploring custom integrations or middleware to send usage data to billing platforms.

Can users book directly in Microsoft Teams?

Yes. YAROOMS has a native Teams app, so users can view maps, search for spaces, and make bookings directly from Teams without switching tools.

Can we customize floor plans? Ours are very technical.

Yes. We can convert technical renderings into clean, interactive maps. You can also upload your own schematics and assign bookable areas manually.

Do you support multiple locations, buildings, or floors?

Yes. YAROOMS is built to manage multiple sites, buildings, and floors. You can organize spaces by location, department, or zone, and assign access accordingly.

Can we set custom booking rules (e.g., fixed time slots, buffers)?

Yes. You can define rules like:

Time slot blocks (e.g., 3-hour microscope sessions)
Buffers between bookings
Booking limits per user or team

These rules help avoid overbooking and ensure availability for maintenance or setup.