From Reception to Reservation: How Panel PCs are Revolutionizing Meeting Room Management & Digital Reception

In the age of digital transformation, businesses are constantly striving to operate more efficiently and improve user experience. Solutions such as digital reception and meeting room booking systems play a crucial role in this journey. However, to fully benefit from the best user experience, it’s essential that the software and hardware work together synergistically. As they say, 1 + 1 = 3.

This means that hardware can also make a difference for you here, just like your software can. The hardware should complement and enhance the software’s functionalities, while improving user experience. You can learn how this is achieved in a guest blog by our hardware partner, ProDVX.

The Role of Hardware

Checking in, booking meeting rooms and displaying real-time information about meeting room availability, schedules and updates all happens on a so-called Panel PC. By combining Panel PCs with the software, you can create a complete solution that offers employees, visitors ánd installers the best possible experience. Let's dive into how panel PCs can enhance the total solution.

Providing the Right Feedback From a Distance: Led Status Lights

LED status lights are one of the most critical features of Panel PCs for meeting room booking is. These lights can be used to signal meeting room availability, allowing employees to easily see which rooms are available and which are occupied. This feature works synergistically with the software, providing the right feedback to your employees and improving productivity by saving time.

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Easy Instalment: Power Over Ethernet Connection

Another essential feature to consider is Power over Ethernet (PoE) connection. PoE allows Panel PCs to receive power and data through a single Ethernet cable. This reduces the need for complex cabling plans that clutter the office. With PoE, you no longer have to worry about a power connection outside a meeting room. 

Easy Check-in With a Integrated NFC Reader

An integrated NFC reader is a must-have feature for digital reception and meeting room booking applications. NFC (Near Field Communication) is a wireless communication technology that allows data to be transmitted between two devices in close proximity. An integrated NFC reader on a Panel PC allows employees to check-in or check-out of the office quickly and efficiently, improving the overall user experience.

Accurate Touch Functionality

Accurate touch functionality is also an important feature to consider when choosing a panel PC for meeting room booking and digital reception. A touch screen that is not responsive or accurate can be frustrating to use, leading to decreased productivity and user adoption. Accurate touch functionality makes it easy for users to interact with the display and book meeting rooms or check-in to the office.


To optimize your meeting room booking and digital reception system, it's essential to have a Panel PC that provides the necessary features. With LED status lights, PoE connection, accurate touch functionality, and an integrated NFC reader, panel PCs offer the perfect hardware platform for these applications. By investing in panel PCs with these features, you can improve productivity, reduce clutter, and enhance the user experience for your employees.

Are you interested to learn more about hardware or ProDVX? Check out their website for more interesting reads: 


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