Unclear office attendance
Teams see who is in, who is remote and when office days are planned.
Workplace management software for banks and financial institutions
Secure desk, meeting room and visitor management for banks, insurers and investment firms. Built with the access controls, audit trails and certifications your security team requires, including SOC 2 Type II and ISO 27001.
Last updated: October 5, 2026
- Floor maps
- Access control
- Visitor registration
Trusted by innovative organizations worldwide
What is YAROOMS?
YAROOMS is a workplace management platform that helps banks, insurers and financial services firms manage desks, meeting rooms, visitors and parking in one secure system.
Is YAROOMS secure enough for banks?
Yes. YAROOMS is independently certified to SOC 2 Type II, ISO 27001 and ISO 27701, is GDPR compliant, and can be deployed self-hosted for banks that need to keep workplace data inside their own infrastructure.
| Requirement | How YAROOMS meets it |
|---|---|
| Information security | SOC 2 Type II and ISO 27001 certification |
| Privacy management | ISO 27701 certification and GDPR compliance |
| Data residency and control | Self-hosted deployment option |
| Identity and access | SSO with Entra ID and Okta; role-based permissions down to individual rooms |
| Audit trail | Timestamped booking and visitor records, searchable for reviews |
| Discretion | Incognito bookings and hidden rooms for confidential meetings |
| Quality and environment | ISO 9001 and ISO 14001 certification |
What bank workplace challenges does YAROOMS solve?
YAROOMS helps financial institutions remove daily friction from office attendance, shared spaces, visitors and secure access.
Hard-to-book shared spaces
Employees reserve desks, rooms and parking before they arrive.
Poor office-day experience
People find spaces, colleagues and resources without friction.
Sensitive rooms exposed to everyone
Room visibility and booking rights stay limited by role or team.
Visitor logs scattered across tools
Every visit is recorded with timestamps, host details and history.
Workplace tools that fail IT review
SSO, permissions and deployment options support security checks.
Access control and security for sensitive banking spaces
YAROOMS lets banks decide exactly who can see and book each space, so executive suites, trading areas and HR rooms stay restricted to authorized staff.
Room-level access control
Viewing and booking rights can be limited by user, team or role.
Booking approvals
Requests for sensitive or high-priority rooms are routed to a manager for sign-off.
Incognito bookings
Rooms and meeting details can be hidden from general staff for confidential meetings.
Single sign-on
SSO through Entra ID or Okta keeps access tied to the bank’s existing identity policies.
Desk booking and hybrid work for banks
YAROOMS lets bank employees book desks, team neighborhoods and parking on interactive floor maps. A shared calendar shows everyone who’s in the office each day.
Interactive floor maps
Employees book hot desks, team neighborhoods and assigned seats on a live map of the office.
Hybrid work calendar
Employees set their work status, so everyone can plan in-office days and team collaboration.
Parking booking
Employees reserve parking at headquarters and branches in the same app they use for desks.
Digital desk signs
Desk signs show availability at each desk and work on hardware of your choice.
Meeting room scheduling without double bookings
YAROOMS prevents double bookings by checking every instance of a recurring meeting for conflicts before the booking is confirmed.
Two-way calendar sync
Every booking stays in sync with Outlook, Microsoft 365 and Google Calendar.
Check-in and auto-release
Unclaimed rooms are released automatically through QR code, geofencing or Wi-Fi check-in rules.
Delegated booking
Executive assistants book rooms on behalf of executives, with calendar sync and clear ownership.
Services requests
Catering, AV setup or cleaning requests can be added to a booking for client presentations, board meetings and other events.
Room panels
Panels outside each room show live availability and allow walk-up bookings.
Audit-ready visitor management for financial institutions
YAROOMS visitor management system records every visit with timestamps, host details and contact information, giving banks an audit-ready visitor log.
Pre-registration by visitor type
Custom workflows apply to clients, contractors, auditors and partners.
QR and kiosk check-in
Visitors check in at reception, their host is alerted instantly, and a visitor badge is printed.
NDA signing
Visitors sign NDAs at check-in before entering confidential areas.
Searchable visitor history
Every visit is stored and searchable for compliance reviews and audits.
Digital reception, lobby displays and wayfinding
Clients are welcomed at reception and guided to the right floor and room.
Multi-location management and utilization analytics
YAROOMS manages headquarters, branches and operations centers in one account and turns booking and check-in data into utilization reports for every location.
Multi-location management
Branches, buildings and floors sit under one account, each with its own rules, user groups and access settings.
Utilization reports and heatmaps
Reports show which desks, rooms and floors are used, filtered by location, team and space type.
No-show tracking
Rooms that are booked but left empty are identified and reclaimed.
Hybrid attendance patterns
Real attendance can be compared with hybrid policy targets.
Data retention
Analytics data is kept for 90 days on the Business plan and without a time limit on Enterprise, for long-term portfolio planning.
Booking in Microsoft Teams, Outlook and with Yarvis AI
YAROOMS puts desk and room booking inside the tools bank employees already use, which keeps adoption high and occupancy data reliable.
Yarvis AI assistant
Employees describe what they need in natural language in Microsoft Teams or email, and Yarvis finds and books an available space.
Mobile app
Employees book spaces, check in and see team schedules from their phones.
Microsoft 365 and Google Workspace integrations
YAROOMS connects to the calendars and directories banks already run.
Calculate your workplace management ROI
Use the YAROOMS ROI calculator to estimate the time and cost savings of better desk, room and visitor management.
Model savings by country and headcount
Estimate recovered admin time
Compare workspace costs with utilization data
Support business cases for hybrid work changes
One platform. Built for the way financial institutions work.
Rated 4.6/5 from 102 reviews on Capterra
Which financial organizations use YAROOMS?
Jigsaw Insurance, Mercury Insurance and UKRSIBBANK use YAROOMS to manage hybrid workplaces.
Jigsaw Insurance
Replaced spreadsheet planning with self-service desk, room and parking booking.
- £21,000 to £23,000 in potential annual staff time savings.
- Real-time occupancy visibility for team leaders.
Mercury Insurance
Branded desk and room booking inside Microsoft Teams.
- Employees book spaces without contacting Facilities.
- Desk usage data supports cleaning and planning.
UKRSIBBANK
Centralized hybrid workspace booking across three Kyiv offices.
- Teams and Outlook integration with directory sync.
- Live occupancy and no-show analytics for team leaders.
Comparing workplace tools?
See how YAROOMS compares with other workplace platforms.
Frequently asked questions about YAROOMS for banks
YAROOMS lets banks control who can see and book each space. Executive suites, trading areas and HR rooms can be restricted by user, team or role, with booking approvals and incognito bookings for confidential meetings.
YAROOMS gives headquarters, branches and operations centers one booking system with local rules for each location. Employees can book desks, rooms and parking, while managers see office attendance through the hybrid work calendar.
Yes. YAROOMS checks every instance of a recurring meeting for conflicts before the booking is confirmed, syncs with calendars, and can release unused rooms through check-in and auto-release rules.
YAROOMS records every visit with timestamps, host details and contact information. Financial institutions can use pre-registration, QR or kiosk check-in, badge printing, NDA signing and searchable visitor history.
YAROOMS turns booking and check-in data into utilization reports, heatmaps, no-show tracking and hybrid attendance patterns by location, team and space type.
Yarvis, the YAROOMS AI assistant, lets employees request desks and rooms in natural language inside Microsoft Teams and email, reducing friction and improving booking adoption.
YAROOMS connects with Microsoft 365, Teams, Outlook, Google Calendar, Entra ID and Okta. It supports single sign-on, role-based permissions, room panels and digital desk signs.
The best desk booking software for banks combines easy booking with strict access control, audit trails and recognized security certifications. YAROOMS meets these needs with room-level permissions, SOC 2 Type II and ISO 27001 certification, a self-hosted option, and booking inside Microsoft Teams and Outlook.
Yes. YAROOMS is ISO 27701 certified for privacy management, GDPR compliant, and can be self-hosted so booking data stays inside the bank’s own infrastructure. Incognito bookings also hide confidential meeting details from general staff.
YAROOMS includes visitor management with pre-registration, QR and kiosk check-in, badge printing, NDA signing and a searchable, timestamped visitor log. Financial institutions use the log as an audit trail of who entered which building, when, and whom they visited.
Yes. YAROOMS reports desk, room and floor utilization by location, team and space type, including heatmaps, no-shows and hybrid attendance patterns. Enterprise plans keep analytics data without a time limit for long-term portfolio planning.
YAROOMS lets employees book desks and rooms from Microsoft Teams, Outlook, a mobile app or an interactive floor map, so they do not need to learn a separate tool. YAROOMS reports a 95% platform adoption rate.
YAROOMS supports single sign-on with Entra ID and Okta, so access follows the bank’s existing identity policies.
AI assistants such as Yarvis let employees book desks and rooms in plain language inside Microsoft Teams and email. Easier booking raises adoption, and higher adoption produces the reliable occupancy data headquarters teams need to right-size space.
Yes. YAROOMS includes parking booking, so employees reserve parking spaces at headquarters and branches in the same app they use for desks and rooms.
Yes. YAROOMS offers lobby displays, digital reception and office wayfinding that help clients and staff find the right floor, room or desk.
Yes. Banks manage all branches, buildings and floors under one YAROOMS account, with separate booking rules, user groups and access settings for each location.
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See how YAROOMS works for your bank
Book a demo to see access controls, visitor logs and utilization reports configured for a financial institution, or estimate your savings with the ROI calculator.