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Administration
Everything you need to configure and manage your YAROOMS workspace. From setting up office layouts, floors, and spaces to managing users, defining booking rules, configuring integrations, and reviewing workplace analytics — this section covers the full range of admin tools to help you run your workplace efficiently.
Employees & End Users
Guides for everyday users of YAROOMS. Learn how to navigate the calendar, map, and timeline views, book desks and meeting rooms, check in and out, find colleagues, manage your schedule, and use the Outlook add-in — everything you need to make the most of your workplace experience.
Visitor Management
Set up and manage your visitor experience from start to finish. Learn how to activate the visitor management system, customize registration flows, manage visitor check-ins and check-outs, maintain a visitor blacklist, and configure badge printing for a seamless front-desk experience.
Mobile App
Get the most out of YAROOMS on your phone. These guides walk you through installing and linking the mobile app, booking desks and rooms on the go, checking in from your device, managing your schedule, and reporting workspace issues — all from the palm of your hand.
Room Displays
Configure tablets and displays outside your meeting rooms and in lobby areas to show real-time availability. Learn how to set up meeting room displays, lobby screens, and IAdea tablets so employees can see room status and book spaces at a glance.
Digital Reception
Turn a tablet into a self-service reception kiosk for your office. These guides cover setting up a reception device, enabling secure visitor check-in, and configuring visitor registration workflows to create a professional, automated front-desk experience.
FAQ
Quick answers to the most common questions about YAROOMS. Whether you're having trouble logging in, can't figure out why a booking isn't working, need help with integrations, or want to update your subscription or billing details — check here first.
Training
Step-by-step training materials for admins and end users. Follow structured lessons that cover everything from the booking process and office layout setup to user management, booking rules, integrations, and everyday tasks like finding and reserving a space.
YAROOMS Apps
Dedicated apps for every touchpoint in your workplace
Mobile App
Book desks, check in, and manage your schedule from your phone
Meeting Room Display
Show real-time room availability on tablets outside meeting rooms
Lobby Display
Overview screens for lobby areas showing all room statuses
Digital Reception
Self-service kiosk for visitor check-in and registration
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