Space management software for desks, rooms, parking, and other workplace resources
Plan office capacity, book any space, and measure how it is really used, from one platform your employees already open in Teams and Outlook.
Last updated: September 30, 2026
Trusted by innovative organizations worldwide
What is space management software?
Space management software plans, books and measures how an organization’s physical workspace is used, including desks, meeting rooms, parking and shared areas.
Facilities, workplace and real estate teams use it to match office supply to demand and make capacity and lease decisions from data instead of headcount estimates.
YAROOMS manages desks, meeting rooms, parking spots, collaboration zones, phone booths and shared equipment in one system, so bookings, check-ins and utilization reports come from a single source.
Plan, book, measure, adjust: how YAROOMS manages office space
Space management works as a loop, not a one-off project. YAROOMS connects floor maps, bookings, check-ins and utilization analytics so each decision improves the next one.
Plan
Define spaces on interactive floor maps, set capacity limits and booking rules per space type.
Book
Employees reserve desks, rooms and parking from Teams, Outlook, Google Calendar, the mobile app or Yarvis AI.
Measure
Check-ins confirm who showed up, and workplace analytics compares booked space with used space.
Adjust
Resize zones, change booking rules, repurpose rooms or consolidate floors based on real usage.
Manage every space type in one platform
Most offices run desks, rooms and parking in separate tools, which means utilization data that never adds up. YAROOMS manages every space type with its own rules and availability map in the same platform.
Desks
Hot desking, desk hoteling and permanently assigned seats in the same floor plan, bookable by full day, time block or hour.
Meeting rooms
Meeting room management prevents double reservations, powers feature-based search and supports services booking.
Parking
Parking booking supports advance booking or permanent assignment, with real-time availability on the map.
Zones, phone booths and equipment
Anything bookable becomes a space type with its own rules.
Office capacity management
Office capacity management means controlling how many people can use a space at once and making sure the space is there when they arrive.
Area, floor and location limits
YAROOMS sets capacity at area, floor or location level and stops new bookings once a space is full.
Space availability controls
Individual spaces can be disabled when they are taken out of use for works or reconfiguration.
Hybrid attendance policies
For hybrid teams, YAROOMS tracks work status, target office days and booking-time attendance rules. See hybrid work scheduling.
Occupancy and space utilization analytics
Space utilization analytics show how much of your office is actually used, not just reserved. The most useful number is usually the gap between bookings and check-ins.
Check-in based occupancy
YAROOMS captures occupancy through QR code check-in and Wi-Fi check-in.
Utilization by space and location
Reports break usage down by space type and location.
Heat maps and satisfaction
Office heat maps show which zones fill and which stay empty.
Analytics history
Analytics data is retained for 90 days on the Business plan and without limit on Enterprise.
Space planning and floor plan management
Space planning aligns desks, rooms and shared areas with how teams actually work. In YAROOMS, admins define spaces on interactive floor maps, group them into areas and zones, and update layouts as teams grow or shrink.
Planning from live usage
Bookings, check-ins and capacity rules live on the same map, so a layout change shows up in employee booking the same day.
Peak-day desk demand
Use utilization data to answer how many desks you need on peak days.
Floor and room decisions
See which floors can be consolidated and which rooms are too big for the meetings held in them.
On-site wayfinding and signage
A space management plan only works if people can find the space on the day. YAROOMS gives employees and visitors live workplace guidance on maps, room panels, desk signs and lobby displays.
Interactive navigation
Office wayfinding uses 3D interactive floor maps with built-in navigation and live occupancy display.
At-the-door availability
Room panels show availability at the door.
At-the-desk check-in
Desk signs let employees check in or book right at the desk.
Lobby guidance
Lobby displays show visitors and employees where to go.
Book space where people already work
Space management fails when employees have to open another app, so booking happens inside the tools they already use.
Calendar sync
YAROOMS syncs two ways with Outlook and Google Calendar.
Microsoft Teams
Employees can book inside Microsoft Teams.
Yarvis AI
Yarvis AI takes plain-language requests in Teams and email, such as “book a room at 2 PM” or “move my desk to Floor 3.”
Proven space management results from leading companies
Dedalus manages 1,150 spaces for 2,300+ users across 10 offices with YAROOMS.
Cerved went live with YAROOMS in one week using the Microsoft Teams integration.
ASEE saved €200,000 per year with YAROOMS through office downsizing.
Verizon uses YAROOMS to simplify event space management.
Dr. Martens supports flexible office seating with YAROOMS.
UKRSIBBANK built a scalable, localized workplace booking system with YAROOMS.
One complete space management platform instead of point solutions
Every point solution adds contracts, data processing agreements, identity integrations, security reviews and disconnected floor plans. YAROOMS keeps space management in one platform, from desks and rooms to parking, signage and analytics.
Point solutions
Procurement
Five contracts to negotiate and renew
Legal
Five DPAs and subprocessor chains
IT
Five SSO integrations to build and revoke
Security
Five vendor security reviews every year
Facilities
Five floor plans that drift apart
One platform
Procurement
One contract and one renewal date
Legal
One DPA and one subprocessor list
IT
One identity integration
Security
One security review for SOC 2, ISO 27001, ISO 27701 and GDPR alignment
Facilities
One source of truth for every space
Tools YAROOMS replaces
Space management software: FAQ
Five things separate space management platforms that look alike on a feature list:
- Coverage - desks, rooms, parking and services in one system, or four tools to reconcile
- Calendar depth - two-way Outlook and Google sync, not one-way export
- Attendance vs. bookings - check-in data, so you measure use rather than intent
- Rule enforcement - booking policies applied automatically, not by email reminder
- Time to value - YAROOMS is typically configured in under a day
Related products
Desk Booking
YAROOMS desk booking: employees reserve desks on an interactive floor map from web, mobile, Teams or Outlook, in one platform with rooms and visitors.
Room Booking System
YAROOMS is a room booking system for meeting rooms. Book from Outlook, Google Calendar, Microsoft Teams, the mobile app or a door display.
Hybrid Workplace
Seamlessly manage people and spaces in a flexible work environment with modern and user-friendly hybrid workplace software.
Ready to optimize your office space?
See how YAROOMS can help you manage every square meter efficiently.