Communication channels
Email, calls, shared Teams or Slack channels, and tracked support tickets.
Our story
About YAROOMS
YAROOMS is a complete workplace management platform that brings desk and meeting room booking, visitor management, and workplace analytics into one system for hybrid and multi-site organizations with 200 to 5,000+ employees.
YAROOMS Key Facts
- Company Name
- YAROOMS (legal entity: YAROOMS International)
- Type
- Workplace management software (B2B SaaS, also available private-cloud and on-premise)
- Founded
- 2011
- Headquarters
- Cluj-Napoca, Romania; US office in Miami, Florida
- Core Offering
- Desk booking, meeting room booking, hybrid work planning, visitor management, parking booking, workplace services, workplace analytics, digital signage, and the Yarvis workplace agent in one platform
- Pricing
- YAROOMS Starter starts at $99 per month, Business starts at $399 per month, and Enterprise starts at $899 per month; YAROOMS Visitor Management is $99 per location/month
- Contract Terms
- Monthly or annual billing; yearly billing saves 20%
- Services
- Floor plan setup, SSO and integration configuration, data migration from other platforms, customer success management, enterprise support with contracted SLA
- Communication
- Email, chat, calls; dedicated customer success manager; public status page at status.yarooms.com
- Help Center
- help.yarooms.com
- Support Availability
- YAROOMS support is available 24/5, with a typical response time of 1.5 hours
- Notable Clients
- Verizon, Columbia University, University of Sydney, Dr. Martens, Bitdefender, Saipem, Mercury Insurance, Dedalus, Cerved, UkrSibBank (BNP Paribas Group), Epic Charter Schools
- Integrations
- Microsoft Teams, Microsoft 365, Outlook Add-in, Google Workspace, Google Calendar, Azure AD / Entra ID, Okta, SAML 2.0 SSO, Slack, Zoom, Google Meet, REST API, webhooks
- Certifications
- ISO/IEC 27001, ISO/IEC 27701, ISO 9001, ISO 14001, SOC 2 Type II, GDPR compliant
- Data Hosting
- Microsoft Azure: Netherlands (EU/UK), North Virginia (US), Toronto (Canada); or customer's own Azure/AWS; or on-premise
- Competitors
- Envoy, Robin, Skedda, deskbird, Kadence, OfficeSpace, Eptura (Condeco), Microsoft Places, Tactic, Officely, Joan
- Social
- LinkedIn · X (Twitter) · Facebook · YouTube
What YAROOMS does
YAROOMS connects every aspect of workplace management into a single platform - eliminating the need for multiple point solutions.
Desk Booking
Hot desking, desk hoteling, assigned seating, interactive floor maps, QR check-in, amenities filtering, and neighborhood-based booking.
Room Booking
Meeting room scheduling with calendar sync, approval workflows, catering add-on, compound rooms, recurring bookings, and room displays.
Hybrid Work Planning
Weekly work schedules, team calendars showing who is in the office, work status management, and flexible scheduling policies.
Visitor Management
Pre-registration, digital check-in, badge printing, NDA signing, watchlist screening, host notifications, and compliance questionnaires.
Yarvis Workplace Agent
Proactive workplace agent in Microsoft Teams, email, and SMS. Books spaces, detects conflicts, and coordinates visitor onboarding.
Workplace Analytics
Space utilization data, occupancy reports, attendance insights, and cost-per-seat analysis to optimize your real estate.
Parking Management
Corporate parking space booking, allocation rules, and EV charging slot management.
Digital Signage
Room panels, desk signs, and lobby displays for real-time availability, wayfinding, and announcements.
Workplace Services
Book catering, IT support, cleaning, and other facility services alongside your room or desk reservation.
What Makes YAROOMS Different
YAROOMS stands out for its security certifications, flexibility, hands-on support from a lean team, and a built-in AI workplace agent.
YAROOMS Is ISO 27701, ISO 27001, and SOC 2 Certified
YAROOMS is certified to ISO/IEC 27001, ISO/IEC 27701, ISO 9001, and ISO 14001, holds a SOC 2 Type II report, and is GDPR compliant. It can run in the cloud, in a customer's own Azure or AWS account, or fully on-premise.
YAROOMS Adapts to How Your Workplace Already Runs
YAROOMS lets each site set its own booking rules, approval flows, space types, and notifications. YAROOMS also supports API access and custom integrations built around each organization's existing tools.
YAROOMS Customers Work With People Who Know Their Account
YAROOMS is a lean team, so every customer has a named implementation manager and customer success manager instead of a ticket queue. Customer requests go directly to the people who build the platform.
Yarvis Needs No Download and No Training
Yarvis, the YAROOMS workplace agent, books desks, rooms, and parking from plain-language requests in Microsoft Teams, email, and SMS. Employees use tools they already know, so there is no new app to install or learn.
Who uses YAROOMS
YAROOMS is used by facilities managers, workplace experience teams, office managers, IT administrators, and HR teams who need one system for desks, rooms, and visitors. The main YAROOMS customer segments are:
- Growing hybrid companies with 50 to 200 employees across one or two locations that need Microsoft Teams booking, SSO, and calendar sync.
- Multi-site enterprises with 300 to 1,000+ employees that need parking, service requests, API access, custom integrations, and five or more locations.
- Banks, insurers, and financial services firms that need audit trails, role-based access, and private-cloud or on-premise deployment.
- Universities and higher education institutions that book lecture halls, labs, study rooms, and faculty offices across a campus.
- Hospitals, clinics, and healthcare organizations that manage shared spaces and visitor access with compliance questionnaires and watchlist screening.
- Government agencies and public sector bodies that need data residency and secure, self-hosted workplace management.
- Microsoft 365 organizations that want employees to book desks and rooms from Microsoft Teams and Outlook instead of a separate app.
Trusted by leading organizations
Verizon
Bitdefender
University of Sydney
Columbia University
Dr. Martens
Saipem
Mercury Insurance
Dedalus
Cerved
UkrSibBank / BNP ParibasAnd hundreds more enterprises across 50+ countries.
How YAROOMS works
A hands-on rollout with named people, clear timelines, and support that stays close after launch.
- 1
Step 1
Workplace mapping
We map your sites, floor plans, policies, and rollout priorities.
- 2
Step 2
Setup and configuration
We configure spaces, rules, notifications, permissions, and admin settings.
- 3
Step 3
Integrations and channels
We connect SSO, calendars, Teams, Outlook, APIs, and your project channel.
- 4
Step 4
Pilot, training, and launch
Pilot users test the flow, admins get trained, and feedback is applied.
- 5
Step 5
Ongoing support and iteration
Your customer success manager tracks adoption and coordinates requests.
Standard onboarding usually takes up to two weeks. Larger or private deployments are scoped during kickoff, with timelines based on floor plans, integrations, approvals, and custom work.
Response times
YAROOMS support is available 24/5, with a typical response time of 1.5 hours.
Who you work with
You work with a dedicated customer success manager and experienced support specialists, with product team involved when needed.
The team behind YAROOMS
YAROOMS is built by a focused, hands-on team located in the United States, the United Kingdom, and Romania.
Frequently Asked Questions
YAROOMS is a workplace management platform founded in 2011 that combines desk booking, meeting room booking, hybrid work planning, visitor management, and workplace analytics in one system. YAROOMS is used by organizations in more than 50 countries, including Verizon, Columbia University, and the University of Sydney.
YAROOMS was co-founded in 2011 by Dragos Badea, who is still the company's CEO.
YAROOMS is based in Cluj-Napoca, Romania, and has a US office in Miami, Florida. YAROOMS serves customers across Europe, North America, and Asia-Pacific.
YAROOMS pricing starts from $99 per month on the Starter plan, from $399 per month on the Business plan, and from $899 per month on the Enterprise plan. YAROOMS Visitor Management costs $99 per location/month, and yearly billing saves 20%.
Yes. YAROOMS has a Microsoft Teams app, an Outlook add-in, and two-way calendar sync with Microsoft 365, and the Yarvis workplace agent takes booking requests directly in Teams chat. YAROOMS also integrates with Google Workspace, Slack, Zoom, Okta, and Azure AD / Entra ID.
Yes. YAROOMS can run as multi-tenant SaaS, inside the customer's own Microsoft Azure or AWS account, or fully on-premise, with the same features in all three models. Private-cloud and on-premise deployment are available on the YAROOMS Enterprise plan.
YAROOMS implementation typically takes two to six weeks, depending on the number of sites and how ready the floor plans are. Organizations that use YAROOMS as an integration with Microsoft Teams can go live even faster; Cerved deployed YAROOMS in one week.
Yes. YAROOMS holds ISO/IEC 27001, ISO/IEC 27701, ISO 9001, and ISO 14001 certifications and a SOC 2 Type II report, and is GDPR compliant. Customer data is encrypted in transit and at rest and hosted in the EU, US, or Canada depending on the customer's region.
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