Setting up a new Meeting Room Display

So you got a new iPad or a digital room panel display? Let's set it up as a YAROOMS enabled panel with the YAROOMS Meeting Room Display app.

To set up a new room display, follow these steps:

  1. Open your YAROOMS web app and go to Settings → Integrations → Meeting Room Display, and press Add+
    Screenshot 2024-04-25 at 12.37.29
  2. Download the Meeting Room Display app from the AppStore or GooglePlay.
    If you're using a display device that requires an APK, please contact
  3. Once you open the app on the tablet, you will see the "Register device" screen:

    Screenshot 2024-04-25 at 10.43.54

  4. As indicated in the photo above, you will need to fill in the "Enter your activation key" field.
  5. Please return to your Yarooms account, click on the "Show QR code" button, and use the Activation Key (located above the QR code) to activate your device.

    Screenshot 2024-04-25 at 12.22.40
    Even if you exit the configuration page, the Activation Key will continue to be displayed on the Yarooms device list page, as shown below.
    Screenshot 2024-04-25 at 10.45.31
  6. Then, complete the device's setup in the web application. In the “Details” tab, specify the device’s:
    • Name (this will show up on the device interface)
    • Location
    • Floor
    • Space
    • Language
    • Default duration (default booking duration used in quick booking).
  7. Use the “Design” tab to modify your room display’s interface (colors, time and date format, add background image, etc.) and behaviours.

Skip booking form - available only if space group has custom booking strategy enabled and the current interval is free.

Require login actions - if set to "Yes", a modal containing a QR code will appear when trying to perform an action (book space, check in, end or extend the booking) from the meeting room display. To authorize the action, this QR code must be scanned with the phone camera. The user will be redirected to the web app to approve or cancel the pending action. After that, the meeting room display will show the success (or failure) message.


List of components & their functions



Booking button

Shows the booking button on the tablet and allows booking.


Shows who is the booker.


Shows the meeting controls (extend, end, confirm).

Next meeting

Shows the next meeting details (bottom, above red banner).

Meeting details

Shows the meeting title, hours and booker.


Shows the left sidebar schedule.


Shows title and clock on the header.

Meeting title

Shows the meeting title.

  7.    Save your selection. The newly created device will appear in the list with the status: “Active”.