Work Success Party

Celebrate each win, celebrate the teaching moments of every fail. Give praise, mark milestones, raise your glass to everyone’s efforts. That’s what an office party should be about.

If you’re an avid fan of The Office, you already know some of the don’ts of office party planning. Here are some of the dos that will help turn your office party into an enjoyable one.

 

Keep it accessible. Two things to take into consideration here: timing and location. The chosen time period (hour, day, even month) should be decided after looking over the employees’ schedules, workloads, preferences. For example, it might not be a good idea to throw a party in the middle of the busiest quarter. Instead of being a well-deserved break, it might turn into a downright disruption. That being said, choose the most advantageous time slot, both for the company and its employees.

In regards to the hour of the day and the day itself, it all comes down to a compromise between employee availability and how much you can stretch your budget. The reason for saying this is that, while it makes more sense to go out on a Friday or Saturday evening, it might be more financially wise to choose any other day, since the fees for these two sought after days are much higher. And not only financially, as we will see in the rest of this article.

 

Keep it on a budget. Since we’ve mentioned fees, let’s dig a bit deeper in the matter of budgeting. There are a lot of components to a party, and each has a cost attached. You have to consider venue, traveling expenses, catering, props, and so on. Outlining a budget is a complex process, which we’ll discuss a bit later in another article. In a nutshell, however, drawing up a budget should rely on four main steps: research, estimate, create, and have a plan B.

 

Keep it classy. In the process of planning a party, there comes a point when it should be decided whether the event should have a theme or not. There isn’t a one-size-fits-all solution for this. It depends on a variety of factors – occasion, time period, participants, budget, location etc. Regardless, any party should have some ingredients that make it elegant and delightful.

When it comes to decorations, less is more. In regards to the menu, finger food or bite-sized appetizers are preferred. You might also want to consider offering liquor on the basis of tickets or coupons, in a limited number per person. This type of limitation will not only help when drafting the budget, but it will also aid in preventing incidents. The music playlist should be diverse, without going into bizarre, obscure genres. Taxi vouchers should be provided, to discourage people from driving home at the end of the party.

 

Keep it fun. It’s important to begin by saying that any party should start by relying on the ability of people to have fun together. When going to a party, people expect to relax, to enjoy themselves without restraint, to let their hair down and paint the town red. Imposing an activity schedule, such as playing party games, should only be done if the event seems to be lifeless or lagging. Otherwise, it will only be perceived as a method of forcing interaction and will not be received well.

As a result, when selecting activities aiming to enliven the atmosphere, make sure that they are not confined by spatio-temporal barriers (e.g. it implies a lot of game tokens, and therefore requires a wide table; a game lasts for approximately two hours; pen and paper are necessary etc.). Instead, go for laid-back, spontaneous ones, that huddle people together by nature, such as a funky photo booth, with lots of props available.

 

Keep it legal. This almost goes without saying. Almost. Because in the heat of the party preparations, there are some obvious parts that could slip your mind. Such as this one.

Parties involve alcohol consumption, which can lead to unwanted incidents. To prevent these from happening, include a set of rules and make everyone aware of them. Serving alcohol on the basis of tickets will come in handy here, just as it did in the budgeting phase. You can also take into consideration assigning some supervisors, that are ready to take action, should it be necessary.

In short, the key procedure here is to make everyone understand that the venue where the party takes place is just an extension of the office space, and all rules still apply.

 

Keep it in the family office. Similar to team buildings or company retreats, work parties are made to consolidate teams, to bring together colleagues and help them get to know each other and bond. Having this in mind, a successful work party means not allowing plus ones to come. It might sound harsh, but more often than not plus ones prove to be distractions, or comfort zones that people are unwilling to leave. And by doing this, they only interfere with the goal of the part – that of consolidating the family office.

 

Keep it varied. There’s more than one reason to bring people to the same place and encourage them to have fun. So there should be more than one way to actually do it. From simply going out to have some drinks and dance, to going to an escape room, or a game of laser tag, there are plenty of activities that can be done with an entire squad of employees. All it takes is a bit of creativity.

Maria C., Comms. Officer

Written on Tuesday, 09 Apr 2019





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