This article explains how to set up workplace services in YAROOMS by creating service categories, adding individual services, and configuring their availability and access rules.
Jump to:
1. What are workplace services?
2. How to configure workplace services?
1. What are workplace services?
In YAROOMS, workplace services refers to any kind of shared service or physical resource (from tea & coffee to chairs and monitors) that can be requested when making a booking.
When the user makes a booking and orders a service, a notification is sent to the service owner, who is responsible for providing it.
2. How to configure workplace services?
In YAROOMS, you can set up workplace services by defining service categories and the services within them.
For example:
| Category | Service |
|---|---|
| Catering | Sandwich, Coffee |
| Hardware | Laptop, Headphones |
| Maintenance | Cleaning, Cable Management |
You must create at least one service category before you can add any services.
Step 1: Create service categories
Go to Settings → Services. Click “Manage Categories”. Press Add+ to create a new category.
Give the category a name (e.g. Catering, Maintenance), then save.
Once your categories are set, you can start adding services.
Step 2: Add services
After creating a category, click “Back to Services”. Press the Add+ button to create a new service.
In the Details tab, fill out:
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Active: Set to “Yes” to make the service available for booking.
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Name: Enter the name of the service (e.g. Coffee, Laptop).
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Category: Select one of the categories you created earlier.
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Type:
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Shared service → can be booked multiple times during the same time interval.
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Physical resource → has real-time availability.
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Allow quantity: Set to “Yes” if users should specify the number of items needed.
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Description (optional): Add extra details about the service.
Switch to the Access tab to define:
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Space types: Where the service can be booked (e.g. meeting rooms, desks).
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User teams: Who can book the service.
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Owners: Who gets notified when the service is requested (can be one or multiple users).
In the Locations tab, set:
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Availability by location: Where the service can be booked.
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Cost per location: Specify the price (if applicable).
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Quantity per location (for physical services): Helps prevent overbooking and tracks usage.
Repeat these steps for every service in your offering. Once everything is set up, your employees can start booking the services they need.