This article explains how to activate the check-in/out functionality.
If you are an end-user looking for information how to check-in/out, read this article.
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1. How to activate check-in/out
1. How to activate check-in/out
The check-in/out functionality requires users to check into their desks after their booking starts.
Check-in/out can be activated on a space group level. To do so, go to Settings → Space types → click on type → Groups → click on group → Check-in.
Enable the check-in/out functionality by activating the "Require check-in" option. Then, select the check-in strategy:
- Simple (users will be required to check-in from the browser, Teams, or Mobile).
- QR code (users will be required to scan a QR code with the YAROOMS Mobile application).
- Geo-fenced (users will not be allowed to check in if they are outside the set radius in meters)
To successfully activate the geo-fenced check-in strategy, you must firstly set the location address in the system. To do so, go to Settings → Workplace → Edit selected location → General and fill in the “Address” field.
Set the grace period - the number of minutes until the reservation which was not confirmed by a check-in is canceled and space is released.
If no check-in was performed, a 9 AM space reservation with a 15-minute grace period will be canceled automatically at 9.15 AM.
2. How to print the QR codes
To print the QR codes that can be added to bookable spaces, go to Settings → Workplace → click on the floor where the spaces are located → 🖨️ button.
Select spaces for which you want to print QR codes, and press on the "Print" icon in the bottom right corner.
If you are looking for more information about setting up space types and groups, read this article.