Meeting Room Scheduling Software
YArooms is a web based booking software package that makes it easy for you to manage rooms and resources and to book a room anywhere, even if it is in a different time zone or location.
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Real Time Saver
Quick book, availability at a glance
With YArooms’ Quick Book feature, you can schedule a meeting in the room of your choice right from your home screen. YArooms offers at a glance availability for a day, week or month. This way, you will always know if the room you need is available at the time and date you want.
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Assign User Roles & Responsibilities
Granular access by user types or groups
YArooms allows for granular access of your users to the meeting rooms by organizing users into types and soon groups. Meeting rooms can have owners, restricted users will require approval from the room owners for each meeting.
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Sync With Outlook. Book From There
Dedicated plugin for your convenience
If you use Outlook for work, you can bring YArooms into your email client by installing our dedicated plugin. You’ll be able to use YArooms without opening up the web application.
Book A Meeting From The Room's Door
Everything you need to book and manage your room, at its door
All YArooms accounts come bundled with the YArooms Door app. Install it on a the tablet of your choice and mount that on your conference room's door. Check-in functionality with auto-release is built in, you can also book directly from the app, see the room’s current status and much more.
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Book in
secondsStraight from the welcome screen
The weekly dashboard shows instant room availability and users can book a meeting room in just 2 clicks. For recurrent meetings, or booking resources and attendees we offer an advanced booking screen as well.
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Activity
ReportsAvailable only to selected users
Some people in your organization might need access to all of the data regarding the bookings aggregated, to be used for billing purposes or others. The reports section of YArooms offers all of the account's data filterable and available to export.
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Try our
Outlook pluginOffice 2010, 2013 and 2016
Integrating YArooms with Outlook is as easy as installing an Outlook add-in. Users will be able to book meetings in YArooms straight from Outlook and synchronize the meetings with their own Outlook calendar.
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Branding &
CustomizationWe respect our clients' image
Whether you need just to upload your logo, or change the entire color scheme of the meeting room management software, YArooms offers an easy and usable solution. Much more customization is possible for dedicated deployments.
Use Case Scenarios
See what others are doing with YArooms
Meeting room management is the main goal of our booking software, but our clients use YArooms for many different purposes.
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School Schedule Planning
Schools and universities love YArooms
It's quite a challenge to make a full years' schedule planning. Classes, teachers, sport rooms, teachers' meeting rooms, all of them need to fit together in perfect balance. With YArooms, it is easier to schedule, change, follow or add something new. An instant glance will let you know if the schedule is balanced thanks to the simple to use color code.
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Worldwide Companies
Keep your salesforce's meetings organized
Imagine how managing several meeting rooms, in multiple locations, with tens of resources, used by hundreds of people who do not know each other, would be without a quick, organized and efficient system like YArooms. With YArooms there is no need for long phone calls or uncomfortable moments when you have to meet the client in the cafeteria or worse, you always know where you can go and you do not have to wait until a certain equipment is retrieved.
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Coworking
SpacesStartup hubs, business incubators
The rising trend in freelancers working from shared offices is one that is changing the face of business, and there are also more businesses than ever before saving money by using shared facilities and resources. For business incubators the YArooms meeting room booking software is a very useful package, and it offers much more than just booking systems.
What our clients say
Check out what our customers are saying about our room scheduling system
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YArooms has a very friendly support team which helped us through the process of integrating it into our daily routines, and the transition was near seamless.
Everybody in the company loves it, it’s mobile friendly and very usable, which is more than we bargained for. -
Just a quick note to say thanks very much for all of the hard work your team put forth implementing YArooms for us here at the Lawrence Herbert School of Communication. From the start of the deployment your team has been terrific to work with and your knowledge and professionalism really came through in the way our customized site turned out. It really looks great!
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We are very happy with YArooms. It is very easy to use and getting familiar with the program is a very gentle learning curve. The customer service has been excellent both in response and having a solution. Our people jumped on the program as soon as they knew we had it and use it with ease.