Manage your meeting rooms' resources

and know if they’re costing you more than they’re worth

“Guys, we have a coffee problem. It’s too expensive… and it’s driving this company in the ground!” - that’s something you’ll probably never hear in a cutting-costs meeting. But do you honestly know how much coffee costs you?

Well, you could. If you used YArooms.

Coffee can be an expensive resource

 

First things first, head here and create an account (no worries, it’s free for 14 days).

Next up, go to Manage > Locations and set up your office’s whereabouts. If your company has offices in many timezones, be sure to edit them accordingly. Here’s what this section looks like on my demo account (it’s called Potato Factory):

YArooms Locations

Now let’s create a room (Manage>Rooms) where we could hold some meetings...

YArooms Create New Room

… and some resources (Manage>Resources). You can group them in types.

You can see that each resource has its own cost and revenue. This’ll come in handy later on, when we’ll be analyzing their costs. I’ve set up a couple of meetings already, take a look:

My reports look like this:

As you can see above, you can filter what information you want displayed by customizing your columns.

Based on my report, I can tell that my resources have cost me well over 300 units over the last 3 days. There's some profit there, but if I wanted to cut costs, I'd know where to start investigating. 

Adrian Grigore, MO, YArooms

Written on Thursday, 03 Sep 2015





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