Productivity Software

Keep your customers satisfied, and your employees even happier. It might sound like an overused mantra, but that doesn’t make it less true. We said it before and we’ll say it again: employees are the pillars that sustain companies; so keep yours content and they’ll take you to the moon.

One of the main things that help keep a company on the track to success is employee productivity. Spending time wisely at the office translates into fruitful outcomes, lucrative relationships, and a general peace of mind (on all levels – employee, management, customer). Efficiency is the basis of achievement and a prerequisite of progress.

Just how computers come with different software utilities to keep them running at full speed, so does your staff need a suite of applications to help them optimize their schedules and workload. The market is teeming with productivity tools. What you choose to equip your team with is entirely up to you. Whatever you select, make sure it’s suitable for everyone (or at least the great majority, since it’s difficult to please everyone).


Purpose of productivity software

If you’ve ever found yourself thinking “why are we using this app?” or “Could we do better without this system?” it might be because the goal of that certain procedure has slipped through the cracks. Every piece of software you choose to implement in your company, meant to be used on a daily basis by employees, should have a clear purpose. If it’s one of those best time management apps, then it should help people manage their schedules and tasks easier. If it’s meant to enhance space usage, like room booking systems such as YArooms do, then you should be able to see precisely how said space is being utilized (hence the custom usage report in YArooms).

Simply put, avoid bringing into the company software that is causing more harm than good. Especially since convincing employees to adopt new products can prove to be quite difficult.


Types of application software

“Productivity software” is a term that encompasses a multitude of apps. Each tool is designed to tackle a certain “slice” of work life. Productivity is the total sum of handling each of these “slices” with careful consideration. For example, there are programs meant to improve communication (e.g. emailing systems, chats), to streamline project processes (e.g. boards), or to automate redundant actions (e.g. RPA platforms). To understand what is needed in your company, the best way is to start with a thorough assessment. Find out what is impeding efficiency among your staff and give it a boost with a piece of software.


Key features of productivity applications

What makes a piece of software good? Well, if you ask an accountant, it might be a program that can process a great amount of data very fast. If you ask a developer, a system that supports easy sharing and multitasking might do the trick. Depending on the role in the company, employees are looking for different things in a productivity app.

Furthermore, companies have to choose whether to use a variety of standalone applications or one integrated system that covers all their needs. In the past, the latter was preferred; in time, however, people started to go for tools that were designed to deal with specific issues. In recent years, a return to an integrated, one-system-for-all has started to take place. The trend is slowly gathering pace.

Finding what software is needed to increase productivity at the office should start by looking at what the main activity categories inside the company are. A possible categorization is this:

  • General productivity
  • Accounting and finance
  • Customer relationship
  • Communication
  • Project management
  • Time management

Briefly put, there are three basic aspects that should be all-present in any software you choose.

User-friendly, intuitive interfaces. There should be as little time as possible spent on learning how to use a certain software. Especially since its purpose is to make the most out of the available time.

It should match your employees pain points. If you’ve gone through the initial assessment, you know exactly what are the areas in which your staff needs help with.

Finally, as mentioned before, any productivity application should have a solid purpose. To determine how useful the app is for your office, try setting up quantifiable KPIs; checking them on a regular basis should paint a clear picture of whether the app is successful or not.

Maria C., Comms. Officer

Written on Wednesday, 29 May 2019



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