Complete Workplace Management Platform
YAROOMS replaces fragmented workplace tools with one system for desks, meeting rooms, visitors, and the analytics behind it all.
Trusted by innovative organizations worldwide
Not an app. A colleague.
Yarvis lives in Microsoft Teams and email. Employees ask for what they need in plain language - Yarvis handles the rest. No training. No adoption problem. Just value from minute one.
Yarvis
Online
I need to find time with Sarah next week for a project review
I found 3 open slots that work for both of you next week:
- •Tuesday 10:00 AM - 11:00 AM (Room 4B)
- •Wednesday 2:00 PM - 3:00 PM (Room 2A)
- •Thursday 11:00 AM - 12:00 PM (Room 4B)
The YAROOMS Platform
All-in-one Workplace Management Platform powered by Yarvis AI. Desk and meeting room booking, hybrid work planning, visitor management, and an AI agent that handles it all through Microsoft Teams and email.
The only workplace platform where employees don't need to learn anything new.
Your one-stop Workplace Management Platform
Manage every aspect of workplace experience.
AI Workplace Agent NEW
Book rooms, find colleagues, and manage your schedule right from Microsoft Teams.
Desk Booking System
Let employees find and reserve desks instantly with interactive floor maps.
Room Booking System
Streamline meeting room scheduling with real-time availability and smart suggestions.
Visitor Management System
Welcome guests professionally with pre-registration and automated notifications.
Hybrid Workplace Software
Coordinate office days across teams with visibility into who's coming in.
Workplace Analytics
Make data-driven decisions with insights into space utilization and trends.
Rated 4.6/5 from 102 reviews on Capterra
Connected. Mobile. Always-on.
Enjoy great workplace experiences with easy-to-use, innovative, AI-enhanced technology.
Yarvis AI workplace agent
Book spaces, find coworkers, and manage schedules — right from MS Teams or Slack.
YAROOMS mobile app
Easily book desks and rooms, set hybrid work status, check team calendars, and coordinate on the go.
Digital signage
A hardware-agnostic digital signage app to check room availability, book on the spot, and keep space usage under control.
Integrate YAROOMS with your entire tech stack
Easily sync the workplace tools you already use and love with YAROOMS. Automate processes, share information effortlessly and create a connected employee experience.
View all integrations
Robust security for modern workplaces
Security is our top priority. We have strict safeguards in place to ensure the safe development and deployment of the YAROOMS workplace management platform.
Various companies, diverse cultures,
one remarkable workplace experience.
"The YAROOMS team was incredibly supportive throughout the entire implementation process. Even when we encountered issues, their commitment to resolving them reinforced our trust in our partnership. Plus, the user interface is super intuitive, which has made it a breeze for our team to use."
Hector Garcia
Assoc. Director, Marketing
Customer and Employee Engagement
"As we expand with the business, we want partners that can grow with us. And we really appreciate your flexibility and adaptability. If we have to bring in more desks, renumber or relocate them, change the meeting rooms or office maps, we can be sure that the YAROOMS team will do it promptly and professionally."
Richard Coope
Project Manager
Future-Ready Workplace
"I couldn't be happier with the smooth transition and support we received. From invoicing to customer support, all questions were answered within hours, and any issues we had were resolved almost immediately. For a company with multiple locations, this software is a dream!"
Dani Partain
Executive Assistant
Deputy Superintendent of Operations
YAROOMS features: FAQ
Employees book desks and meeting rooms on an interactive floor map, from the web app, mobile app, Microsoft Teams, Outlook or a door display. They can make recurring, multi-day, private and on-behalf bookings, and add catering or equipment to a room booking. Administrators set booking windows, capacity limits, approval workflows and automatic no-show release.
YAROOMS visitor management covers pre-registration, welcome emails, QR code self check-in, badge printing and a digital visitor log with CSV export. For signage, meeting room displays show live availability at the door, digital desk signs support booking and check-in at the desk, and lobby displays show room availability and upcoming events.
Interactive floor maps show free desks and rooms, where colleagues sit, and wayfinding directions. Utilization reports track how often each desk and room is used, including no-show trends. Office heat maps show the busiest and quietest areas, and all data exports to CSV.
YAROOMS syncs two ways with Microsoft 365, Outlook and Google Calendar, and employees can book directly in Microsoft Teams. Bookings can include a Microsoft Teams, Zoom or Google Meet link. Sign-in works with Microsoft Entra ID, Okta, OneLogin, AD FS and any SAML 2.0 identity provider, and the Open API supports custom workflows.
Employees set their work location for each day, and managers see who is on-site and when. A team calendar and colleague finder help people plan office days around each other. Parking spaces are bookable in the same platform.
Yarvis is the YAROOMS AI workplace agent in Microsoft Teams and email. Employees ask in plain language, and Yarvis books desks and rooms, registers visitors and coordinates team schedules after they confirm. There is no new app to install.
Ready to see the big picture?
Managing spaces, resources, or team collaboration—we've got you covered.