A single room booking hub for the Faculty of Arts and

About Columbia University

Columbia University stands as one of the world’s premier research centers and learning environment across scholarly and professional fields. Established in 1754, it represents the oldest higher education institution in New York.

The Faculty of Arts and Sciences serves as the unifying focal point, comprising faculties from social sciences, humanities, and natural sciences across five different schools within Columbia University.

The partnership began in 2016.

The Challenge

Before implementing the solution, each Faculty’s building maintained separate administrative staff handling different booking processes. This fragmented approach proved inefficient, and the absence of standardized space management protocols frequently resulted in overlapping meetings. Coordinating bookings through calls or emails became time-consuming and difficult to track.

The Solution

The initiative introduced agility to the university while enabling staff autonomy through a single hub for locating and booking appropriate rooms anywhere on campus in under one minute.

Results with YAROOMS

The implementation delivered impressive results across the Faculty of Arts and Sciences:

• 28 buildings connected to a single booking hub
• 178 rooms managed through the platform
• 110,000 meetings booked (equivalent to 43 years-worth)
• 100% reduction in booking conflicts
• 18,000 hours saved (2 years!) through efficient scheduling