Assigned spaces and auto-booking

This article explains how to assign spaces to users on specific weekdays and how auto-booking works.

You can manage assigned seating by designating a space for a specific user on selected weekdays.

Go to Settings → Workplace, select the floor that contains the space, open the space, then select the Assignment tab.

Space Assignment tab with Auto-booking highlighted

In the Assignment tab:

Choose the user in the Assigned to field.
Select the weekdays when the assignment applies.
Enable Auto-booking if YAROOMS should automatically create bookings for the assignee on those weekdays.
Click Save changes.

On the selected weekdays, the space is reserved for the assigned user. On other days, it remains available to other authorized users.

Auto-booking creates bookings for the assigned user on the selected days. At midnight, the system checks whether the user already has a booking. If they do, no additional booking is created.

Note: A space can be assigned to only one user at a time.

Setting up spaces: desks, meeting rooms, etc.

Setting up space types & space groups