The complete workplace management platform

YAROOMS is an all-in-one workplace management platform with tools for workspace booking, hybrid work planning, visitor management, CO2 tracking, and digital signage.

We combine tech and data so you can manage your workplace smarter, not harder.

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Trusted by organizations worldwide
 

Trusted by organizations worldwide

Robalino
Cerved
Saipem
Dedalus
Verizon
Bitdefender
Columbia University
Asee
Jigsaw
Focus




















Workplace management software that has it all

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Integrated

Easily integrates with your workplace tools: Microsoft 365, Microsoft Teams, Google Calendar, Outlook, Zoom Meetings, Azure AD, and more. 

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Mobile

Simplify meeting scheduling, desk booking, and workday planning, all from the convenience of your employees' mobile devices.

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Data-smart

Gain insights about space utilization, office occupancy, no-show rates, and more. Use this data to optimize your workplace.

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Always on

A dedicated onboarding team to guide you step by step. Our support team is available 24/5 across all time zones.

Try YAROOMS for free.
Access all features for 14 days and see how it works.

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The single toolkit for end-to-end workplace management

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Space booking

Allow everyone to book workspaces that suit their needs. Set custom reservation rules and private booking options.
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Hybrid work status

Let employees to set their own hybrid work statuses (at home, in the office, on vacation) or bulk plan on behalf of your team. 
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Visitor management

Manage guest records, ensure security, access key analytics, and deliver a great visitor experience.

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Workplace analytics

Track office utilization, view booking stats, generate heat maps and more. Use these insights to optimize your workplace.
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AI assistant

Yarvis AI assistant can handle multiple reservations and recurrent bookings, locate spaces or colleagues in the office, and more.
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Wayfinding

Guide employees and visitors from point A to point B with easy-to-understand office wayfinding directions.
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Digital signage

Enhance your office experience with easily customizable meeting room display, lobby display, and digital reception assistant apps.
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Carbon dashboard

Monitor your workplace’s CO2 emissions, estimate the future use of office resources, and track your progress towards net-zero CO2.

Ready to see the big picture?

Learn how thousands of forward-thinking organizations use YAROOMS to manage
their workplaces. Join us for a Live Demo or watch the On-demand Platform Tour.

 

Ready to see the big picture?

Learn how thousands of forward-thinking organizations use YAROOMS to manage
their workplaces. Join us for a Live Demo or watch the On-demand Platform Tour.

 

Schedule live demo Platform video tour

Various companies, diverse cultures,
one remarkable workplace experience.

 

Don’t just take our word for it - hundreds of workplace professionals have rated YAROOMS highly on trusted review sites like Capterra, GetApp, Software Reviews, G2, and SourceForge.

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Workplace management: FAQ

What is workplace management?

Workplace management is the process of organizing, optimizing, and overseeing a workplace's physical and operational aspects to ensure it runs smoothly and efficiently. This involves managing resources, like office space, equipment, and technology, and coordinating people, processes, and policies to create a productive and comfortable environment for employees. Effective workplace management improves workflow, boosts employee satisfaction, reduces costs, and adapts to changing business needs, ultimately helping an organization operate at its best.

What does a workplace manager do?

A workplace manager creates and maintains an efficient, safe, and comfortable work environment. Their duties include overseeing the use of office space, managing facility operations (like cleaning, maintenance, and security), coordinating resources such as office supplies and technology, and implementing policies that ensure smooth daily operations. They also focus on fostering a positive workplace culture by managing employee needs, supporting remote and hybrid work arrangements, and collaborating with other departments to improve the work experience. Workplace managers are crucial in aligning the physical workspace with the company’s goals, ensuring the environment and resources support productivity and employee well-being.

How to create a positive working environment?

To create a positive working environment, focus on open communication, recognize and reward hard work, and offer growth opportunities so employees feel valued and motivated. Support work-life balance by offering flexibility and creating a workspace that encourages both collaboration and focus. Emphasize inclusivity and diversity, fostering a culture where everyone feels respected and connected. Finally, ensure the physical workspace is safe, comfortable, and well-maintained. A positive environment leads to happier employees who are more engaged, productive and committed to the company’s success.

What is workplace management software?

Workplace management software is a digital tool that helps organizations efficiently manage their workspace, resources, and daily operations. It offers features for coordinating office space (like desk booking, meeting room scheduling, and floor planning), tracking assets, and managing maintenance tasks. This software also often includes tools for employee collaboration, visitor management, and remote work support, ensuring smooth communication and resource allocation. By centralizing these tasks, workplace management software enables companies to optimize space usage, reduce costs, enhance productivity, and create a better employee work experience.

How to choose the right workplace management software?

To choose the right workplace management software, identify your organization’s specific needs, such as space management, desk booking, maintenance tracking, or hybrid work support. Look for user-friendly software that integrates well with your existing systems and can scale with your company’s growth. Evaluate features like real-time data analytics, mobile accessibility, and customizability, as these can enhance your ability to adapt to changing workplace demands. Check reviews, request demos, and involve key stakeholders, such as IT and HR, in the decision process to ensure the software meets everyone’s needs. Lastly, consider the software’s cost relative to its benefits, such as time savings, better space utilization, and improved employee experience, to find the best value for your organization.

Smarter workplace management starts here

 

Smarter workplace management starts here

 

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