Stay informed about the latest features, improvements, and enhancements to the YAROOMS Workplace Management Platform.
The YAROOMS mobile app now supports the same SSO login options available on the web app. Users on both iOS and Android can sign in using their organization's single sign-on provider, including Microsoft (EntraID), Google, and SAML 2.0.
This update brings the mobile login experience in line with the web app, making it easier for organizations to enforce SSO-only access across all devices.
Quickly bookmark the desks you use most and book them faster. Favorite Spaces removes the friction from repeat bookings, so getting to your preferred desk takes seconds instead of a full search.
When adding attendees to a booking, you can now mark each person as "In person" or "Virtual." Attendees receive an email with options to confirm how they will attend. Visitor management invitations are only sent after an attendee confirms physical attendance, so virtual participants and those who haven't responded won't receive unnecessary visitor registration emails.
Several improvements to workplace services make it easier to organize, book, and track services across your organization.
Services are now organized into categories and subcategories. When booking, employees see subcategories to quickly find the right service.
Add a note when selecting a service (e.g., dietary restrictions, special instructions). Notes appear in the service owner's email notification, the booking details page, and the services dashboard.
Define which department or accounting category a service belongs to. Use a name, a code -- whatever works for your organization. Assign it to a service, and it will show up in services analytics for easy spending tracking.
Yarvis is an AI workplace assistant that lives inside Microsoft Teams and email. Instead of navigating another app, employees simply send a message and Yarvis handles the rest.
Here is everything Yarvis can do today.
Employees book desks and meeting rooms through natural language. "Book me a desk near the marketing team tomorrow" or "Find a room with a projector for 10 people at 2 PM" -- Yarvis checks availability, applies booking rules, and confirms in seconds. Complex requests like booking 6 desks across recurring dates are handled in a single message.
Yarvis checks calendars across Outlook, Google Calendar, and YAROOMS, finds overlapping availability for all attendees, and books the room, sends invites, and reserves nearby desks -- all in one step.
CC Yarvis on a guest email and it creates the visitor pass, books a meeting room, reserves parking, and sends directions -- without any manual follow-up.
CC yarvis@yourcompany.com on any email thread and Yarvis picks up the context, books rooms, reserves desks, registers visitors, and sends confirmations. No app switching or manual follow-up required.
The moment someone adds Yarvis in Teams, it scans their calendar and suggests fixes before conflicts happen. Double-booked rooms, missing room reservations, and back-to-back meetings without breaks are flagged automatically.
Badge through the gate and Yarvis checks you in with full context for the day -- your desk, your meetings, nearby colleagues, and your first meeting of the morning.
"The projector in Room 4B stopped working" -- Yarvis logs the maintenance request and notifies the right team.
You can now customize the YAROOMS Outlook Add-in with your own company branding.
Set a custom display name, upload your logo, and choose an accent color directly from Integrations -> Microsoft 365 -> Outlook Add-in.
Changes made in-app take effect immediately.
To update the name and icon displayed in the Outlook ribbon, simply re-download the manifest and re-deploy it in your Microsoft 365 Admin Center.
Workplace maps now include Points of Interest (POIs), making it easier for employees and visitors to find key facilities.
Beyond desks and meeting rooms, maps can now highlight essential amenities such as coffee stations, printers, restrooms, and first-aid kits.
This update improves office navigation and saves time by helping users locate what they need quickly and independently.
The mobile app's Map View has received significant improvements for a better space planning experience.
Several usability enhancements have been introduced to improve the booking experience.
Organizations can now customize email templates with company logos and brand colors. This feature is accessible via Branding → Emails in your account settings.
Additional email customization options are planned for future releases.
The YAROOMS Visitor Management System now allows you to print visitor badges as soon as guests check in, streamlining the reception process and improving security.
Automated screening now checks pre-registered and self check-in visitors against company blacklists using email addresses and names, preventing unauthorized access to your facilities.
A dedicated landing page now consolidates all daily check-ins requiring attention. Access it via the main menu, Teams tab, or directly from email reminders.
Users can now modify booked spaces directly from the edit booking window for single-date reservations within the same space group.
A new "Registered by" column tracks registration sources — receptionists, hosts, self-registration, email, or data imports — improving transparency and accountability.
Just like in the YAROOMS mobile app, you can now see who's in the office today directly in the web app. The widget appears alongside occupancy and availability data in map and timeline views.
A comprehensive update to workplace services management brings new organizational capabilities and improved visibility.
Organizations can now create service categories (Catering, Cleaning, IT Support, Equipment Setup) with specific services nested underneath for better organization.
Workplace managers can now set a cost for each service in the local currency of that location, enabling accurate cost tracking across global offices.
The booking interface reorganizes services by category with real-time cost calculations and totals display for transparent pricing.
A new dashboard displays booked services organized by room and floor with color coding, booker information, quantities, and timeframes.
Enhanced analytics include Service Category filters and cost data when locations are selected for comprehensive reporting.
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