Facility Management

Everyday challenges Facility Managers know too well

If you're a Facility Manager, some (or all) of this might sound familiar:

Spaces get booked by the wrong people, even when they're restricted

Bookings are still managed through spreadsheets, emails, or hallway requests

You don't have clear data on desk and meeting room utilization

Hybrid schedules make it hard to plan cleaning, seating, or office capacity

Visitors show up unannounced, with no streamlined check-in process

Every team uses different tools and none of them sync

YAROOMS gives Facility teams clarity & control

It's a complete workplace management platform that gives you control over who books what, visibility into how spaces are used, smooth coordination of hybrid schedules, seamless visitor management, and more - all in one place.

Simplify bookings, control access

Make space booking easy for employees and manage who can reserve what.

Stay in sync with hybrid schedules

Let employees plan in-office days and see when their teammates are in.

Manage visitors with confidence

Register guests, track who's on-site and access visitor analytics.

Improve navigation and visibility

Use floor maps with built-in wayfinding to navigate the office and find spaces.

Turn space data into smart decisions

Track historical space usage, optimize layouts, spot trends, and plan smarter.

Keep your office safe and compliant

From visitor screening to capacity limits - easily meet regulatory requirements.

See the ROI of
smarter workplace management

Facility teams use YAROOMS to:

Reduce underutilized space by at least 30% with real-time occupancy insights

Eliminate all booking conflicts through automated rules

Save 6–8 hours per week by cutting down manual coordination

Improve cleaning and maintenance efficiency with usage-based triggers

Enforce booking policies without manual oversight

Standardize space management across all sites while staying flexible

All of this translates into real savings - in time, resources, and square footage.

Success Story

How ASEE cut €200K in office costs with YAROOMS

When ASEE downsized its Bucharest HQ during the shift to hybrid work, managing shared space with spreadsheets quickly fell apart — no visibility into who was in the office, which desks were free, or whether capacity limits were met.

With YAROOMS integrated into Microsoft Teams, ASEE automated desk booking, gained real-time space visibility, and eliminated manual tracking entirely.

The result: a smooth transition to hybrid work and €200,000 saved per year.

Full story

Less admin. More control.

Manage spaces, schedules, and visitors with one easy-to-use platform that helps your workplace run better every day.

Watch tour

YAROOMS for Facility Management teams

Everyday challenges Facility Managers know too well