Digital desk sign for dynamic teams

A desk booking sign is a small digital device mounted on or near a desk that shows real-time availability and lets users book, check in, or release the space — right at the desk.

They're ideal for any organization with flexible seating — including hot desking setups, hybrid workplaces, enterprise offices, and co-working spaces. If you want better visibility and control over desk usage, they're a strong fit.

They solve visibility and coordination issues in flexible workplaces. No more guessing which desks are available, dealing with ghost bookings, or wasting time trying to find teammates. They bring real-time clarity to shared spaces.

The signs integrate directly with the YAROOMS desk booking system. When a desk is booked through YAROOMS, the sign updates automatically. Employees can also book or check in directly on the device, and changes are reflected in YAROOMS.

Yes. Our desk signs allow on-the-spot booking through a touchscreen, QR code, or badge tap — perfect for walk-ins or last-minute changes.

Yes. Our desk signs display the user's name or profile once they check in, making it easier for teams to find each other and avoid confusion.

Yes, even small teams benefit from better visibility and real-time booking. Especially in hybrid setups, these signs prevent confusion, improve space usage, and help maintain order without micromanagement.

Absolutely. They're ideal for shared environments — showing real-time availability, handling frequent check-ins, and giving each member a personalized experience without needing permanent assignments.

Booking apps work great, but desk signs add on-site visibility: employees can visually see availability without opening their phone or laptop, check in at the desk, and book on the spot.

They offer reliable data, reduce manual tracking, and improve space efficiency. Teams can see what's actually being used — not just what was booked — and adjust layouts, policies, or cleaning schedules based on real behavior.