How to Activate the Visitor Management System

1. How to activate the Visitor Management system

To begin using the Visitor Management System in a location, go to Visitors → Settings → [click on the name of a location] → VM Active

Configure the other settings:

• VM Active: Activate/deactivate the Visitor Management feature for the specified location.
• Auto pre-registration for bookings: If activated and specific space types are chosen, anyone involved in meetings in those spaces will automatically be added to the Visitor Management dashboard.
• Pre-register for: Choose a space type from the provided options for pre-registration.
• Email based Pre-registration: When enabled, users can invite visitors@yarooms.com to calendar events in Outlook or Google Calendar to process organizers and attendees as visitors automatically.
• Visitor/Employee registration flow: Steps that visitors or employees must complete before confirmation. For setup details, read this article .

2. Visitor Management access rights

You can provide custom Visitor Management module access to users by:

• Providing just the list view of the Visitor Management dashboard and address book.
• Allowing users to manage visitors and visits (add, edit, or delete contacts from the address book or visits from the dashboard).