INDUSTRIES

Workplace management in government & public sector


Support hybrid work, eliminate space waste, and ensure compliance with a platform designed for the pace and complexity of public sector operations.

 

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book_a_desk_gov_office0.33x
Trusted by organizations worldwide
 
Trusted by organizations worldwide
 
Sydney
Cerved
Saipem
Dedalus
Verizon
Bitdefender
Columbia University
Asee
Jigsaw
Focus

ABOUT YAROOMS

Workplace management platform for government agencies

If you’re responsible for facilities, IT systems, HR policy, or hybrid work strategy in a government agency or public institution, you’ve likely faced:

🔴 Offices sitting half-empty while space requests keep growing
🔴 No clear data on who’s working in-office and when
🔴 Confusion around hybrid work rules and no easy way to track compliance
🔴 Visitors, contractors, or partner agency staff arriving without a plan
🔴 IT strain from disconnected tools and legacy systems

That’s where YAROOMS comes in.

It’s a one-stop platform to manage hybrid work, shared spaces, and visitors — plus get the data you need for reporting and better planning. Built for the structure, scale, and compliance needs of government agencies.

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wheelblackbackground-ezgif.com-optimize

Flexible space booking

Interactive floor maps

Staff can book desks and rooms directly from an interactive office map showing real-time availability.

Flexible space & resource types

Support various space types: hot desks, assigned desks, meeting rooms, parking lots, and more.

Pre-booking and recurring reservations

Allow employees to reserve their spaces in advance or set up recurring bookings to match their in-office routine.

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finance company mobile@0.33x

Hybrid work with structure and accountability

Hybrid work status calendar

Employees can plan their hybrid schedule by setting a status - “in the office,” “working from home,” or “on vacation.” Everyone can see who’s where in a shared team calendar.

Work from home threshold 

Define your hybrid work policy (for example, 2 days/week in the office or a 50/50 model over two weeks). Employees will have to plan their schedules accordingly.

Hybrid work analytics

Managers can easily see who’s been in the office and how it matches your hybrid policy. No chasing, just clear information when it’s needed.

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set work statu&see who is in the office@0.5x

Professional visitor & contractor management

Smart check-in workflows

Visitors check in using a modern digital reception application. The visitor management system automatically notifies hosts.

Custom registration by visitor type

Set custom registration flows for contractors, vendors, or inter-agency guests - including document uploads, photo capture, or policy consent.

Compliant digital visitor logs

Automatically capture visit history, host details, and timestamps - supporting audit trails and incident tracking.

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yarooms vm steps@0.33x

Easy integration with your technology stack

Outlook & Teams integration

Employees can book resources directly from Outlook or Teams, without switching apps.

Single sign-on (SSO) integration

Activate SSO and automatic user provisioning. Everyone gets the right access, without the IT overhead.

Flexible hardware options

YAROOMS applications are hardware agnostic. Use what works best for your organization - no need to replace devices or commit to a specific brand.

All integrations
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integrations page-03-1

Data-driven space optimization

Utilization dashboards

Track usage of desks and meeting rooms over time. Identify what’s overbooked, underused, or misaligned with your policies.

Office heat maps

Visualize occupancy patterns by location to inform real estate planning and shift scheduling.

Hybrid behavior analysis

See when and how often employees come in, helping you evaluate and evolve hybrid work models with confidence.

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Yarooms utilization analytics complete@0.33x (1)

Secure and compliant workplace management

Security is our top priority. We have strict safeguards in place to ensure the safe development and deployment of the YAROOMS workplace management platform. Our commitment is backed by industry-leading certifications, including:

✓ ISO 27001 ✓ ISO 27701
✓ ISO 9001 ✓ ISO 14001
✓ SOC2 Type 2 ✓ GDPR Compliant

 

Read more
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Platform Security_2x

Hear it from those who experience the difference

robalino logo (testimonial)


"YAROOMS is simple, beautiful and very, very user-friendly. We were happy to adopt a solution that everyone can start using in minutes - it’s that straightforward. Also, the floor map makes a big difference when booking spaces - not all solutions that we looked into were able to provide this much visibility. YAROOMS has become our key tool in building a future-proof workplace strategy."

Emily Rodríguez,
HR Coordinator

beh logo (testimonial)


“YAROOMS had the tool up and running for us in three, four days. It was really good—very quick, very efficient, very simple. The analytics, especially the reporting, were particularly useful for us. Once you start getting those reports, you can look at your space usage—if you’re only using 40%, why do you have all that space?”

Steve Thompson,
Independent Consultant

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"The YAROOMS team was extremely accommodating with all our customizations and continues to be very attentive to our change requests.  Other solutions we evaluated were nowhere near as flexible with customizations.  When we had a request or an idea that would be unique to our company, YAROOMS would listen to our needs, adjust on the fly, and make it work for us."

Bree El Fattal,
Facilities Sr. Manager

Manage your workplace smarter

Learn how forward-thinking government agencies use YAROOMS to
manage spaces, resources, and people experiences.
Join us for a Live Demo or watch the On-demand Platform Tour.

 

Manage your workplace smarter
 
Learn how forward-thinking government agencies use YAROOMS to manage
spaces, resources, and people experiences. Join us for a Live Demo or watch the On-demand Platform Tour.
 
Schedule a demo Platform Tour

Insights to get you started

Choosing the right workplace management solution is no small feat. We collected a
couple of insightful resources to help you identify your needs and navigate
the sea of options. Continue your research:

FAQ: YAROOMS for government agencies

How do we track who’s actually coming into the office?

We capture who’s in the office based on:

  • Desk and room bookings
  • Check-ins via mobile app, QR code, Wi-Fi, or location
  • Daily status set by employees (in-office, remote, vacation, etc.)

You’ll get clear reports showing who was in, how often, and whether they’re following your hybrid policy - giving you real visibility into how hybrid work is actually playing out.

Can employees book rooms on behalf of someone else - like an executive assistant or admin staff would?

Yes. YAROOMS allows booking on behalf of others. Delegated access can be set so executive assistants, team admins, or reception staff can reserve spaces for their colleagues, leadership, or guests.

Can we restrict who sees or books certain rooms?

Absolutely. You can control visibility and booking rights. For example, making HR, legal, or executive rooms visible only to those departments.

What happens if someone books a desk but doesn’t show up?

You can enable check-ins (Wi-Fi, geofencing, or QR codes) and configure time limits for no-shows. If someone doesn’t check in, the space can be released for others.

Can we set hybrid work expectations like “2 days a week in the office”?

Yes, you can define hybrid work rules like 2 days per week, 3 days every two weeks, 50/50 model, or anything else you want. When employees plan their weekly status (in-office, remote, vacation), they’ll be prompted to follow the rules you’ve set.

What devices do we need for check-in on room displays?

YAROOMS is hardware agnostic. You can use Android tablets, iPads, kiosks, or other devices - whatever fits your setup. We also have partnerships with providers for purpose-built room panels if needed.

Can we customize visitor check-in for different guest types?

Yes, you can create different workflows for visitors, contractors, or external partners. You can request things like ID upload, NDA signature, contact details, and more.

Can YAROOMS help us prove that our real estate is underused?

Yes. You’ll get detailed analytics on how often desks and rooms are booked - and actually used. This helps make the case for reducing space, reallocating desks, or optimizing floor plans across departments.

How do we handle frequent policy changes or department reshuffles?

The platform is designed to be flexible. You can easily update policies, user groups, desk assignments, or access rules as departments change - without IT intervention. Admins can make these changes directly in the system.