How do you manage a meeting room booking?

There are a few different ways to manage meeting room bookings, depending on the software you are using. Generally, you will have an overview (office map, list, etc.) where people can view available meeting times and make a booking which is later is confirmed and added to their calendar. Sometimes people will just reserve the room by emailing or contacting someone in charge of bookings, asking that person to add it to the calendar manually. Other businesses have booking systems in place, so that people can make reservations without having to contact someone else. It is advised to have one cent

What is a meeting room booking system?

A meeting room booking system is a web-based or mobile app that allows for the online booking of conference rooms and other meeting facilities. A meeting room booking application provides an interface for people to see the availability of collaboration spaces and reserve them. A typical system will allow users to self-schedule and reserve meeting slots using a web or mobile application.

Who uses a booking system?

A booking system can be used by any business that wants to embrace the hybrid work solution and wants to make sure their rooms and desks are well-planned in advance and secure (including from a sanitary perspective).

What should I look for in a room booking system?

When looking for a meeting room booking system, the needs of your organization will dictate what to look for. However, there are some common components that every room booking application should be able to provide. For example, unrestricted staff access to book meeting rooms online and check-in/check-out rules for legitimate reasons. Beyond these basics, the choice of a booking system should vary depending on: How your team manages meetings (remotely or in person); Where they'll be held (in-house or outside); Whether you need specific room amenities or services like catering and AV equipment.

How do I set up a meeting room booking in Outlook?

Outlook allows you to set up a meeting room booking in a relatively easy way. All you have to do is click on the date you want to make the booking for, enter the subject and the start/ end time of the meeting, click on “Scheduling Assistant”, then on “Add rooms”, then on “Add attendees”, and, finally, on “Send.” Adding the YAROOMS add-in for Outlook will enable you to make the entire process easier, have a bird's eye view of the entire calendar, and benefit from the other features that come with YAROOMS (such as ensuring the meeting room is not overcrowded, or that different meetings do not ov

What does room capacity mean?

Room capacity is the maximum number of people that a room can accommodate. It usually takes into account the number of seats and the amount of space needed for people to move around.

How do you find the maximum safe occupancy of a meeting room?

In the post-pandemic office, two meters or six square feet per person is a good rule of thumb for a meeting room. Various research and predictive modeling studies have shown that any workplace with a rate higher than 40% cannot effectively deal with social distancing.

ProDXV | Yarooms Partners

Interactive display solutions designed for 24/7 use

ProDVX is a trusted Dutch manufacturer of interactive display solutions with over 20 years of experience. They specialise in developing secure and durable products designed to ensure business continuity. Their diverse product range includes touchscreens, signage displays, Panel PCS (7 to 37 inches), box PCs and various accessories such as mounts, stands, and peripherals. Additionally, they offer (remote) device management tools and provide support throughout every stage of a project to ensure smooth installation and integration. With an in-house development team, ProDVX creates innovative and accessible solutions for businesses of any size.

The combined power of ProDVX and Yarooms

Together, Yarooms and ProDVX deliver high-quality, secure office solutions. Our joint solutions meet the needs of modern businesses, enhancing workplace efficiency and user experience both in the office and when working from home. By combining our expertise, ProDVX and Yarooms provide customers with the technical and commercial support they need.

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No longer optional: digital communication in the workplace

Digital communication has completely transformed the modern workplace. Think back to the early days of office technology with the humble typewriter and the mechanical calculator. These tools paved the way for the innovations we see today – and there are plenty of them!

In this WorkplaceWhiz episode, Cosmin Patlageanu (CMO, Yarooms) spoke to Natalia Vorontsova, Senior Account Manager at ProDVX Europe, about the fascinating intersection of technology and workplace dynamics, with a particular focus on digital communication revolutionizing the way we connect, collaborate and create in the workplace. Tune in!

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