Workplace management in government & public sector

Q: Can YAROOMS help us prove that our real estate is underused?

Yes. You'll get detailed [analytics](/solutions/workplace-analytics) on how often desks and rooms are booked — and actually used. This helps make the case for reducing space, reallocating desks, or optimizing floor plans across departments.

Support hybrid work, eliminate space waste, and ensure compliance with a platform designed for the pace and complexity of public sector operations.

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YAROOMS workplace management for government - desk and room booking on desktop and mobile

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Workplace management platform for government agencies

If you're responsible for facilities, IT systems, HR policy, or hybrid work strategy in a government agency or public institution, you've likely faced:

Offices sitting half-empty while space requests keep growing

No clear data on who's working in-office and when

Confusion around hybrid work rules and no easy way to track compliance

Visitors, contractors, or partner agency staff arriving without a plan

IT strain from disconnected tools and legacy systems

Manual audit and policy reporting that slows decisions and increases operational risk

How YAROOMS supports government agencies

YAROOMS is a one-stop platform to manage hybrid work, shared spaces, and visitors — plus get the data you need for reporting and better planning. Built for the structure, scale, and compliance needs of government agencies.

Flexible space booking

Interactive floor maps

Staff can book desks and rooms directly from an interactive office map showing real-time availability.

Flexible space & resource types

Support various space types: hot desks, assigned desks, meeting rooms, parking lots, and more.

Pre-booking and recurring reservations

Allow employees to reserve their spaces in advance or set up recurring bookings to match their in-office routine.

Desk and room booking for government - interactive map and mobile booking

Hybrid work with structure and accountability

Hybrid work status calendar

Employees can plan their hybrid schedule by setting a status. Everyone can see who’s where in a shared team calendar.

Work from home threshold

Define your hybrid work policy (e.g. 2 days/week in the office or 50/50 over two weeks). Employees plan their schedules accordingly.

Hybrid work analytics

Managers can easily see who’s been in the office and how it matches your hybrid policy. No chasing, just clear information when it’s needed.

Hybrid work status and team calendar for government agencies

Professional visitor & contractor management

Smart check-in workflows

Visitors check in using a modern digital reception application. The visitor management system automatically notifies hosts.

Custom registration by visitor type

Set custom registration flows for contractors, vendors, or inter-agency guests — including document uploads, photo capture, or policy consent.

Compliant digital visitor logs

Automatically capture visit history, host details, and timestamps — supporting audit trails and incident tracking.

Visitor management and check-in for government - digital reception and visitor logs

Easy integration with your technology stack

Outlook & Teams integration

Employees can book resources directly from Outlook or Teams, without switching apps.

Single sign-on (SSO) integration

Activate SSO and automatic user provisioning. Everyone gets the right access, without the IT overhead.

Flexible hardware options

YAROOMS applications are hardware agnostic. Use what works best for your organization — no need to replace devices or commit to a specific brand.

Integrations for government - Outlook, Teams, SSO and hardware options

Data-driven space optimization

Utilization dashboards

Track usage of desks and meeting rooms over time. Identify what’s overbooked, underused, or misaligned with your policies.

Office heat maps

Visualize occupancy patterns by location to inform real estate planning and shift scheduling.

Hybrid behavior analysis

See when and how often employees come in, helping you evaluate and evolve hybrid work models with confidence.

Workplace analytics and utilization for government - dashboards and heat maps

Secure and compliant workplace management

Industry-leading certifications

Our commitment is backed by ISO 27001, ISO 27701, ISO 9001, ISO 14001, SOC2 Type 2, and GDPR compliance.

Strict safeguards

We have strict safeguards in place to ensure the safe development and deployment of the YAROOMS platform.

Built for compliance

Designed for the structure, scale, and compliance needs of government agencies and public institutions.

YAROOMS security and compliance - certifications for government

Less chaos. More control.

With YAROOMS, government agencies can:

Eliminate space waste and align supply with demand

Track who's in the office and enforce hybrid work policies

Manage visitors, contractors, and partners with compliant logs

Integrate with existing IT and reduce manual overhead

Get the data you need for reporting and planning

One platform. Built for the way government agencies work.

Success Story

YAROOMS is simple, beautiful and very user-friendly

We were happy to adopt a solution that everyone can start using in minutes — it’s that straightforward. The floor map makes a big difference when booking spaces; not all solutions we looked into provided this much visibility. YAROOMS has become our key tool in building a future-proof workplace strategy. — Emily Rodríguez, HR Coordinator

Read the full story

FAQ: YAROOMS for government agencies

We capture who’s in the office based on desk and room bookings, check-ins via mobile app, QR code, Wi-Fi, or location, and daily status set by employees (in-office, remote, vacation). You’ll get clear reports showing who was in, how often, and whether they’re following your hybrid policy.

Yes. YAROOMS allows booking on behalf of others. Delegated access can be set so executive assistants, team admins, or reception staff can reserve spaces for their colleagues, leadership, or guests.

Absolutely. You can control visibility and booking rights. For example, making HR, legal, or executive rooms visible only to those departments.

You can enable check-ins (Wi-Fi, geofencing, or QR codes) and configure time limits for no-shows. If someone doesn’t check in, the space can be released for others.

Yes. You can define hybrid work rules like 2 days per week, 3 days every two weeks, 50/50 model, or anything else. When employees plan their weekly status, they’ll be prompted to follow the rules you’ve set.

YAROOMS is hardware agnostic. You can use Android tablets, iPads, kiosks, or other devices. We also have partnerships with providers for purpose-built room panels if needed.

Yes. You can create different workflows for visitors, contractors, or external partners. You can request things like ID upload, NDA signature, contact details, and more.

Yes. You’ll get detailed analytics on how often desks and rooms are booked — and actually used. This helps make the case for reducing space, reallocating desks, or optimizing floor plans across departments.

The platform is designed to be flexible. You can easily update policies, user groups, desk assignments, or access rules as departments change — without IT intervention. Admins can make these changes directly in the system.

Manage your workplace smarter

Learn how forward-thinking government agencies use YAROOMS to manage spaces, resources, and people experiences. Join us for a Live Demo or watch the On-demand Platform Tour.