DEPARTMENTS

YAROOMS for Facility Management teams

One system to manage spaces, schedules, and visitors. Smarter processes, accessible data, and less manual work - so facility teams can run the workplace with confidence.

Trusted by organizations worldwide

Everyday challenges Facility Managers know too well

If you're a Facility Manager, some (or all) of this might sound familiar:

🔴 Spaces get booked by the wrong people, even when they’re restricted
🔴 Bookings are still managed through spreadsheets, emails, or hallway requests
🔴 You don’t have clear data on desk and meeting room utilization
🔴 Hybrid schedules make it hard to plan cleaning, seating, or office capacity
🔴 Visitors show up unannounced, with no streamlined check-in process
🔴 Every team uses different tools and none of them sync

YAROOMS fixes all of this.

It’s a complete workplace management platform that gives you control over who books what, visibility into how spaces are used, smooth coordination of hybrid schedules, seamless visitor management, and more - all in one place.

Simplify bookings, control access

Make space booking easy for employees and manage who can reserve what.

Stay in sync with hybrid schedules

Let employees plan in-office days and see when their teammates are in.

Manage visitors with confidence

Improve navigation and visibility

Use floor maps with built-in wayfinding to navigate the office and find spaces.

Turn space data into smart decisions

Track historical space usage, ptimize layouts, spot trends, and plan smarter.

Keep your office safe and compliant

From visitor screening to capacity limits - easily meet regulatory requirements.

See the ROI of smarter workplace management

Facility teams use YAROOMS to:

✅ Reduce underutilized space by at least 30% with real-time occupancy insights
✅ Eliminate all booking conflicts through automated rules
✅ Save 6–8 hours per week by cutting down manual coordination
✅ Improve cleaning and maintenance efficiency with usage-based triggers
✅ Enforce booking policies without manual oversight
✅ Standardize space management across all sites while staying flexible

All of this translates into real savings - in time, resources, and square footage.

Use our ROI calculator to see exactly how much YAROOMS can save your organization.

Discover the value

How ASEE Romania cut €200K in office costs with YAROOMS

When ASEE downsized its Bucharest HQ during the shift to hybrid work, managing shared space manually quickly became a problem. Excel sheets couldn’t track who was in the office, which desks were free, or ensure compliance with capacity limits.

With YAROOMS, ASEE automated desk booking, gained real-time visibility into space usage, and eliminated manual tracking - all through Microsoft Teams.

The result? A smooth transition to hybrid work and €200,000 saved per year by avoiding unnecessary office space and improving planning.

Full story