What is hybrid work software?

Hybrid work software is a system that combines remote and in-office work in modern workplaces. In essence, hybrid work software ensures that everyone can maximize their productivity, regardless of their working location. Hybrid work software solutions often have features for staff oversight, company directory integrations, staff scheduling/tasks/calendars, etc. It is a type of software that can help you manage the entire digital workspace, from content and files to collaborative office spaces for teams.

What is a hybrid work model?

A hybrid work model is a work arrangement that enables employees to work both from home (or other locations outside the office) and from the office, according to their company policy and/or their own preferences.

What is a hybrid work schedule?

A hybrid work schedule is a work schedule that alternates between at-office work and remote work. The schedule can be determined by the company or by employees themselves, based on the company policies that allow working remotely a given number of days/ week (or per month). For example, employees can choose (or be requested) to come to the office on Mondays and Wednesdays and work from home the remaining days.

What are the pros and cons of hybrid work?

Hybrid work is commonly called the future of work for a reason because of its multiple benefits for organizations and their employees: It allows everyone the flexibility they need from their job. It increases employee satisfaction - statistically, employees who work in hybrid settings are more satisfied with their jobs as compared to employees that work only on site or only at home. Hybrid organizations have access to larger talent pools. As the hiring process is not bound by location, companies can look for the best candidates beyond their office-centric talent pools. It can lead to rental co

How do you create a hybrid workplace?

A successful hybrid workplace starts with well set processes and the necessary tools that enable employees to alternate between office work and remote work. However, hybrid work does not fit a one-size-fits-all approach - there is no universal formula that organizations follow to adopt it. Depending on their need and internal policies, organizations usually settle with one of the hybrid work strategies: remote-first, office-occasional, or office-first.

How do you manage a hybrid workforce?

The best way to manage a hybrid workforce is by implementing hybrid work processes and policies, as well as embracing technology that allows everyone to be productive regardless of their chosen location of work. For employers, hybrid work offers a solution to appease their entire workforce. It emphasizes employee autonomy and flexibility, enabling them to work in an environment that makes them feel the best.

How do you hold a hybrid meeting?

Hybrid meetings are most successful when companies invest in quality equipment (such as video conferencing tools and quality microphones), as well as meeting room software that allows proper scheduling.

Platform Security

Data centers

YAROOMS is a cloud service using Azure hosting infrastructure in multiple regions:
- Azure USA North Virginia for all Customers
- Azure Netherlands for EU and UK Customers
- Azure Toronto for Canadian Customers
For more information, visit Azure Security and Azure Compliance.

Data residency

Data resides in the geographical region of the datacenter used for hosting.

Subprocessors

Hosting:
- Azure USA North Virginia
- Azure Toronto
- Azure Netherlands
Customer Support Services:
- Hubspot US for Customers hosted in the US and CA datacenters
- Hubspot Germany for Customers hosted in the EU datacenter

Data retention and removal

Customer data is stored for the purpose of accessing and using the service. It can be deleted or anonymized at will by users with high privileges. All customer data is permanently deleted 30 days after the subscription is not renewed.

Uptime and system status

The service's performance is monitored continuously to ensure availability adheres to business standards. Potential issues or disruptions are reported here.

Incident response

In case of a security incident, data loss, or data breach, the Customers and/or pertinent authorities will be promptly notified, as per EU regulations.

Disaster recovery

The service is operated redundantly, with backup environments always available for immediate failover and recovery.

Authentication

End users can log in via SSO with Microsoft Teams, SAML 2.0 (ADFS, Okta, OneLogin, etc.), and Google Workspace. Password authentication is also available, and MFA is recommended for users with high privileges.

Encryption

All data is encrypted in transit using SSL/TLS 1.2+ protocols. No endpoints of the service can be accessed without HTTPS.
Stored data has multiple levels of encryption: at rest, at the database level, and at the tenant level.

Payment

YAROOMS uses Stripe as a payment processor, so no card information or sensitive payment details are stored in YAROOMS’ systems.

Collected data, privacy policies

YAROOMS collects users’ email addresses as mandatory information for using the service, while users’ first names, last names, company names, company roles, or photos are optional. The way YAROOMS collects and uses private information is documented in the Privacy Policy.

Access logs

All interactions of YAROOMS personnel with the systems, service, and customer data are logged. Personnel access to customer information follows the need-to-know principle.

EU GDPR

YAROOMS is fully compliant with the European GDPR Regulation.

Certifications

ISO 27001
ISO 27701
ISO 9001
ISO 14001
SOC2 Type 1
GDPR Compliant

Security policies

Strict security policies are in place for authentication, encryption, data access and sharing.

Customer support

Customer Support is provided 24/5 at support@yarooms.com. Conversations are carried out in English only.

Contact

support@yarooms.com

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