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What is Yarvis? #
Yarvis is the YAROOMS AI workplace assistant. It understands natural language, so you can ask it to book a desk, find a meeting room, check who’s in the office, or manage your schedule, all through a simple conversation.
Where to find Yarvis #
Yarvis lives inside Microsoft Teams as a native app. There is no separate app to install and no new login to remember. Once your IT admin adds Yarvis to your Teams environment, you can start messaging it the same day.
You can also interact with Yarvis by email: simply CC yarvis@yourcompany.com on any message and it will pick up the request.
What can Yarvis do? #
Here are some of the things you can ask Yarvis:
- Book a space - “Book me a desk near marketing tomorrow”
- Find availability - “Find 30 min with Sarah and the design team this week”
- Schedule meetings - Yarvis checks every attendee’s calendar across Outlook and Google, finds overlapping availability, and sends the invite.
- Reserve parking - “Book 6 desks near the product team every other Wednesday for the next month, plus a parking spot with EV charging”
- Handle compound requests - “Book a room at 2 PM, move my desk to Floor 3, and tell my meeting I am 10 minutes late”
- Register visitors - Pre-register guests, send them arrival passes, and coordinate NDA signing.
- Report facility issues - “The projector in Room 4B is broken” and Yarvis will file a maintenance request.
Your first conversation #
Simply type a message to Yarvis the way you would message a colleague. For example:
“Hi Yarvis, book me a desk for tomorrow”
Yarvis will ask follow-up questions if it needs more details, like which location or time slot you prefer. Once confirmed, your booking is made instantly.
Installing Yarvis on Microsoft Teams #
Yarvis is currently pending approval on the Microsoft Apps marketplace. Once approved, your IT admin will be able to install it directly from the Teams app store by searching for “Yarvis”.
We will update this article as soon as it becomes available.
Temporary: Manual installation from ZIP
While Yarvis is pending approval on the Microsoft Apps marketplace, you can install it manually by sideloading the app package. This requires Teams admin permissions.
Steps:
- Get the Yarvis app package (ZIP file) from your account manager.
- Open the Microsoft Teams admin center at admin.teams.microsoft.com .
- Go to Teams apps > Manage apps.
- Click Upload new app and select Upload custom app.
- Choose the Yarvis ZIP file and click Upload.
- Once uploaded, go to Setup policies to control which users or groups can see Yarvis.
- Users will find Yarvis in their Teams sidebar within a few hours (or immediately if pinned via policy).
If your organization restricts custom app sideloading, your Teams admin may need to enable it under Org-wide app settings.
This section will be removed once Yarvis is available on the Microsoft Apps marketplace.
Tips for best results #
- Be specific - Include dates, times, and locations when you can. “Book a desk in the London office for Monday 9 AM to 5 PM” works better than “Book a desk.”
- Use natural language - No special commands needed. Just write like you’re messaging a coworker.
- Ask follow-ups - You can continue the conversation. After booking a desk, ask “Can you also book a meeting room for 3 PM?”
- Check your bookings - Ask “What are my upcoming bookings?” at any time to see your schedule.