How to Enable Badge Printing and Set Up Your Printer

1. How to activate badge printing#

Go to Visitor Management → Settings → Edit location → Visitor Registration Flow and press “Confirmed” to toggle Print badge on.

2. How to set up your printer#

Step 1: Find direct mode printer IP

• Start printer and open Wi-Fi menu
• Navigate to “Wi-Fi status” and select it
• Navigate to “Direct mode status” and note the IP address

Step 2: Find direct mode printer password

• Open Wi-Fi menu and navigate to “Direct Manual Setting”
• Write down the SSID (network name) presented
• Write down the password presented

Step 3: Connect laptop to printer via Direct Mode

• Connect your laptop to the printer’s Direct Mode Wi-Fi network using credentials from Step 2
• Enter the IP address from Step 1 in your browser
• Click the secured version link
• Login using the password on the printer’s underside
• Visit Network → Wireless section
• Select your local Wi-Fi network and submit
• Configure wireless security details and save

Step 4: Find infrastructure mode printer IP

• Open Wi-Fi menu and navigate to “Wi-Fi status”
• Navigate to “Infrastructure mode status” and note the IP

Step 5: Complete setup in YAROOMS

• Go to Visitor Management → Reception
• Select the Badges tab
• Enter the infrastructure mode IP in the Printer IP field
• Configure remaining fields as needed

3. How to print badges in bulk from the dashboard#

When you expect a group, you can prepare all their badges in advance instead of printing each visitor at check-in. From Visitor Management → Dashboard, select the visitors and generate a single print-ready PDF with one badge per page.

1. Filter the dashboard to the visitors you need (by date, location, host, visitor type, status, or purpose of visit).
2. Select visitors with the row checkboxes, or use select all to take everyone in the current view.
3. Click Print badges. YAROOMS generates a PDF with one badge per page, in dashboard order.
4. Print the PDF on your badge printer, or download it and print on any office printer.

The bulk PDF uses the same badge template, size, logo, and company name as your automatic badges, so pre-printed badges match the ones printed at check-in.