Meeting Room Scheduling
YArooms is a web based booking software package that makes it easy for you to manage rooms and resources and to book a room anywhere, even if it is in a different time zone or location.
With a granular permissions system, your workforce can easily see what is available, where and when. YArooms takes care of the double booking issue.
Real Time Saver
With an advanced interface, designed to save time, your users can book a conference room in less than a minute. Color coding, room occupation preview and the smart search are just a few of the features that make YArooms save your company a lot of hours every week.
YArooms allows for granular access of your users to the meeting rooms by organizing users into types and soon groups. Meeting rooms can have owners, restricted users will require approval from the room owners for each meeting.
As each meeting room belongs to a location, or time zone, booking the right place for the right time is very easy. YArooms offers at a glance availability for a day, week or month and booking resources, or equipment, with a meeting can be done in seconds. The user interface is designed for people.
Usable & Secure
All information stored on YArooms the web based booking software is safe and secure, and will only be viewed by those with a need to know. Data is backed up automatically on an hourly basis, and access is only by a secure https connection and a top-level security certificate.
All YArooms accounts come bundled with the YArooms Door app. Install it on a the tablet of your choice and mount that on your conference room's door. You can book directly from the app, see the room’s current status and much more.
Book meetings, appointments, conferences
All the meeting room usage reports at a glance
Your staff is already used to book with Outlook?
Customize YArooms to match your colors and logo
Available only to selected users
Some people in your organization might need access to all of the data regarding the bookings aggregated, to be used for billing purposes or others. The reports section of YArooms offers all of the account's data filterable and available to export.
Office 2007, 2010 and 2013
Integrating YArooms with Outlook is as easy as installing an Outlook add-in. Users will be able to book meetings in YArooms straight from Outlook and synchronize the meetings with their own Outlook calendar.
We respect our clients' image
Whether you need just to upload your logo, or change the entire color scheme of the meeting room management software, YArooms offers an easy and usable solution. Much more customization is possible for dedicated deployments.
Use Case Scenarios
See what others are doing with YArooms
Meeting room management is the main goal of our booking software, but our clients use YArooms for many different purposes.
See more use cases
School Schedule Planning
Schools and universities love YArooms
It's quite a challenge to make a full years' schedule planning. Classes, teachers, sport rooms, teachers' meeting rooms, all of them need to fit together in perfect balance. With YArooms, it is easier to schedule, change, follow or add something new. An instant glance will let you know if the schedule is balanced thanks to the simple to use color code.
Keep your salesforce's meetings organized
Imagine how managing several meeting rooms, in multiple locations, with tens of resources, used by hundreds of people who do not know each other, would be without a quick, organized and efficient system like YArooms. With YArooms there is no need for long phone calls or uncomfortable moments when you have to meet the client in the cafeteria or worse, you always know where you can go and you do not have to wait until a certain equipment is retrieved.
Startup hubs, business incubators
The rising trend in freelancers working from shared offices is one that is changing the face of business, and there are also more businesses than ever before saving money by using shared facilities and resources. For business incubators the YArooms meeting room booking software is a very useful package, and it offers much more than just booking systems.
What our clients say
Check out what our customers are saying about YArooms
We are very happy with YArooms. It is very easy to use and getting familiar with the program is a very gentle learning curve. The customer service has been excellent both in response and having a solution. Our people jumped on the program as soon as they knew we had it and use it with ease.
Just a quick note to say thanks very much for all of the hard work your team put forth implementing YArooms for us here at the Lawrence Herbert School of Communication. From the start of the deployment your team has been terrific to work with and your knowledge and professionalism really came through in the way our customized site turned out. It really looks great!
YArooms is the perfect solution to our studio bookings. We can book out a studio from the coffee shop or out on the road then invite band members, students or teachers from within the app. So easy. It's very simple to use and any new members of staff understand the system literally within a minute's use. We could ask for any more within a booking system for our studios!