INDUSTRIES

The smarter way to manage workplaces in banking and finance


From meeting rooms to visitor logs: manage it all. Built for financial institutions navigating hybrid work and digital transformation.

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bok a desk finance company@0.33x
Trusted by organizations worldwide
 
Trusted by organizations worldwide
 
Sydney
Cerved
Saipem
Dedalus
Verizon
Bitdefender
Columbia University
Asee
Jigsaw
Focus

ABOUT YAROOMS

Workplace management platform for financial institutions

If you manage facilities, IT, or workplace operations in banking, insurance, or financial services, you know the struggle of dealing with:

🔴 Endless double bookings and recurring meeting conflicts
🔴 Lack of visibility into who’s in the office and when
🔴 Overcrowded rooms next to entire unused spaces
🔴 Visitors showing up unannounced
🔴 Constant IT headaches from disconnected tools and manual approvals

That’s where YAROOMS can help.

It’s a one-stop workplace management platform that helps financial institutions eliminate booking chaos, control space access, and simplify hybrid work — all while staying compliant with industry regulations and driving digital transformation.

With reliable scheduling, secure visitor management, and usage insights — fully integrated with Microsoft 365 — YAROOMS turns a messy office setup into one simple, organized system.

ABOUT YAROOMS

Workplace management platform for financial institutions

If you manage facilities, IT, or workplace operations in banking, insurance, or financial services, you know the struggle of dealing with:

🔴 Endless double bookings and recurring meeting conflicts
🔴 Lack of visibility into who’s in the office and when
🔴 Overcrowded rooms next to entire unused spaces
🔴 Visitors showing up unannounced
🔴 Constant IT headaches from disconnected tools and manual approvals

That’s where YAROOMS can help.

It’s a one-stop workplace management platform that helps financial institutions eliminate booking chaos, control space access, and simplify hybrid work — all while staying compliant with industry regulations and driving digital transformation.

With reliable scheduling, secure visitor management, and usage insights — fully integrated with Microsoft 365 — YAROOMS turns a messy office setup into one simple, organized system.

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wheelblackbackground-ezgif.com-optimize

Reliable, conflict-free workplace booking

Interactive floor maps

Let employees easily find and reserve hot desks, meeting rooms, parking spots, and other resources using an interactive office map.

Flawless recurring meetings

Set up recurring bookings without risk — YAROOMS prevents overlaps and double bookings.

Outlook & Google Calendar sync

Two-way sync with Microsoft Outlook and Google Calendar ensures every scheduling update is reflected instantly, keeping everyone aligned.

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finance company mobile with integrations@0.3x (1)

Controlled access to sensitive spaces

Room-level access control

Define who can view or book specific rooms, such as executive suites, HR offices, or secure ops areas.

Booking approvals

Set rules requiring managerial sign-off for high-priority or sensitive rooms and resources.

Incognito bookings

Hide rooms or booking details from general staff to maintain discretion and reduce unnecessary exposure.

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confirm booking- incognito@0.3x

Secure and professional visitor management

Smart guest check-in

Guests check in using a modern visitor management app at the reception. Hosts are notified, and badges can be printed if needed.

Custom registration workflows

Tailor the process by visitor type (clients, contractors, partners, etc.) with configurable registration forms.

Audit-ready visitor logs

Maintain digital records of all visits — with time stamps, host details, and contact information — supporting compliance and audit-readiness.

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yarooms vm steps@0.33x

Insightful workplace analytics

Utilization reporting & heatmaps

Identify underused spaces and high-traffic zones with utilization analytics and visual heatmaps.

Hybrid work behavior tracking

See how often and when employees come into the office. Perfect for right-sizing space and supporting hybrid policies.

No-show and satisfaction reporting

Track booking behavior (like ghost bookings or early exits) and gather employee feedback to fine-tune workplace experience.

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Yarooms utilization analytics complete@0.33x (1)

Easy to deploy, effortless to use

Plug-and-play integrations

Connect easily to Microsoft 365, Outlook, Teams, Google Calendar, Azure AD, Okta, and other tools you already use.

Mobile experience

Enable employees to book spaces, check in, or view team schedules from their phones — wherever they are.

Guided onboarding and expert support

Dedicated onboarding specialists and responsive support ensure a smooth rollout and continued success.

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uyarooms mobile & integrations-02

SUCCESS STORY

Jigsaw Insurance: from spreadsheets to smart scheduling

Jigsaw Insurance tried managing seating arrangements in their hybrid office with spreadsheets — but it quickly led to mistakes and confusion. People didn’t know where to sit, and team leaders spent too much time fixing booking issues.

With YAROOMS, employees can book desks, meeting rooms, and even parking on their own — while managers still see who’s in and where.

The result: less admin work, smoother coordination, and up to £23,000 worth of staff time saved each year — all while giving employees a better, more organized office experience.
Full story
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jigsaw&yarooms-02-2

Hear it from those who experience the difference

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"The YAROOMS team gave us the ability to make a custom-built product that conformed to exactly what we wanted. YAROOMS “Can Do” attitude made the difference for us and now we have a special solution for everyone in the office. They met all our requirements!"

Charles Camplese,
Project Manager

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"YAROOMS is simple, beautiful and very, very user-friendly. We were happy to adopt a solution that everyone can start using in minutes - it’s that straightforward. Also, the floor map makes a big difference when booking spaces - not all solutions that we looked into were able to provide this much visibility. YAROOMS has become our key tool in building a future-proof workplace strategy."

Emily Rodríguez,
HR Coordinator

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"The YAROOMS team was extremely accommodating with all our customizations and continues to be very attentive to our change requests.  Other solutions we evaluated were nowhere near as flexible with customizations.  When we had a request or an idea that would be unique to our company, YAROOMS would listen to our needs, adjust on the fly, and make it work for us."

Bree El Fattal,
Facilities Sr. Manager

Manage your workplace smarter

Learn how forward-thinking financial organizations use YAROOMS to
manage spaces, resources, and people experiences.
Join us for a Live Demo or watch the On-demand Platform Tour.

Manage your workplace smarter
 
Learn how  forward-thinking financial organizations use YAROOMS to manage
spaces, resources, and people experiences. Join us for a Live Demo or watch the On-demand Platform Tour.

 
Schedule Live Demo Platform Tour

Insights to get you started

Choosing the right workplace management solution is no small feat. We collected a
couple of insightful resources to help you identify your needs and navigate
the sea of options. Continue your research:

FAQ: YAROOMS for financial organizations

Can we prevent recurring meetings from causing conflicts?

Yes. YAROOMS includes built-in conflict detection and resolution logic. For recurring meetings, it checks each instance for availability and allows you to choose alternate rooms or adjust the timing if there's a clash — before finalizing the booking.

Can we hide certain rooms or restrict access to specific departments or roles?

Absolutely. ​​With YAROOMS, you can define which users or teams can view or book specific spaces. For example, HR rooms or C-suite areas can be made inaccessible to everyone except authorized roles.

Can we require manager approval for booking certain rooms?

Yes, you can set this up. Managers receive a notification and can approve or reject with a message.

Can executive assistants or admins book rooms and resources for others?

Yes, delegated booking is supported. Assistants can book on behalf of executives, with proper calendar sync and ownership.

Can we display who is in-office or working remotely?

Yes. With the hybrid calendar, staff can set their work status (in office, at home, vacation). Managers and teams get visibility into who’s working where — helping plan collaboration and space usage.

Can we track space usage and see who’s using what?

Yes. YAROOMS reports show utilization trends, no-shows, most/least used rooms, and hybrid work patterns. You can filter by location, team, space type, etc.

Can we display room schedules on tablets outside meeting rooms?

Yes. YAROOMS room panel app is hardware agnostic and works with the digital signage hardware of your choice. You can display real-time availability, streamline check-ins, and enable walk-up reservations.

Do you support multi-location management?

Yes. You can manage multiple branches, floors, or office buildings under one account. Each location can have custom rules, user groups, and access settings.

What happens if someone books a room but doesn’t show up?

Users are required to check in (manually, via QR code, or automatically with geofencing/connecting to WiFi). If they don't check in, the room is auto-released and marked as a no-show, improving availability and reporting.

Can we control booking duration or prevent misuse of certain rooms?

Yes. Admins can define time-based booking rules (e.g., restrict large rooms to half-day minimums, or limit small huddle spaces to 1-hour max). This ensures optimal use of all spaces and avoids misuse.

Can we include services like extra chairs or AV in bookings?

YAROOMS lets users request additional services (like layout changes or AV setup) directly in the booking form. Requests are routed to the right team automatically.

Will employees be overwhelmed by notifications?

No, notifications are customizable. Admins can configure what types of reminders are sent, how often, and through which channels (email, Teams chat, etc.) to ensure the right balance between visibility and noise.