SOLUTIONS

All-in-one space management for desks, rooms, and more

Plan, manage, and optimize every square meter of your office - desks, meeting rooms, parking spots - all in one space management platform.

Trusted by organizations worldwide

ABOUT YAROOMS

The central hub for space management

If you manage office space, facilities, real estate, or workplace operations, you’ve likely faced some of these space-related headaches:

🔴 Desks and meeting rooms sit booked but go unused
🔴 Teams can’t find the right space when they need it
🔴 Some zones are overcrowded while others stay empty
🔴 Floor plans change and no one knows where to go
🔴 Manual processes make booking rules hard to enforce
🔴 No clear data to support space planning or downsizing

That’s where YAROOMS comes in.

It’s a complete space management platform that gives you full control and visibility across desks, meeting rooms, parking spots, and other workspaces. Everything is connected and easy to use, for both admins and employees.

And when you need more, YAROOMS includes tools for visitor management, hybrid work planning, and digital signage - all in the same platform.

ROOMS

Efficient meeting & conference room booking

Help employees easily find and reserve the right room - without double bookings, wasted space, or last-minute scrambles. With YAROOMS, your meeting spaces stay visible and used the way they’re meant to be.

Booking rules

Set buffer times and reservation limits to prevent double bookings and keep high-demand spaces available when needed.

Service booking

Book services (for example, equipment setup) alongside rooms - automatically notifying the appropriate teams for smoother coordination.

Space features for smarter search

Assign specific features to spaces (e.g., AV equipment), making it easier for users to find and book the perfect space for their needs.

DESKS

Flexible desk booking

Let employees reserve a desk that fits their needs - fast and easy. It’s the most efficient way to use your office space fairly, flexibly, and with full transparency.

Multiple seating strategies

Support hot desking, desk hoteling, or assign fixed seats for in-office days. Choose the setup that works best for your team.

Custom booking rules

Set up bookings by full day, custom time blocks, or hourly intervals - all configurable per desk.

Easy check-in

Automatically confirm who’s in the office using low-effort, tech-friendly check-ins: from QR scans to Wi-Fi connection.

PARKING

Office parking booking

Take the stress out of office parking. The reservation system allows employees to book ahead for a guaranteed spot and gives facility managers the data to optimize parking lot usage and reduce congestion.

Custom setup

Enable on-the-spot bookings or assign permanent parking spots to your team.

Real-time availability overview

See the real-time parking space availability overview using the interactive map.

Feedback survey

Send out a quick questionnaire to assess employee satisfaction with booking process and parking management.

NAVIGATION

Interactive floor maps & wayfinding

Help employees and visitors find their way. A modern office wayfinding solution provides clear directions to any space on an interactive floor map.

3D floor maps

Visually rich, intuitive floor maps that reflect your actual office space - not a generic grid.

Wayfinding directions

Built-in navigation helps users find desks, meeting rooms, amenities, or teammates without getting lost.

Live space overview

See which desks and rooms are booked, occupied, or available in real time.

ANALYTICS

Data for smarter space planning

Utilization reports by space type and location

See exactly how desks, meeting rooms, and other resources are used daily, weekly, or over time. Spot trends and justify layout changes with hard data.

Office heat maps

Visualize which areas are popular, underused, or consistently empty in a heat map. Redesign zones or relocate resources as needed.

Employee satisfaction

Send a short survey to everyone who visited the office and generate an employee satisfaction report.

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INTEGRATIONS

Works seamlessly with your existing tools

YAROOMS connects with platforms like Microsoft 365, Google Workspace, Slack, Teams, Okta, and more - so your space management runs smoothly. Sync bookings with calendars, automate desk and room reservations, manage access, and keep everything in one connected workflow.

All integrations

SUCCESS STORY

Simplifying campus space management with YAROOMS

Faced with an outdated system that blocked calendars and lacked usage data, the Unversity of Sydney's Faculty of Science needed a fast, reliable solution. They rolled out YAROOMS to manage desks, rooms, and shared spaces across campus.

With interactive floor plans, real-time availability, and built-in analytics, YAROOMS helped streamline bookings, support hot-desking, and improve space efficiency - without adding new buildings.

The result: A flexible, user-friendly space management system that saves time and supports smarter campus planning.

univeristy of sydeny x yarooms white-01 (1)

The YAROOMS team was incredibly supportive throughout the entire implementation process. Even when we encountered issues, their commitment to resolving them reinforced our trust in our partnership. Plus, the user interface is super intuitive, which has made it a breeze for our team to use.

Hector Garcia
Assoc. Director, Marketing,
Customer and Employee Engagement

As we expand with the business, we want partners that can grow with us. And we really appreciate your flexibility and adaptability. If we have to bring in more desks, renumber or relocate them, change the meeting rooms or office maps, we can be sure that the YAROOMS team will do it promptly and professionally.

Richard Coope
Project Manager,
Future-Ready Workplace

I couldn’t be happier with the smooth transition and support we received. From invoicing to customer support, all questions were answered within hours, and any issues we had were resolved almost immediately. For a company with multiple locations, this software is a dream!

Dani Partain
Executive Assistant to the
Deputy Superintendent of Operations

The YAROOMS team gave us the ability to make a custom-built product that conformed to exactly what we wanted. YAROOMS “Can Do” attitude made the difference for us and now we have a special solution for everyone in the office. They met all our requirements!

Charles Camplese
Project Manager

Our main goal was simple: making the office work well for our team. Does the system help them do their jobs? Do they enjoy being here? Can they easily find a spot when they need one? Thanks to YAROOMS, the answer is a clear yes. It helps us make the most of our space while creating a flexible and positive workplace.

Paul Brooks
Enterprise Solutions Senior Officer
Faculty of Science

Ready to see the big picture?

Learn how thousands of forward-thinking organizations use YAROOMS to manage
their workspaces. Join us for a Live Demo or watch the On-demand Platform Tour.

Ready to see the big picture?

Learn how thousands of forward-thinking organizations use YAROOMS to manage
their workspaces. Join us for a Live Demo or watch the On-demand Platform Tour.

Space management software: FAQ

What is space management software?

Space management software helps organizations plan, track, and optimize how physical spaces - like desks, meeting rooms, and parking spots - are used. It’s especially useful for hybrid workplaces, university campuses, or large offices that need real-time visibility and control over their environments.

Who typically uses space management software?

Facilities teams, workplace experience managers, HR, IT, and office admins often use space management tools. But the software also benefits everyday employees who need to find and book a workspace or meeting room quickly.

What are the key space management software features to look for?

Look for:

Interactive floor plans
Desk and room booking
Real-time availability
Calendar integrations (Google, Outlook)
Reporting and space utilization analytics
User permissions and booking rules
Mobile access and check-in features

How does space management software improve efficiency?

It reduces double bookings, helps employees find available workspaces faster, and provides data to optimize underused areas. Over time, it can help avoid unnecessary real estate costs by showing how much space is actually needed.

Can space management software support hybrid work?

Yes. Many space management platforms (like YAROOMS) are built with hybrid work in mind. They support hot-desking, flexible bookings, and employee work status (e.g., in-office vs. remote), making it easier to manage a dynamic workforce.

What types of spaces can be managed with space management software?

Beyond desks and meeting rooms, many solutions let you manage parking spaces, collaboration zones, phone booths, shared equipment, classrooms, and more - basically any bookable or trackable physical asset.

How does space utilization data help?

It shows how often different spaces are used, helping you spot underused areas, adjust capacity, or reconfigure layouts. This insight supports better planning, cost reduction, and smarter workplace design.

Does space management software help with compliance or health & safety?

Yes. You can enforce capacity limits, manage distancing rules, track attendance, and keep a log of who used which space - useful for audits, security, and emergency planning.