APPLICATIONS

Digital reception assistant

A modern visitor management system made to save time, enable workplace compliance and position your lobby for a great first impression.

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user adoption
digital reception assistant
digital reception

Manage visitor traffic

A digital visitor sign-in form can be completed 3 times faster than the traditional hand-filed sheet. Don’t keep your guests huddling at the reception: manage influxes of people with a straightforward visitor registration system.

Manage visitor traffic

A digital visitor sign-in form can be completed 3 times faster than the traditional hand-filed sheet. Don’t keep your guests huddling at the reception: manage influxes of people with a straightforward visitor registration system.

Digital Reception
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manage visitor traffic
visitor management

Keep your workplace safe and compliant

Upgrade the visitor registration process with a short compliance questionnaire which allows you to capture information necessary to stay in line with health, privacy, or security regulations.

Keep your workplace safe and compliant

Upgrade the visitor registration process with a short compliance questionnaire which allows you to capture information necessary to stay in line with health, privacy, or security regulations.

Digital Reception
work-compliant
workplace safety and compliance

Provide a hassle-free check-in experience

Facilitate the daily employee check in routine with digital reception software. They can confirm their presence at the office in a blink, by simply scanning a unique QR code.

Provide a hassle-free check-in experience

Facilitate the daily employee check in routine with digital reception software. They can confirm their presence at the office in a blink, by simply scanning a unique QR code.

Digital Reception
hassle-free
visitor check in

Book desks and rooms straight from the reception

Offer your employees the flexibility to book desks or meeting rooms directly from the lobby area.

Book desks and rooms straight from the reception

Offer your employees the flexibility to book desks or meeting rooms directly from the lobby area.

Digital Reception
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welcome to our office
desk booking from reception

Your branding-friendly configurable interface

Looks aren’t everything, but they are important. Knowing that, we made the YAROOMS digital reception system's UI easily configurable so you can welcome visitors with a touch of your brand.

Your branding-friendly configurable interface

Looks aren’t everything, but they are important. Knowing that, we made the YAROOMS digital reception system's UI easily configurable so you can welcome visitors with a touch of your brand.

Digital Reception
branding
bitdefender visitor management
cerved visitor management

Clients that use this solution

Aultman-College-vertical-color-002

Jacqui Krumpelman

IT Director, Aultman College

Since the implementation of YAROOMS in the Aultman College of Nursing and Health Sciences, its use continues to expand throughout the Aultman system. YAROOMS is a reliable and well supported product. Custom enhancements are quickly turned around and users are pleased with the system.

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Emily Rodríguez

Human resources coordinator

YAROOMS is beautiful and very easy to use. Also, the floor map makes a big difference when booking spaces - not all solutions that we looked into were able to provide this much visibility. YAROOMS has become our key tool in building a future-proof workplace strategy.

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User

Computer Network & Security

User friendly dashboard. Functionality. Simplicity. Everything is perfect :) I would recommend this solution to every company struggling with hybrid work.

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Gillian F

Business Insights Manager

There is nothing I dislike about the YAROOMS! Our staff love it :) It is easy to navigate around, cost-effective, and the support function is outstanding; responses from YAROOMS are lightning fast!

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User

Computer Software

YAROOMS is a useful application that supports multiple devices, websites, and all. It is perfect for finding out the meeting room or room signage digitally on the fly.

Insights to get you started

Choosing the right desk booking solution is no small feat. We collected a
couple of insightful resources to help you identify your needs and navigate
the sea of options. Continue your research:

Visitor management: FAQ

A visitor management system is a great way to keep track of everyone who comes into your office. It can help you keep track of who's coming and going, and it can also help you keep track of which employees are hosting guests.

A visitor management system can also help you keep track of which visitors have been in the office already. This is a great way to make sure that no one else enters the office without permission. Overall, a visitor management system is a perfect solution if you want to keep your office safe and secure.

A lobby kiosk is a smart touch screen kiosk usually placed in the reception area. It brings together the desk booking and meeting room booking software, visitor screening and employee check-in functionalities for a smooth workplace experience.

A visitor management system is important for a number of reasons. This includes the ability to schedule employees' time, monitor location and communication between staff members, ensure that visitors are properly credentialed or otherwise authorized before allowing them access into restricted areas, and more. For many organizations, visitor management is a key factor of running their facilities efficiently which can ultimately lead to an increase of productivity from employees.

When choosing a visitor management system, you'll want to consider the features that are important to you and your business. For example, do you need a system that can scan IDs and track visitors throughout your facility? Or do you need a system that can print out visitor badges?

You'll also want to think about how the system will be used. For example, is it used for employee access or just visitors? Will employees be checking in guests or will visitors be doing it themselves? How many people will need access to the system?

Once you've narrowed down your options, read reviews and compare prices to find the best system for your needs.

Depending on the size of your business and the features you are looking for, a visitor management system can cost anything ranging from a couple thousand dollars (per year) to several thousands of dollars (per year). Ideally, you want to look into a visitor management system that enables you to not only manage the visitors coming into your office, but also allows your employees to book meeting rooms and desks in a safe and organized way.

Download the app on your 
lobby kiosk device

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