NDA for office visitors

Fast and secure digital NDA and legal document signing at the front desk. Provide a seamless check-in experience for visitors and reduce administrative workload.


Schedule a demo   Try for free

check_in_visitor_management
check_in_visitor_management
Trusted by organizations worldwide
 
Trusted by organizations worldwide
Bitdefender
Bitdefender
Robalino
Cerved
Saipem
Dedalus
Asee
Jigsaw
Focus
Columbia University




















Fast and efficient NDA and legal document signing at the front desk

Ensuring confidentiality and accountability is a crucial part of managing workplace visitors. Typically, this involves asking guests to sign a Non-Disclosure Agreement (NDA), but the process can be time-consuming with paperwork, queues at the reception, and the need for copies.

YAROOMS streamlines this with a fast, digital visitor registration process that includes a simple document signing feature or agreement checkbox, making it quicker and more efficient for both guests and administrators.

Flawless visitor experience
Flawless visitor experience

Collect visitor signatures and ensure
compliance with terms & conditions

YAROOMS visitor management system offers a highly customizable registration process,
allowing you to collect all necessary information from visitors before granting access.
For example, you can integrate features like a digital signature, agreement checkbox,
and document upload to ensure workplace safety, accountability, and compliance.
digital signature
digital signature icon

Digital signature

Ask visitors to sign legal documents and NDAs digitally. This secure and efficient solution allows you to collect signatures on PDF documents while eliminating the need for physical paperwork and storage.
checkbox agreement
icon checkbox agreement(2)

Checkbox agreement

Request visitors to agree to binding rules or policies while on the premises. This ensures that everyone understands and follows the essential guidelines, helping to maintain a safer and more organized environment.
upload documents
upload documents(2)

Upload documents

Ask visitors to upload necessary documents (like photos or files) to speed up the verification process and minimize check-in delays. This feature is only available on desktop.

A powerful visitor management system for enhanced safety and great first impression

 

Visitor management dashboard

Easily track who enters your office, when they arrive, and why, all in one digital visitor management log book.

 

Visitor analytics

Gain valuable data on visitor patterns, host details, and other key metrics to make smarter, data-driven decisions.

 

Visitor badge printing

Our visitor management system integrates seamlessly with partner badge printing devices, allowing you to quickly print visitor badges as part of a smooth check-in process.

 

Hardware agnostic receptionist app

A simple tablet or a reception kiosk, our digital reception application is hardware agnostic and can be easily set up on any device.

VM_Dashboard_mockup0.5x
VM_Dashboard_mockup0.5x

Ready to see the big picture?

See how thousands of forward-thinking organizations use YAROOMS visitor management system.
Join us for a Live Demo or watch the On-demand Platform Tour.

 

Ready to see the big picture?
 
See how thousands of forward-thinking organizations use YAROOMS visitor management system.
Join us for a Live Demo or watch the On-demand Platform Tour.
 
Try for free Schedule a demo

FAQ: Visitor NDA

What is a visitor NDA?

A visitor NDA (Non-Disclosure Agreement) is a legal document signed by individuals visiting a company's premises to ensure they do not disclose any confidential information they may encounter during their visit. This agreement is designed to protect trade secrets, sensitive business information, or other proprietary details that could be accidentally revealed to the visitor. By signing the NDA, the visitor agrees to specific obligations, such as not sharing or leaking confidential information with competitors or other parties. The NDA typically includes key clauses, such as the scope of the information to be protected, how long the confidentiality obligation lasts, and the consequences of disclosing protected information. This agreement ensures that the company's sensitive information remains secure and legally binding, protecting against unauthorized disclosure.

What are the key components of a visitor NDA?

Key components of a Visitor NDA include:

  • Parties Involved: Specifies the visitor and the company entering the agreement.
  • Confidential Information: Defines what constitutes confidential or sensitive information.
  • Obligations of the Visitor: This section details the visitor's responsibility not to disclose or share any trade secrets or confidential information.
  • Purpose of Visit: States why the visitor is on the premises and the reason for the NDA.
  • Duration of Confidentiality: Specifies how long the visitor must keep information confidential after the visit.
  • Exclusions: Outlines any information not subject to confidentiality (e.g., public knowledge).
  • Signatures: Both parties must sign the agreement to make it legally binding.
  • Enforcement and Legal Provisions: Specifies the consequences of breaching the NDA and how it can be enforced.
  • Access to Premises: Details restrictions on what areas or information the visitor can access.

These components ensure the visitor understands their obligations and that the company's sensitive information is protected.

How do you write a visitor NDA?

To write a visitor NDA, start by clearly identifying the parties involved and specifying that the agreement is to protect confidential information and trade secrets that the visitor may have access to during their visit. The NDA should outline the visitor's obligations not to disclose or leak any sensitive information to competitors or third parties and cover the duration of confidentiality. Include clauses on the types of protected secrets and specify any restrictions on copying or disclosing information. Both parties must sign the NDA with clear signatures and a date to make the legal document enforceable.

How to integrate the NDA in a visitor management system?

To integrate a Non-Disclosure Agreement (NDA) into a visitor management system, the best approach is to include the digital signing of the NDA as a step in the digital visitor registration process. When visitors check-in, they can be prompted to review and sign an NDA that outlines the obligations to protect confidential information and trade secrets. This digital NDA can be presented on a tablet or iPad using an NDA template that contains key clauses, such as preventing leaks of sensitive information and prohibiting access to competitors. This process ensures that all parties securely sign the legal document before being granted access, protecting the business’s valuable secrets.