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Assigned spaces and auto-booking

This article explains how to assign spaces (for example, desks) to users on different days and how auto-booking works.

You can easily manage assigned seating policies in your office by designating a workspace for a specific user on different days. To do so, go to Settings → Workplace → click on the floor where the space is on → click on the name of the space → Assignment and select the user and the days the space is assigned to him/her. 

In the example below, Andra Ionita will be using the IT#1 desk on Mondays, Tuesdays and Fridays while on the remaining days the space will be available for all other users who have access to the space group.

You can also activate the auto-booking, meaning that YAROOMS will save Andra's time by automatically booking the space for her on the assigned days. At midnight, the system checks if Andra already has an existing booking; if she doesn’t, it will create one as described above.
If she does, no additional booking will be made.

Screenshot 2025-09-10 at 13.54.05

🚨 Please note that a space can be assigned to only a single user.