This article explains how to set up and define emergency roles - Fire safety and First aid responsibles.
Emergency roles are useful for organisations that must comply with workplace safety standards by ensuring a constant presence of Fire safety or First aid trained personnel in their locations. Jump to:
1. How to define emergency role requirements per location
2. How to assign emergency roles to users
3. Complying with workplace safety requirements
1. How to define emergency role requirements per location
To enable the emergency roles and define how many Fire safety and First aid trained employees must be always present in the location, go to Manage → Locations → Edit / Add location → Emergency. Define and save your preferences:
2. How to assign emergency roles to users
After the emergency roles are enabled in the location, they can be assigned to users. To do so, go to Manage → Users→ Edit / Add user:
The "Emergency roles" field will only appear in the Edit / Add user menu if the emergency roles are activated on the location level.
3. Complying with workplace safety requirements
If the required number of users with emergency roles are not present (do not have bookings) in the location, location managers will be informed by email, a day before the rule is violated. To comply with workplace safety requirements, they can:
- Disable all bookings during the time emergency roles are not present;
- Discuss with users having emergency roles to make the booking and come to the office.