What is desk booking?

Desk booking is the process of reserving a desk in the office, for a specific time period. This is typically done by employees who need a dedicated workspace to complete their tasks. Desk booking can help to optimize office space and ensure that employees have access to the resources they need in order to be productive. It can also help to minimize noise and distractions, which can be particularly beneficial for those who are easily disturbed or need peace and quiet to focus.

What is a desk booking system?

A desk booking system allows people to book meetings at a physical location such as an office, school, or conference center.This is the perfect solution for businesses trying to operate with limited resources while also managing multiple meetings throughout the day. The online desk booking interface helps save time by allowing the user to view the calendar in real-time and select an available time slot that works best for them.

What should I look for in a desk booking system?

There are multiple criteria you should consider when looking for a desk booking system. Given the circumstances of the world we live in, your booking system should enable you to plan out your office space according to the paradigm of hybrid work. Here are the top things companies consider when choosing desk booking software: Ease of deployment Ease of use Interoperability (rich integrations) Role-based access features Workplace analytics and reporting capabilities Scalability Pricing

Why do you need a desk booking system?

Most organizations identify the need of a desk booking system when it becomes too difficult to accommodate their staff in the available office space. In this scenario, a reservation booking system help them manage office availability and employee expectations.

What is the point of hot desking?

Streamlining your company to work more like a start-up is the core idea behind hot desking. In a hot desking setup, desks are used by different people at different times, on a first come-first served basis. Hot desking is a very business-savvy seating arrangement. It cuts down on property investment costs by having a single office instead of multiple small ones all over town. There's also environmental benefits – less space being used means less CO2 emissions from running HVAC units.

Who uses a booking system?

A booking system can be used by pretty much any type of business: from large enterprises to small to medium businesses, everyone adapting to the new hybrid work model should use a booking system. Furthermore, the same booking system can also be used as an employee and guest check-in software as well, making it a versatile choice for a range of needs.

What are flexible seating options?

There are a lot of different flexible seating options out there, but some of the most popular include hot desking, desk hoteling, and activity-based working. While still flexible, desk hoteling is a good fit for organizations looking for more control over capacity and space utilization. Meanwhile, hot desking and activity-based working are more agile and harder to restrict.

How do I plan office seating?

Planning office seating is easy when you use a room and desk booking system because it enables you to automatically take into consideration safety criteria (such as people flow control, room capacity, area capacity, and time buffers, as well as regular sanitization). Modern, post-COVID-19 room booking solutions allow you to consider all these matters automatically, so that you eliminate human error from the equation and plan ahead in a way that saves you time, effort, and potential legal implications.

PRODUCT

The complete workplace management platform

From desk booking to hybrid work scheduling and more: with YAROOMS, everything you need to manage your workplace is in one place. Create spaces where employees feel excited to work.

Trusted by organizations worldwide

Trusted by organizations worldwide

SPACE MANAGEMENT

Space & resource booking

Desks, meeting rooms, parking spaces - make every workspace and resource easy to book.

Desk booking

Stop the daily struggle of seat-hunting. A flexible and easy-to-use desk booking system helps employees quickly find and reserve the best workspace for their needs.

✓ ISO 27001	✓ ISO 27701
✓ ISO 9001	✓ ISO 14001
✓ SOC2 Type 2	✓ GDPR Compliant

The complete workplace management platform

Space & resource booking

Desk booking

Meeting room booking

Parking booking

Hybrid work status calendar

YAROOMS mobile app

YARVIS AI workplace assistant

Visitor management system

Visitor pre-registration & self-registration

Visitor dashboard

NDA for office visitors

Digital reception app

Smart tools to simplify your workday

Wayfinding

Room panel app

Lobby display app

Workplace analytics

Integrate YAROOMS with your entire tech stack

Microsoft Teams

Microsoft 365

Google Calendar

Single sign-on (SSO)

Carbon dashboard

Robust security for modern workplaces

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