YArooms Door Tablet App

The YArooms Door tablet app acts as an extension of your YArooms account. It displays existing bookings and can create new ones.

YArooms Door is available for Android tablets and iPads and can be downloaded from Google Play/ Apple App Store. You can find links to them in your account under Manage > Integrations.

YArooms Door uses an admin account to communicate with your YArooms account. You can use one account on as many tablets / apps as you wish. To learn how to set up an admin account, please refer to Management > Users.

Setting up

To set up a tablet, download and install the appropriate app and log in with the Administrator Account created before. The setup guide will ask you to choose a location and a room that will be assigned to the tablet.

Booking a meeting

If a meeting is already taking place in the room, you can click on the + sign in the lower-left corner to create a quick booking - this will be assigned to the tablet’s user in your reports section. From here, you can select your start and end times, choose your preferred day and give the meeting a name.

yarooms-door-meeting-room-occupied

If the room is available right away, the main screen will display a button stating “Enter now” which defaults the meeting start time to the current time. Everything else remains the same.

yarooms-door-meeting-room-free

Checking on upcoming meetings

To see upcoming meetings, simply swipe right when on the Main screen. You will be taken to a list of bookings that are scheduled to occur.

yarooms-door-meeting-room-meeting-list

The list defaults to the current day, but you can check on the next days’ availability by clicking on the directional arrows at the top of the screen.

Check-in setup

If you typically hold a lot of meetings and need to reduce no-shows, the check-in feature is something you should enable. To do so, travel to Manage > Meeting rooms in your YArooms account (logged-in as an Administrator) and either choose an existing room or create a new one by clicking the “Add room +” button. Click on “Check In” tab. Set that to Active and choose your “Grace period” - the time period after which the room is automatically cleared and the booking cancelled if nobody checked-in.

tablet check-in function activation

Once you activate this feature, you can go one step further and require your users to check-in using their accounts when they attend the meeting, by going to the Settings menu on your tablet and enabling the “Require login when checking in” function.

tablet require login when checking-in

When this feature is active, your users will get a pop-up window where they will be asked to input their credentials.

Checking in

If the Check-In feature is enabled, your tablet app will display a “Check In” button once the meeting starts. All your users need to do is click on it. Check-ins (or lack thereof) can also be viewed in your Reports section.

yarooms-door-room-check-in

Room States

YArooms Door shows your rooms’ status using 3 colour codes: Green if it’s unoccupied, Orange if it’s awaiting check-in and Red if it is currently booked.

  • Available
  • Waiting for Check-in
  • Occupied

Extending / ending a meeting

If your meeting lasted less than expected or needs to be extended, you can modify its end time from the tablet app - choose the appropriate action on the default screen (End Now, +15min | +30min | +1hr) and YArooms will take care of the rest.

Require login when booking

Another feature that can be activated if the booking function is enabled on your tablet requests user login before being able to make bookings directly from the room’s tablet. To do this, simply go to the Settings menu on your tablet and make sure that bookings from the tablet are enabled, then check the “Require login when booking” box. 

tablet require login when booking

When this feature is active, your users will get a pop-up window where they will be asked to input their credentials.

tablet authentication required

Extra Settings

You can change your app’s settings at any time by clicking on the gear icon in the lower-left corner.

yarooms-door-login

The app will ask for your credentials before moving forward.

From the settings screen, you can:

  • Change the room assigned to the tablet
  • Ask users to login before checking into a meeting
  • Hide meetings’ names
  • Hide bookers’ names
  • Hide the next meeting from the main screen
  • Disable bookings from the tablet
  • Ask users to login before creating new bookings
  • Change the time format
  • Hide the control bar
  • Activate early check-in
  • Activate extensions (if your tablet has light indicators mounted on its sides)

tablet settings menu

x

Cookies

YArooms uses cookies, a vital component of the web without which this website would not function. Find out more in our Privacy Policy.