How to configure check-in/out

This article explains how to activate the check-in/out functionality.

If you are an end-user looking for information how to check-in/out, read this article.


Jump to:

1. How to activate check-in/out

2. How to print the QR codes

1. How to activate check-in/out

The check-in/out functionality requires users to check into their desks after their booking starts.

Check-in/out can be activated on a space group level. To do so, go to Manage → Space types → Select type → Groups → Select group → Check-in.

Enable the check-in/out functionality by activating the "Require check-in" option. Then, select the check-in strategy:

  • Simple (users will be required to check-in from the browser, Teams, or Mobile).
  • QR code (users will be required to scan a QR code with the YAROOMS Mobile application).

Set the grace period - the number of minutes until the reservation which was not confirmed by a check-in is canceled and space is released.

If no check-in was performed, a 9 AM space reservation with a 15-minute grace period will be canceled automatically at 9.15 AM.

Screenshot 2021-07-25 at 10.55.17

2. How to print the QR codes

To print the QR codes that can be added to bookable spaces, go to Manage → Spaces.

Select spaces for which you want to print QR codes, and press on the "Print" icon in the bottom right corner. 

Screenshot 2022-01-18 at 15.49.17

If you are looking for more information about setting up space types and groups, read this article.