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About ASEE

ASEE Group operates across South Eastern Europe, Turkey, Spain, Portugal, Andorra, Colombia, Peru, Dominican Republic, Slovakia, and Czech Republic. The organization develops and implements proprietary software solutions serving financial, payment, public administration, and telecom sectors. Listed on the Warsaw Stock Exchange since October 2009, ASEE employs nearly 3,700 people across 23 countries. In Romania, operations span two locations: a 30-person logistics facility and the Bucharest headquarters accommodating 100+ employees in a hybrid setup. More than 10 of the 15 largest southeastern European banks utilize ASEE services.

The Challenge

ASEE Romania faced several obstacles when transitioning to hybrid work:

• The pandemic forced an immediate remote work transition at enterprise scale
• Empty office spaces prompted a lease reduction (removed 1 of 4 floors mid-pandemic)
• Eliminated the long-standing 1:1 employee-to-desk allocation
• Legislative requirements mandated office occupancy tracking with capacity limits
• Physical distancing protocols required space management
• Excel-based manual planning proved inadequate for hybrid environments

The Solution

ASEE deployed YAROOMS for daily space booking, providing organizational transparency in the capacity-constrained hybrid office. The workplace analytics module automated presence tracking, eliminating manual Excel collection and building gate log reviews. HR reporting became streamlined within the YAROOMS dashboard.

Results with YAROOMS

The implementation delivered significant operational and financial benefits:

• Rapid transition to a hybrid work structure
• Employee autonomy in scheduling arrangements
• Significant reduction in administrative management time
• Enhanced team satisfaction through better planning

“By doing this, we are able to save approximately €200k a year — an amount that would otherwise be spent for rent and maintenance of the extra floor.”

— Adrian Nastase, Country Leader, ASEE Romania