3 things to do when moving to a new location

Moving office is a lot like moving house - a chance for a fresh start, for a new beginning. In a sense, a chance to fix past mistakes.

So you have decided to move to a new office. Hopefully, a larger one. This is your opportunity to enforce some changes that would otherwise be more difficult to enforce. Before you take that final step, clean your own desk and move on, take a step back. A deep breath. And go through the steps below.

Talk & Observe
Analyze average work behaviours through 1on1 meetings and simple observation. Gather as much data from your staff as possible. Here are some starter questions you can use:

  • What are their short-term goals?
  • How about their long-term ones?
  • What would they like to have more of? Less?
  • If you they could ask you for help with a goal in the next 2 months, what would that be?
  • What do they like about other companies’ cultures/workplaces (based on peer stories or news)?
  • If they could pick just 1 thing to borrow from those companies and implement into yours, what would they choose?
  • Where do they seem to gather for chit-chat?
  • Do they sit up and walk away from their desks every 45 minutes?
  • Does your office look too professional? Too friendly? Too generic?
  • What should it really look like? Why?
  • How long do meetings last, on average? Why?
  • What menial tasks do they have to do over and over again?

You can and should add your own questions to the ones above.

Iterate and improve

Decide where your team and company could improve and find out how you can help them. Schedule monthly 1-hour meetings to talk about the latest developments in your sector, discuss your plans going forward and give credit where it’s due. Repeat your one-on-ones every 3 months or so (you can book recurrent meetings in YArooms so you don’t forget) and compare what you found out in the past with your current status. Track your team’s evolution just as you would your company’s.


Compile a list of to-dos that don’t require much effort, but that do take a lot of time. Then look at how much time they take up. And find out if people actually take pleasure in performing them. Surely you have some boring tasks that need tending to.
Like setting up the early-morning status meeting. Every. Day. Of. The. Week. And automate them, if possible (in this case, you can set up recurrences in your YArooms account).
Declutter your staff’s schedule. And help them use their time in more fulfilling ways.

Adrian, MO, YArooms

Written on Tuesday, 20 Dec 2016



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