All-in-one space management for desks, rooms, and more

Space management software plans, books and measures how physical workspace gets used - desks, meeting rooms, parking, and any other bookable space. Facilities, workplace experience, HR and IT teams run it; employees use it daily to find somewhere to sit.

YAROOMS space management software handles all space types in one platform, so utilization data comes from one source rather than four systems that disagree.

Workspace management technology →

Five things separate space management platforms that look alike on a feature list:

1. Coverage - desks, rooms, parking and services in one system, or four tools to reconcile
2. Calendar depth - two-way Outlook and Google sync, not one-way export
3. Attendance vs. bookings - check-in data, so you measure use rather than intent
4. Rule enforcement - booking policies applied automatically, not by email reminder
5. Time to value - YAROOMS is typically configured in under a day

Compare YAROOMS with 15 other platforms →

Yes, and most offices need both. YAROOMS supports hot desking, desk hoteling and permanently assigned seats in the same floor plan, so executives and accessibility requirements keep fixed desks while everyone else books from a shared pool. Booking rules apply per space - full day, time blocks or hourly.

Hot desking →

Yes. YAROOMS syncs two-way with Outlook and Google Calendar, and bookings can be made inside Microsoft Teams. Yarvis, the YAROOMS AI agent, takes plain-language requests in Teams and email - “book a room at 2 PM,” “move my desk to Floor 3” - and replies in the user’s own language. Adoption fails when people have to open another app.

Microsoft Teams integration →

It replaces opinion with measurement. YAROOMS reports utilization by space type and location, with heat maps showing which zones fill and which stay empty, plus employee satisfaction reporting alongside the usage figures. The gap between bookings and check-ins is usually the most useful number - it separates desks people claim from desks people actually use.

Workplace analytics →

Yes - it is built for it. YAROOMS tracks employee work status (in-office, remote, away), lets teams set target office days, and enforces attendance policies at booking time rather than by reminder. Customers running it at scale include Verizon, Dr. Martens, Columbia University and Dedalus, which manages 1,150 spaces for 2,300+ users across 10 offices.

Hybrid workplace →

Yes. YAROOMS sets capacity at area, floor or location level and stops bookings once a space is full, and individual spaces can be disabled when taken out of use. Every booking, check-in and visitor entry is logged and exportable to CSV - the record auditors and emergency procedures depend on. YAROOMS holds ISO 27001, ISO 27701 and SOC 2 Type II.

Security and compliance →