Meeting room booking software for modern workplaces

• Interactive floor plans

  See available conference rooms on an interactive office map and choose the space that best fits your meeting needs.

• Recurring meetings

  Set up recurring room bookings that match your team's meeting cadence: daily, weekly, or monthly.

• Multi-day room bookings

  Reserve a meeting room for multiple consecutive days for workshops, training sessions, or long-term projects.

• Booking on behalf of others

  Create or manage meeting room bookings for colleagues. Handy for assistants, team leads, or office managers.

• Private (incognito) bookings

  Book a meeting room privately so your name and meeting details stay hidden from others.

• Mobile app for room booking

  Book meeting rooms on the go with the YAROOMS mobile app.

• One shared room calendar

  Keep every conference room reservation in one shared calendar, where users only see the spaces they're allowed to access.

• Calendar sync

  Every time you book a meeting room, it's automatically added to your Microsoft Outlook or Google Calendar.

• Wayfinding

  Use the interactive floor map and wayfinding directions to find conference rooms and reach your next meeting fast.

• Cleaning requests

  Easily schedule cleaning before or after meetings to keep conference rooms neat and organized.

• Report an issue

  Projector not working? Missing cables? Report it to the location manager in just a few clicks.

• AI workplace assistant (YARVIS)

  Chat with YARVIS in Slack or Microsoft Teams to reserve rooms, find colleagues, or adjust recurring meetings.

• People flow control

  Ask users to specify the number of meeting participants when booking to ensure the right space and capacity.

• Flexible booking duration

  Define how long meeting rooms can be reserved: full day, half day, or custom time slots that fit your scheduling needs.

• Advanced booking windows

  Decide how far in advance rooms can be booked.

• Restricted areas

  Limit access to sensitive meeting rooms or zones, ensuring only authorized employees can book or enter those spaces.

• No-show prevention

  Avoid ghost bookings by requiring check-ins. If no one checks in, the conference room is automatically released.

• Microsoft Teams meetings

  Add a Microsoft Teams meeting link when creating a YAROOMS room booking - it appears right in the event details.

• Zoom Meetings

  Add a Zoom link automatically when you create a meeting in YAROOMS.

• Google Meet

  Attach a Google Meet link automatically to any YAROOMS meeting.

• Microsoft 365

  Sync meeting rooms in YAROOMS with your Microsoft 365 resources. Book directly in Microsoft Teams or Outlook.

• Google Workspace

  Sync YAROOMS with Google Workspace for calendar alignment and easy access.

• SAML 2.0, Azure AD, OneLogin, Okta, AD FS

  Use your existing identity provider for secure sign-in and automatic user provisioning.

• Open API

  Create custom workflows or connect other tools using the YAROOMS Open API.

• Hot desk booking

  Book desks in the same platform where you reserve meeting rooms - one place for your whole workplace.

• Parking space booking

  Book parking spots before arriving at the office to guarantee availability.

• Visitor management

  Manage guest access and visitor bookings alongside room and desk reservations.

• Hybrid work scheduling

  Plan and coordinate in-office and remote days. Employees set their work location; managers see who's on-site and when.

Getting started with YAROOMS is simple and fast. Our experts are available 24/5 to answer questions, run short training sessions, and make sure you get the most out of every feature.