Product Updates

Collect the information your teams need with every booking, such as a client or project code, a room layout, or the equipment to set up. Administrators build fields once in Settings → Custom fields and add them to the booking form of any space group, as optional or required. Learn how to set them up.

• Six field types. Short text, long text, number, yes / no, single choice, and multiple choice, each with optional help text shown under the field.
• One form per space group. Choose the fields, their order, and which ones are required for each group, or add a field to many groups at once from the Booking fields tab.
• No booking is lost. Bookings made from Outlook, Google Calendar, the mobile app, or the API save as Incomplete when a required answer is missing, and the booker gets an email to complete them. Filter incomplete bookings and export the answers from the Bookings list.

The redesigned YAROOMS workplace interface is now generally available as an opt-in. It brings a modern look and faster, clearer screens across the app, starting with the interactive office map, the timeline, bookings, analytics, and settings. Administrators with full rights can switch their organization from the Try the new workplace experience panel by clicking Try it now. Our target date for migrating every client to the new interface is November 15, 2026.

• Opt in today. One click switches your whole organization. Preview the new look from the screenshot in the panel before you decide.
• Nothing to migrate. All existing functionality and data carry over. Your locations, floors, spaces, bookings, and settings stay exactly where they are, and the API and integrations are unaffected.
• Automatic migration by November 15, 2026. Organizations that have not switched by then will be moved to the new interface. Opt in early to give your team time to get familiar with it.

Administrators can now manage their YAROOMS workspace by asking Claude, ChatGPT, or any other MCP client. Every action runs with your YAROOMS permissions, so you can only change what you already manage in the web app. ("Create a location called Atlas Office with two meeting rooms: Orion for 6 people and Vega for 10.")

• Workplace setup. Create and update locations, opening hours, floors, space groups, space types, and amenities. Upload floor maps, space photos, and company logos from a link or an image.
• People and access. Add, update, suspend, or deprovision users, move them between teams and locations, manage roles and permissions, and review the audit log.
• Services, workflows, and visitors. Manage booking workflows, services and cost centers, the visitor blacklist and address book, and booking webhooks.

Set how many people you expect in a meeting room without inviting them by name. Pick Number under Attendees to set a headcount, or People to invite colleagues as before.

• Capacity warnings. YAROOMS warns you when the headcount exceeds the room's seats. Pick another room or proceed anyway.
• Seat-based occupancy. Room utilization now counts seats used, not only time booked. Headcounts also appear in booking details, the Bookings list, and exports.
• Can be required. Administrators can make the number of attendees a required field per space group.

The Visitor Management section has been rebuilt from the ground up with a new interface and a new analytics module. It is available today to every YAROOMS account with Visitor Management enabled. Administrators can switch their organization over in one click from the Try the new VM now panel at the top of any Visitor Management page.

All existing functionality and data carry over. Your visits, address book, blacklist, reception devices, badge templates, and registration flows are exactly where you left them, so there is nothing to migrate and nothing to re-configure.

On September 30, 2026, every organization that has not yet switched will be migrated automatically. No action is required on your side. If you want to preview the redesign before then, enable it now and give your reception team time to get familiar with it.

• New dashboard. A faster visits table with clearer statuses (awaiting arrival, confirmed, checked in, checked out, canceled, no-show), a slide-in visit detail panel with the full activity timeline, and a redesigned register drawer for adding visits and contacts. Expected arrival times are now recorded on each visit.
• Visitor analytics. A brand-new analytics screen: visits over time, no-show rate, unique and repeat visitors, arrivals by hour and weekday, peak concurrency, pre-registration lead time, busiest locations, top hosts, and top visiting companies. Filter by date range, location, and visitor type.
• CSV import and export. Import visits, address-book contacts, and blacklist entries from a CSV file with per-row validation, and export the filtered dashboard to CSV.
• Reception devices. Tablet-faithful previews of the kiosk screens and printed badges as you edit them, plus simpler device pairing via QR code.
• Registration flows. A step-by-step flow editor with a visual timeline of each step, and one-click invitation resend from the visit details.
• Fully translated. The new experience ships in English, German, Spanish, French, French (Canada), Italian, Portuguese (Brazil), Romanian, and Ukrainian.

You can now print badges for a whole group in one action from the Visitor Management dashboard. Select multiple expected visitors and generate a single print-ready PDF, ahead of arrival, so groups (tours, training, interview days, events) do not queue at the door while each badge prints one at a time.

The bulk PDF reuses your existing badge template, size, logo, and company name, so pre-printed badges match the ones printed automatically at check-in. Print it on the badge printer configured in YAROOMS, or download it and print on any office printer.

• Multi-select on the dashboard. Row checkboxes plus select all, working with your current filters (date, location, host, visitor type, status, purpose of visit), so you narrow to one group and select it.
• One badge per page. Each badge is rendered at your configured size, in dashboard order, so the printed stack matches what you see on screen.
• Print-ready PDF. Print to your configured badge printer, or download and print on any office printer.
• Re-print and late additions. Regenerate a batch after a correction, or select only newly added visitors to print a follow-up PDF without redoing the whole set.
• Available where badge printing is on. Bulk selection appears only in locations with badge printing enabled, and pending-registration visitors are not selectable. The automatic at-check-in printing flow is unchanged.

Visitors can now check themselves out at the reception device, with no staff assistance needed. They tap the Check-out card, scan the same QR code they used to check in, and they are done. If they do not have the code handy, they can check out with their email instead.

Self check-out keeps your on-site records accurate: each check-out time is recorded and shown in the Visitor Management dashboard in near real time, so you always know who is still in the building.

• Enable per location. Self check-out is off by default. Turn on the new Enable Check-Out toggle in a location's Visitor Management settings to show the Check-out card on its reception device.
• Email fallback. No code? Visitors enter the email from their visit to check out instead.
• Camera-aware. If the device camera is unavailable, the email option appears automatically so visitors can still check out.
• Accurate on-site list. Check-out times land in the Visitor Management dashboard in near real time, with checked-out visitors clearly separated from active ones.

The timeline can now show every floor of a location at once. Pick All floors in the floor selector and the whole building appears on a single timeline, with each floor as a collapsible header row in the order your admins set. Expand a floor to work with its spaces exactly as before, with the same statuses, bookings, and interactions.

Your expanded and collapsed floors are remembered between sessions, and floors load as you scroll so large buildings stay fast. Timeline statistics are now filter-aware too: when you search or filter spaces, the capacity and occupancy numbers update to reflect only the spaces that match, so the stats always describe what you are looking at.

• All floors view. See the entire location on one timeline, with collapsible floor rows in your admin-defined order.
• Remembers your layout. Expanded and collapsed floors persist across reloads and sessions.
• Fast for big buildings. Floors and their spaces load progressively as you scroll.
• Filter-aware statistics. Capacity and occupancy reflect the spaces matching your current search or filters, not just the full floor.

Visitor registration now supports a purpose of visit field. Enable it per location to ask visitors to pick a reason for their visit (such as Interview, Meeting, Lunch, or Delivery) from a list of options you control.

The purpose is stored on each visit, not on the contact, so returning visitors can have a different reason every time. The field shows up across self-registration, the reception device, and the dashboard.

• Per-location configuration. Each location has its own list of dropdown values, plus a toggle to make the field optional or required.
• Built-in "Other" option. Visitors who do not see their reason in the list can pick "Other" and type a custom one.
• Dashboard column and filter. The visits table shows a new purpose of visit column, filterable so you can quickly find all interviews, deliveries, or any custom purpose.
• Shown across every registration flow. Self-registration link, on-site reception device, and the dashboard's Add visit and New contact forms.

Workflows are now built as a sequence of blocks. Instead of a flat trigger plus filters plus actions setup, you can chain triggers, conditions, actions, and delays in any order, building multi-step automations that respond to bookings the way you actually want them to.

The new visual builder lets you drop blocks one after another: start with a trigger, branch on conditions, pause for a delay, and run actions exactly where you need them. Existing workflows have been migrated automatically and continue to run without changes.

Administrators can now author their own pages inside YAROOMS. Write in Markdown, see a live preview as you type, publish the page to your tenant, and optionally surface it in the left menu next to standard items like Workplace or Calendar.

Custom pages are designed for content that does not need a dedicated module: handbooks, office policies, contact lists, FAQs, location info. No engineering involvement required.

• Markdown editor with live preview. Headings, lists, links, tables, code, and blockquotes render side by side as you type.
• Custom URL slug. Each page is reachable at /pages/{slug}. The slug is generated from the title and can be edited later.
• Published or hidden. Toggle visibility from the General tab. Hidden pages stay editable but are not visible to readers.
• Place pages in the menu. Surface them inside Workplace, Calendar, Visitor management, Services, Settings, or Account, or as their own top-level item. Pin the entry before or after an existing item, or append it at the end.
• Tenant-wide read access. Once published, every authenticated user in the tenant can read the page.

Microsoft and Google SSO now run through the YAROOMS identity broker at id.yarooms.com. Administrators no longer need to create and maintain an Azure app registration or a Google Cloud OAuth client just to let employees sign in with their work account.

The broker handles the OAuth and OpenID Connect plumbing on your behalf, so SSO can be turned on in minutes from the YAROOMS admin panel -- no IT ticket, no client secrets to rotate.

• One-click setup for Microsoft (EntraID) and Google login -- no app registration required on your tenant.
• Centrally managed credentials -- secrets and certificates are rotated by YAROOMS, not your admins.
• Same user experience on web and mobile, with sign-in flowing through id.yarooms.com.
• Existing tenants keep working. If you already use a custom Microsoft or Google app registration, it continues to function -- migration is optional.

Two new capability areas are now available through the YAROOMS MCP server, expanding what AI assistants like Claude and ChatGPT can do on your behalf.

The YAROOMS MCP server is now live, letting AI assistants like Claude and ChatGPT connect directly to your YAROOMS account and take action -- no app switching, no clicking through menus.

MCP (Model Context Protocol) is an open standard that lets AI agents interact with external tools. Once connected, your AI assistant can handle the full range of YAROOMS actions just by asking.

• Book, modify, or cancel rooms and desks. ("Book me a desk in London for tomorrow from 9 AM to 5 PM.")
• Check availability across all your locations. ("Find an available room for 8 people at any Bucharest office this afternoon.")
• Set your work status -- in-office, remote, or away. ("Set me as remote for Friday.")
• Register and manage visitors. ("Register Alex Morgan as a visitor for Tuesday at 2 PM.")
• Find colleagues and view their schedules. ("Is Maria in the office today, and when is she free?")
• Approve or reject pending booking requests directly from chat.
• Check in and out of spaces with a single message.

The YAROOMS mobile app now supports the same SSO login options available on the web app. Users on both iOS and Android can sign in using their organization's single sign-on provider, including Microsoft (EntraID), Google, and SAML 2.0.

This update brings the mobile login experience in line with the web app, making it easier for organizations to enforce SSO-only access across all devices.

Quickly bookmark the desks you use most and book them faster. Favorite Spaces removes the friction from repeat bookings, so getting to your preferred desk takes seconds instead of a full search.

• Star any desk as a favorite from the map view or the timeline view.
• Favorites appear at the top of the Timeline so you can check availability and book without scrolling.
• No limit on favorites -- save as many desks as you need across different floors and locations.

When adding attendees to a booking, you can now mark each person as "In person" or "Virtual." Attendees receive an email with options to confirm how they will attend. Visitor management invitations are only sent after an attendee confirms physical attendance, so virtual participants and those who haven't responded won't receive unnecessary visitor registration emails.

• Tag each attendee as "In person" or "Virtual" when creating a booking.
• Attendees confirm their attendance via a one-click email link.
• Visitor invitations are only triggered after physical attendance is confirmed.
• Works across YAROOMS bookings, Outlook sync, and Google Calendar.

Several improvements to workplace services make it easier to organize, book, and track services across your organization.

Yarvis is an AI workplace assistant that lives inside Microsoft Teams and email. Instead of navigating another app, employees simply send a message and Yarvis handles the rest.

Here is everything Yarvis can do today.

You can now customize the YAROOMS Outlook Add-in with your own company branding.

Set a custom display name, upload your logo, and choose an accent color directly from Integrations -> Microsoft 365 -> Outlook Add-in.

Changes made in-app take effect immediately.

To update the name and icon displayed in the Outlook ribbon, simply re-download the manifest and re-deploy it in your Microsoft 365 Admin Center.

Workplace maps now include Points of Interest (POIs), making it easier for employees and visitors to find key facilities.

Beyond desks and meeting rooms, maps can now highlight essential amenities such as coffee stations, printers, restrooms, and first-aid kits.

This update improves office navigation and saves time by helping users locate what they need quickly and independently.

• Tag points of interest with custom icons to match your workplace layout and improve visual recognition.
• Add details to each POI, including descriptions and opening schedules.
• Display POIs on maps and floorplans for clear wayfinding across the workplace.

The mobile app's Map View has received significant improvements for a better space planning experience.

• Space availability at a glance – Space dots now show how busy a space is. A bigger outline indicates more bookings.
• Booking timeline bar – See exactly when spaces are available throughout the day.
• Enhanced user photos – Quickly identify favorites and colleagues with emergency roles highlighted.

Several usability enhancements have been introduced to improve the booking experience.

• Space availability indicators – Booking density is now shown through outline sizes for quick visual assessment.
• Space booking timeline bar – Displays exact availability windows for each space.
• Change booked space option – Easily switch spaces directly from your booking.
• User picture enhancements – Star ratings and emergency role indicators are now visible on user photos.

Organizations can now customize email templates with company logos and brand colors. This feature is accessible via Branding → Emails in your account settings.

Additional email customization options are planned for future releases.

The YAROOMS Visitor Management System now allows you to print visitor badges as soon as guests check in, streamlining the reception process and improving security.

Automated screening now checks pre-registered and self check-in visitors against company blacklists using email addresses and names, preventing unauthorized access to your facilities.

A dedicated landing page now consolidates all daily check-ins requiring attention. Access it via the main menu, Teams tab, or directly from email reminders.

Users can now modify booked spaces directly from the edit booking window for single-date reservations within the same space group.

A new "Registered by" column tracks registration sources — receptionists, hosts, self-registration, email, or data imports — improving transparency and accountability.

Just like in the YAROOMS mobile app, you can now see who's in the office today directly in the web app. The widget appears alongside occupancy and availability data in map and timeline views.

A comprehensive update to workplace services management brings new organizational capabilities and improved visibility.