Prior to Setting Up the Integration
Before establishing the M365 Resources Integration and synchronizing YAROOMS with Outlook, administrators should understand these key points:
Manual Resource Mapping Required: An account Administrator must link each Exchange room to an existing YAROOMS room individually. This process is manual and must be done individually for each room.
Bookings Only: The integration between YAROOMS and Outlook only syncs bookings. Changes to room properties in Exchange, such as name or capacity, require manual updates in YAROOMS.
Automatic Visitor Profiles: When an employee without a YAROOMS account books a mapped room in Outlook, the system automatically creates a Visitor profile for them as the booking owner.
Frequently Asked Questions
Can YAROOMS show attendee availability before confirming a booking?
No. YAROOMS does not have a direct connection with each user’s personal Outlook Calendar. The platform can display bookings within YAROOMS spaces but cannot access personal calendar data to determine attendee availability.
Can booking permissions be set for non-YAROOMS users?
Yes. Administrators can define booking permissions for Visitors created through Outlook bookings, providing control over external user access.