Using the map view

1. The map view

The map view (Workplace → Map) is an interactive map of one of your location's floors. It can be used to:

• Check real-time or future space availability;
• Search for spaces, space features, or colleagues (read this article for more information);
• Book a space (read how to book a space in this article).

2. How to navigate the map view

The map view can be easily navigated using the following controls:

Location selector (1) - allows you to access floor maps of different locations in your organisation (for example, New York office and Boston office).

Floor selector (2) - allows you to access maps of different floors in the selected location (for example, ground floor in the New York office)

Search or filter option (3) - allows you to search for spaces, space features, or colleagues and see the search results directly in the map (for more information, read this article).

Date and time selector (4) - allows you to see the space availability in the future (different date or hour).

3. Available, busy, and disabled spaces

The map is a visual, real-time representation of the space statuses.

 🟢 Available spaces are marked in green. If you press on any available space on the map, you will see information about its amenities and will be able to book it:

🔴 Busy spaces are marked in red. If you press on any busy space on the map, you will see information about its amenities, who booked this space (if the organisation's visibility settings allow) and when it will be available again:

 

 🔘 Disabled (not available for booking) spaces are marked in grey. If you press on any disabled space on the map, you will see information about its amenities and the "Unavailable" status:

4. Floor statistics: how to check real-time (or future) space availability

Each floor map contains the following statistics, allowing all users to get a real-time overview of:

• Percentage of permitted floor CAPACITY (Administrators can read how to adjust the floor capacity here);
• Percentage of floor OCCUPANCY;
• Number of available spaces;
• Number of busy spaces;
• Number of disabled (non-bookable) spaces.

 

5. Occupancy vs Capacity

 

Occupancy shows how much of the available schedule (in minutes) is booked at a location. If several spaces are booked, the occupancy percentage adds up all their booked time.

• Example: If a floor has only one space, and that space operates from 8 AM to 6 PM, a booking from 8 AM to 1 PM would result in 50% occupancy. If the same floor had 50 spaces, the same booking would represent only 1% occupancy, since the calculation accounts for the total booked time across all spaces.

Capacity, on the other hand, is shown only when a capacity value is defined at the location or floor level. It indicates the percentage of desks booked at a given time of day compared to the total available capacity.

• Example: If the capacity for a floor is set to 50 desks, and 5 desks are booked at a given time, the capacity percentage will be 10% (5 booked desks / 50 total capacity x 100).